The Accounting Specialist is responsible for all review and maintenance of post award financial functions for grant funds by assisting the Accounting Group Supervisor with review of accounts payable, accounts receivable, payroll, and tuition reconciliations, financial analysis, financial statement preparation, financial audits, and accounting system maintenance.

• Maintains and reconciles general ledger and subsidiary ledger accounts.

• Oversees assigned accounting functions within the Grant Accounting area of the Business Office.

• Directly responsible for managing an assigned portfolio of funds, applying specialized knowledge, and understanding, interpreting and effectively communicating complex federal regulations and internal policies and procedures.

• Prepares journal entries to record and adjust financial records, as needed.

• Gathers and organizes data to assist in annual budget preparation as well as individual grant budget changes.

• Handles inquiries and exercises sound judgment within areas of responsibility.

• Regularly interacts with the Grant Development, Management and Compliance department, principal investigators, financial managers and granting agencies to provide financial advice, business support, analytic services, general accounting and corrective action planning regarding financial aspects of awards.

• Tracks documentation, uploads documents, communicates with departments, and resolves all accounting issues related to grant funds.

• Ensures that all transactions are made in accordance with Generally Accepted Accounting Principles (GAAP), state and federal guidelines, laws and regulations, and College policies procedures, and guidelines.

• Analyzes and monitors contractual agreements and grant awards to ensure awards are managed in accordance with administrative restrictions, reporting and compliance requirements.

• Leads or assigns work to accounting assistants and part-time staff within the Grant Accounting area of the Business Office, as needed.

• Serves as liaison between the principal investigators, financial managers and granting agencies concerning financial accounting issues, as needed.

• Reviews and records time and effort reporting to appropriate grant funds in a timely matter.

• Serves as an information resource for faculty, staff and granting agencies regarding post award financial support, as needed.

• Performs accounting adjustments to close out grants and assist in internal and external reviews and audits of all department assigned funds.

• Prepares financial and management reports related to grant funds and other Business Office functions.

• Responsible for fiscal monitoring of subagreements including review and approval of expenditures, internal audits in conjunction with payment requests, rebudgeting, cost sharing, and problem resolution.

• Assists in the preparation of the Comprehensive Annual Financial Report.

• Performs, monitors and records all necessary accounts receivable entries; follows-up with granting agencies regarding payment status.

• Validates financial transactions by auditing documents, analyzing reconciliations and reviewing initial requests.

• Investigates discrepancies and resolves questions and concerns related to assigned accounting function; properly escalates unresolved matters to the immediate supervisor.

• Prepares federal, state, local, and private grant reports.

• Maintains record retention of all documents within the Grant Accounting area of the Business Office.

• Performs other duties as assigned. Required Knowledge, Skills & Abilities

• Excellent oral, written and interpersonal communication skills.

• Strong computer skills with knowledge of Microsoft Office including, but not limited to, Word, Excel, PowerPoint, and Outlook, QuickBooks, the Windows environment, and internet research skills.

• Knowledge and understanding of accounting principles and practices to include complex calculations across multiple funding sources and the ability to prepare and present financial analysis of funds in a clear and concise manner.

• Proficient with ten key by touch.

• Ability to prioritize, organize, and complete multiple tasks with attention to detail, within stated deadlines.

• Ability to work independently as well as a team player within department and with others.

• Ability to work evenings and/or weekends as needed.

• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.

• Ability to write reports, business correspondence, and procedure manuals.

• Ability to effectively present information and respond to inquiries from groups of managers, faculty, staff, customers, and the general public.

• Ability to define problems, collect data, establish facts, and draw valid conclusions.

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Physical Requirements

• Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

• Bending the body downward and forward by bending leg and spine.

• Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.

• Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.

• Applying pressure to an object with the fingers and palm.

• Perceiving the nature of sounds at normal speaking levels with or without correction.

• Ability to receive detailed information through oral communication, and to make the discrimination in sound.

• Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. Occurs to a considerable degree and requires substantial use of upper extremities and back muscles.

• Ability to make rational decisions through sound logic and deductive processes.

• Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.

• Sitting particularly for sustained periods of time.

• Bending body downward and forward by bending spine at the waist. Occurs to a considerable degree and requires full motion of the lower extremities and back muscles.

• Close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading.

• Mobility to accomplish tasks.

Education and/or Experience:

• Bachelor’s degree in Accounting or related field required.

• At least two (2) years of accounting experience required.

• Experience in grant accounting, preferred.

• Experience in a higher education institution, preferred.

Pay Rate:

• $17- $19.03/HR depending on experience

Apply at:

Snelling Staffing Services

3235 N. McColl Rd

McAllen, TX 78501

(956) 686-5465

Job Type: Full-time

Pay: $17.00 - $19.03 per hour

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location

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