Accounting Assistant Job at Panhandle Products LLC
The Accounting/HR Assistant position supports both the accounting and human resources (HR) functions at Panhandle Products. Accounting duties include the processing of account receivables and account payables, general ledger maintenance, and other support functions. HR duties include support onboarding and employee data management.
Accounting Functions:
- Perform basic office tasks, such as filing, data entry, answering phones, processing mail, etc.
- Prepares accounts receivable deposits, assists in billing preparation documentation, and records billing.
- Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other records.
- Facilitates payment of vendors, reviewing purchase orders, and resolving discrepancies.
- Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments.
- Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
- Creates invoices according to company practices; submits invoices to customers.
- Maintains and updates customer files.
- Drafts correspondence for standard past-due accounts and collections.
- Identify delinquent accounts by reviewing files.
- Assists in generating monthly billing statements based on the general ledger.
- Prepares financial reports and carious accounting statements.
- Post journal entries to the general ledger.
- Generates summary sheets to be used by the supervisor or auditor.
- Proofs accounting reports for clerical accuracy.
- Allocates expenditures to the correct accounts according to departmental procedures.
HR Functions:
- Maintains accurate and up-to-date employee files.
- Answers frequently asked questions from employees relative to standard practices; refers more complex questions to HR Manager.
- Maintains the integrity and confidentiality of human resources files and records.
- Assists with new hire orientation functions including verification of complete and accurate new hire documentation, creation of employee files, and HRIS database input.
- Completes forms I-9, verifies I-9 documentation, and maintains I-9 files.
- Submits online investigation requests and assists with new-employee background checks.
- Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
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