SUMMARY:

The Accounting Coordinator will be responsible for maintaining and accurately processing accounts payable for the organization, biweekly administration of payroll and provides support to the Controller in fulfilling the responsibilities of the finance department. This position will complete full cycle accounts payable process including three-way match, reviewing, reconciling, and paying the companies invoices. This position is responsible for identifying opportunities to obtain discounts and pay invoices in a timely manner. This position will also process expense reports. This position will process bi-weekly payroll and complete various financial reporting. This position will be expected to identify and resolve any accounts payable or payroll discrepancies.

ESSENTIAL FUNCTIONS:
1. Completes payments and controls expenses by, analyzing invoice/expense reports, recording entries through data invoice entry, processing, verifying, and reconciling invoices and vendor statements.
2. Performs three-way (PO/Receiver/Invoice) match for processing inventory purchases.
3. Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling, and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.
4. Ensures credit is received for outstanding credit memos.
5. Request stop-payments on checks.
6. Pays employees by receiving and verifying expense reports.
7. Maintains historical records by filing documents and digital records.
8. Disburses petty cash by recording entry and verifying documentation.
9. Maintains and accumulates Use tax records from paid invoice activity.
10. Protects organization’s intellectual property by keeping information confidential.

Day-to-day, monthly, and year-end operation support of Finance:
1. Prepares and files all required external reporting to National Industries for the Blind and General Services Administration.
2. Prepares all internal sales reporting and files all sales and use tax reporting.
3. Maintains and reports on all Wisconsin Rehabilitation Tax Credit contracts.
4. Serves as backup for customer order entry/billing.

Bi-weekly payroll for organization:
1. Collects, compiles, and enters payroll data using Paycom software.
2. Contacts various department supervisors for any missed timecard approvals or time discrepancies.
3. Investigates and corrects payroll discrepancies and errors.
4. Verifies and reconciles employee payroll deductions.
5. Processes payroll by established deadlines.
6. Processes new employees, terminations, transfers, and promotions.
7. Prints payroll reports of earnings, hours worked, taxes, insurance, leave.
8. Serve as resource for employee's pay-related questions.
9. Complete requests for pay-related documents including wage statements and employment verifications.
10. Develops, manages, and maintains comprehensive payroll records.

KEY COMPETENCIES:

• Strong organizational skills and ability to prioritize workload to meet tight deadlines in a fast-paced and dynamic work environment.
• Analytical and problem-solving skills
• Strict attention to detail and good-record-keeping skills
• Ability to monitor, collect and analyze data to ensure compliance with applicable standards (i.e., GAAP), rules, regulations, and systems of internal control. Ability to accurately interpret and evaluate results, and to create financial reports, documentation, and presentations of findings.
• Hands-on and detail oriented.
• Team player and can collaborate with other teams in the organization.
• High-level of interpersonal skills with demonstrated poise, tact, confidentiality, and diplomacy
• Understanding impact of payroll and accounts payable processing has on accounting records. Keeps current with developments and trends in accounts payable and payroll.
• Excellent communication skills, written and verbal, with the ability to clearly communicate issues to all levels of management.
• A passion for the mission of employing blind and visually impaired individuals and a demonstrated mission-first mentality.

REQUIRED EDUCATION/EXPERIENCE:

• A minimum two-year degree in accounting preferred
• Minimum 3 years accounting experience required with a preference for accounts payable and payroll specific experience
• Accurate keyboarding skills
• Strong computer skills Experience with an ERP system (NetSuite a definitive plus)
• Knowledge and experience with ERP and hosted payroll processing systems (NetSuite and Paycom a plus)
• Familiarity with multiple payment methods (check, ACH, wire transfer, etc.)

Job Type: Full-time

Pay: $20.00 - $24.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Ability to commute/relocate:

• West Allis, WI: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Accounting: 1 year (Required)

Work Location: One location

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