Accounting Technician II Job at State of Colorado Job Opportunities
Department Information
GJG-000011-11/22; Accounting Services
MCC is one of 13 colleges comprising the Colorado Community College System (CCCS). The college has consistently been named a Great College to Work For by the Chronicle of Higher Education in the past decade.
MCC is located on I-76, 80 miles northeast of Denver and approximately 100 miles east of Rocky Mountain National Park. MCC provides high quality lower division transferable courses and occupational education culminating in a variety of certificate, associate, and baccalaureate degree programs through traditional, innovative, and non-traditional delivery methods to an 11,500 square mile service area in eastern Colorado.
The College is seeking dynamic, creative individuals who are committed to the community college philosophy, student success, and public service. MCC seeks individuals looking for a rural or small community lifestyle, with excellent conditions for families; close proximity to a
major metropolitan area; year-round recreation and natural beauty; and a dynamic, forward-looking workplace.
Benefits include health, life, dental insurance, vision, LTD & benefit package in accordance with Colorado Community College and Occupational Education System policies. No relocation assistance is provided.
CCCS recognizes the importance of a workforce that is reflective of our diverse student community. As such, we are interested in selecting the best candidate from a diverse pool.
EMAIL ADDRESS: All correspondence regarding your status in the selection/examination process will be conducted via e-mail. Please include your current e-mail address on your application and set up your e-mail to accept messages from 'cccs.edu' and info@governmentjobs.com addresses. If you do not have an email address, then you will receive correspondence via US mail.
The Colorado Community College System (CCCS) and its colleges is the statewide pathway to individual achievement and economic vitality. We provide an accessible, responsive learning environment that facilitates the achievement of educational, professional, and personal goals by our students and other members of our communities, and we foster an atmosphere that embraces academic excellence, diversity and innovation.
You will admire the friendly culture of our colleges and be inspired by our team environment and dedicated employees. Additionally, we offer:
Generous annual and sick leave benefits; our employees stay because of the work/life balance they are able to obtain here.- Attractive health, dental, vision, life, and flexible savings options; we will also help you build your retirement savings via our defined benefit or defined contribution plans.
- An opportunity to become a lifelong-learner and enjoy considerable savings for the college education of your dependents through our tuition reimbursement program.
Description of Job
JOB DUTIES: Your application must provide a detailed description of your relevant work experience in relation to the following duties: The Accounting Services Office is responsible for all monies collected and disbursed for and by the College. All transactions are reviewed to verify that they are in compliance with College policy and State Fiscal Rules. This full-time position exists to provide technical accounting support to the students and staff of Morgan Community College through utilizing accounting services including, but not limited to, accounts payable, accounts receivable, general ledger, payroll, grants and contracts administration, and preparation of agency financial statements. Other accounting services include: performing functions related to student receivables, including student billings and refunds; maintain reconciliations related to student receivables and cash; maintain receivables and reconciliations of accounts not on student receivable/billing system; process non-paid accounts with drops for non-payment and collections; assist with third party sponsored student accounts; process employee payroll; ascertaining the correct account codes and maintaining a file system for all cash receipt balances. This position carefully reviews and itemizes the functions and objects of the general ledger for cost accounting purposes; provide accurate accounting information and financial statements to the College, the State Controller’s Office and outside agencies.
Primary duties include:
- Discovering deficiencies with receivable processes and recommending changes to solve the deficiencies.
This position is expected to recommend changes to reconciliation processes in order to improve efficiency and accuracy.
Follows proper procedures to understand, research and maintain compliance with legal collection rules and CCCS SAP 5.
Provides input and guidance at the college and CCCS level for implementing new college policies and CCCS System Accounting Procedures.
Responsible for following guidance & instructions on collections and will act in accordance with given guidance regarding all department collection rules, processes and legal issues set by CCC’s SAP.
Processes all tax intercept payments, reconciles related general ledger balances, student accounts and the State Financial System.
Perform functions related to student receivables, including review, analysis and adjustments to student accounts.
Process student billings and bills for other receivables outside of the student receivable system and prepare entries and reconcile balances for these accounts.
Follow proper procedures to maintain compliance with CCCS SAP 5.
Communicate with and educate students regarding the deferred payment plan and refund management system.
Performs cash transfers between bank accounts and State Treasury.
Reconcile cash balances; discover errors during reconciliations and resolve.
Perform reconciliations of student receivable system to financial record system, investigate and resolve discrepancies.- Analyze and process all EFT transactions.
Processes all tax intercept payments, reconciles related general ledger balances, student accounts and State Financial System following established processes.
Work with supervisor to make revisions to processes as need is determined.
Additional duties include:
- Analyze unpaid accounts, runs preliminary and final drop lists.
Runs process to contact students and performs drops for non-payment.
Coordinates with other departments to ensure proper timing of the drop processes.
Apply and remove holds on accounts as appropriate for past due accounts, collections, bankruptcies and write-offs using the processes and procedures defined by CCCS’s SAP.
Submit accounts to collection agencies using established guidelines and reconcile those accounts to general ledger balances.
Communicate with students and collection agency staff regarding accounts at collections.
Review outstanding accounts at collections annually and analyze for potential write-off.
Compute annual allowance for doubtful accounts using establish processes.
Ensure collection procedures are documented and that all accounting staff are apprised of procedures and changes.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
MINIMUM QUALIFICATIONS: Two (2) years of technical accounting experience.
Do not use "See Resume" statements on the application; your application must be completed in detail documenting your experience.
The technical accounting experience must have been performed as a main function of the job. Daily interaction with students, faculty and staff requires that this position have excellent interpersonal, communication and organization skills. Candidate must have experience providing excellent customer service and interfacing with a variety of people from many levels within the organization and community. Effective verbal and written communication skills are necessary for success in this position. In order to be considered for this position, your relevant experience must be documented on your application.
(Part time experience will be pro-rated).
SUBSTITUTION: College or university course work from an accredited institution in Accounting or Finance may substitute for the required experience on a year-for-year basis. You must submit a copy of your transcripts verifying the required credits by the application deadline in order to be considered. (YOU MUST SUBMIT A COPY OF YOUR UNOFFICIAL TRANSCRIPTS WITH YOUR APPLICATION BY THE CLOSING DATE IF YOU ARE APPLYING USING THIS SUBSTITUTION).
Applicants who wish to qualify based on education completed outside the United States must be deemed equivalent to higher education programs of U.S. institutions by an organization that specializes in the interpretation of foreign educational credentials. This documentation is the responsibility of the applicant and should be included as part of your application materials. NOTE: Morgan Community College does not recognize academic degrees from schools that are not accredited by an accrediting institution recognized by the United States Department of Education. Any applicant falsely claiming an academic degree from an accredited school will be subject to actions ranging from disqualification from employment consideration to removal from employment at the Morgan Community College.
CONDITIONS OF EMPLOYMENT: Must submit to and successfully complete a pre-employment background check as a condition of hire. Felony convictions or conviction of crimes of moral turpitude or convictions of misdemeanors related to job duties may disqualify you from consideration for this position. Should your background check reveal any charges and convictions, it is your responsibility to provide Morgan Community College, Office of Human Resources with an official disposition of the charges.
Appeal Rights:
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
Supplemental Information
This posting may be used to fill one or more similar positions in the future.
MCC recognizes the importance of a workforce that is reflective of our diverse student community. As such, we are interested in selecting the best candidate from a diverse applicant pool.
Important Note To Applicants: Former employees of the Colorado Community College System or one of its 13 colleges, who were disciplinary terminated or resigned in lieu of termination, must disclose this information on your completed application.
Selection Process: Your employment application may be used to rate your training and experience and to determine your rank among the candidates for this position. It is, therefore, very important to fill out the application completely and to give a detailed description of your education and work experience. Your application and attachments should address the described duties, minimum, and preferred qualifications.
Be sure your application specifically addresses the requirements as listed in the Minimum Requirements section and that all required documents are included in the application packet (e.g. application, transcripts, licensure, supplemental questionnaire, etc.). Failure to include the required information by the application deadline will result in your rejection from consideration of the position. To request ADA accommodations in testing for this examination, contact: CCCS, Human Resources, 9101 E. Lowry Blvd., Bldg. 959, Denver, CO 80230, (303) 595-1588.
Americans with Disabilities Act (ADA) Accommodations: Morgan Community College is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Julie Beydler, julie.beydler@morgancc.edu, 970-542-3129.
Pregnancy Related Accommodations, Colorado Anti-Discrimination Act (CADA): The Colorado Anti-Discrimination Act (CADA), allows applicants to request a reasonable accommodation for health conditions related to pregnancy or the physical recovery from childbirth.
Equal Opportunity Employer: Morgan Community College does not discriminate on the basis of sex/gender, race, color, age, creed, national or ethnic origin, physical or mental disability, veteran status, pregnancy status, religion, genetic information, gender identify, or sexual orientation in its activities, programs, or employment practices as required by Title VI, Title VII, 1964 Civil Rights Act; Title IX, Education Amendments of 1972; Age Discrimination in Employment of 1967; Section 504 of the Rehabilitation Act of 1973; Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) of 1974, Pregnancy Discrimination Act of 1978; Genetic Information Nondiscrimination Act of 2008; and the Americans with Disabilities Act (ADA) of 1990.
For information regarding Morgan Community College Security, including crime statistics for the campus and surrounding area, please see the MCC Consumer Information website: http://www.morgancc.edu/about-mcc/consumer-information. For a hard copy report please contact 970-542-3167.
How To Apply: Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Methods of Appointment: Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid articulated business reason.
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