This position is responsible for all aspects of accounts receivable support including but not limited to; invoice orders and posts / update the billing batch, contact customers and diligently follow up on issues to solve problems and get the cash collected, support in managing the collections and help the Controller to provide visibility for the next 3-month forecast. This position includes coordination between other departments within the company as well as venders, and customers to meet the company’s goals and objectives.

Key Responsibilities/Duties:

Accounts Receivable Invoicing. Handle all accounts receivable functions within accounting software including billing and maintenance and allocation of payments.

• Includes gathering data, inputting into A/R software module, seeking approvals and sending out invoicing.
• Ensure that all invoices are processed within the proper month.
• Job Set-up within 24-hours from request. This includes updating software and electronic files with the proper data, allowing for accurate job costing numbers as the project moves forward.
• Use purchase order, bid information and bid & accounting software to create Job Set-up. Be alert to data used and follow up on any discrepancies or missing information as needed.
• Confirm accuracy of information prior to new job notification being distributed.
• Update jobs with any maintenance work that occurs.
• With trigger from operations team, indicate jobs are closed by managing the electronic files and updating the status in the bid & accounting software.
• With trigger from operations team, re-open jobs as needed. Manage original open dates to keep data accurate as the jobs are in this process.

Other typical AR responsibilities that include

• Applying cash payment
• Tracking payment time-lines
• Identifying and assisting in resolution of discrepancies
• Collections on past due accounts
• New customer administrative set-up

Job Type: Full-time

Pay: $19.00 - $23.00 per hour

Benefits:

• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay

Experience:

• Accounts receivable: 1 year (Preferred)
• Microsoft Outlook: 1 year (Preferred)

Work Location: One location

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