First Children Services has an immediate need for a talented, detail oriented, go-getter to join our team as an administration specialist. The position is a part-time with potential to move to full-time within 120 days of employment. The position will work out of our Cherry Hill location.

Reports To: Chief Financial Officer

Pay Rate: $18/hr - $20/hr

Days/Hours: M-F, 20 hours per week

Employee Status:

Part-Time, Non-Exempt, Not Eligible For Benefits

Location: Cherry Hill

Responsibilities

The administration specialist will complete daily accounts payable and payroll functions including: reviewing invoices for appropriate documentation, running weekly A/P aging reports, process check requests, reconcile vendor statements, review employee expense reports, W-9 Compliance and prepare Form 1099 NEC and 1099 MISC annually. A successful candidate may also have the opportunity to support other program areas that involve invoicing, program support, and other administrative functions that will be added to the role as it transitions to a full-time position in the early Fall 2022.

Education and Experience:

• High School diploma. Associates or Bachelor's Degree in Human Resources and Accounting or other relevant studies preferred.
• 0-3 years administrative experience, preferably with responsibilities related to payroll and accounts payable.
• Must be able to read, write, speak, and understand English.
• Excellent people skills, experience resolving conflict, project management, office experience, general reporting skills.
• Must display a professional attitude.
• Strong analytical skills with ability to compare and contrast information, draw conclusions and prepare recommendations.
• Strong organizational skills and a high regard for customer service and accuracy, and the protection of confidential and highly sensitive information.
• Highly organized with strong follow up skills and the ability to multitask and work with competing priorities.
• Advanced proficiency in Microsoft Office (Word, Excel, Access and Power Point).
• Must possess vision/hearing senses, with or without reasonable accommodation, will enable these senses to function adequately, so that the requirements of the position can be fully met.
• Must possess the ability to be physically mobile, with or without reasonable accommodation, so that the requirements of the position can be fully met.

Physical Demand:

Job duties are performed in the typical office environment of the organization, which requires ordinary ambulatory skills sufficient to visit other locations. The environmental factors and/or physical requirements of this position include the following:

• Ability to stand, walk, stoop, kneel, crouch, frequently sit, and lift to 25 lbs.
• Requires good hand-eye coordination, reach with arms & hands, and finger dexterity, including ability to grasp, and manipulate (using keyboard, office equipment).
• Visual acuity to use keyboard, operate office equipment, and read printed material and regularly required to talk and hear.