Administrative Assistant - Entry Level, Will Train!

Summary

Responsible for performing various administrative and clerical tasks that support the efficient operation of the Company.

Pay range for this position: $16.05/HR - $18/HR

Essential Duties

Support clerks/Administrative Assistants may or may not be assigned to all the essential duties for the department. Essential functions include the following:

• Enter new business into database
• Process incoming and outgoing mail
• Generate reports
• Set up new clients and manage CW client log-in
• Receptionist functions
• Scan, copy, index, fax and collate documents
• Answer overflow calls from Receptionist
• Distribute documents to various departments
• Process correspondence, including letters, email and bankruptcy notifications
• Update client and debtor info into database
• Process and manage online credit disputes
• Perform other duties as assigned

Environment/Physical Activity

The environment for this position is an office environment, mostly clean and comfortable. It may include some minor annoyances such as noise. The incumbent is in a non-confined office area in which he or she is free to move about at will.

In the course of performing this job, the incumbent typically spends time as follows:

• Walking - Occasional. Walking is minimal in the performance of duties. Worker may walk 3 - 5 feet around work area completing different functions pertaining to the reports and delivery of applicable forms.
• Sitting Constant. Worker will spend the majority of the workday sitting at his/her work area working with the company's computer and software systems.
• Lifting Minimal. Worker will lift less than 5 lbs. throughout the day. Occasional transfer of files to storage might exceed 5 lbs in lifting.
• Reaching Minimal. Worker may reach to secure forms and documents throughout the day.
• Fingering - Constant. Worker is required to use finger activities when using the company's computer system.
• Feeling - Constant. Worker feels and touches the computer keyboard and calculator while working.
• Vision - Constant. Worker is constantly required to use accurate visual acuity in the performance of duties.

Mental Demands

The incumbent in this position must be able to accommodate to the following demands:

• Constant distractions and interruptions.
• Uncontrollable changes in priorities and work schedules.
• Time pressures and tight deadlines.
• Long periods of highly detailed and precise work activity.

Position Requirements

These specifications are general guidelines based on the minimum experience normally considered essential to the satisfactory performance of this job. Individual abilities may result in some deviation from these guidelines.

To effectively perform in this position, the requirements for this position include:

• Ability to work in team setting, exhibiting flexibility and cooperation
• Attention to detail and accuracy
• Experience working with databases
• Ability to read and interpret documents, forms and procedural manuals correctly.
• Basic experience with database and computer systems
• Ability to add, subtract, multiply and divide.
• Effective communication skills - verbal and written
• Ability to meet department performance standards
• High proficiency in English language
• Perform job safely, without endangering the health or safety of him/herself or others.

Education and Experience

The incumbent is this position is required to have:

• A high school diploma or equivalent.
• Basic experience with computer systems and software.
• Effective oral and written and communication skills.

ABOUT CAINE & WEINER

Caine & Weiner is a leading full-service Accounts Receivable Management/Debt Collection enterprise with a network of national collection centers strategically located throughout the country. Since 1930, we have delivered outstanding performance and unmatched service to our world-wide clients. Our full suite of solution-based services provide our clients with individual customization and optimized recovery results at our Sherman Oaks call center. We provide commercial collection services, consumer collection services and legal collection services, first and third party.

Caine & Weiner is an Equal Opportunity Employer and will consider qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring.