Overview:

The Administrative Assistant provides administrative assistance and support to the Facilities Department and the Senior Director. This position is responsible for general administrative support for day-to-day operations as well as accounting tasks including purchasing assistance. They are responsible for providing quality customer service within the University and with outside customers and vendors. This position is for 20 hours per week.

Responsibilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

• Perform basic, routine bookkeeping functions relative to program/department budget including tracking purchases and expenditures, and may assist in the budget development process.
• Facilitate, monitor and/or oversee department purchasing, inventory and requisitioning of supplies and equipment.
• Creates requisitions for purchase orders, and check requests for the Facilities Department and monitors expenses.
• Assists with annual budgeting preparation and monitoring.
• Creates and maintains logs of facilities requests, activities, and completed work.
• Prepare special reports, summaries, or replies to inquiries by compiling data and statistics from various departmental resources.
• Responsible for the monitoring of student staff payroll submissions to ensure compliance.
• Receive incoming mail and parcels and distribute within the office.
• Assists with OSHA compliance requests and other projects (such as worker compensation/ergonomics coordination) as requested.
• Other duties as assigned

Supervisory Responsibilities:

• N/A

Qualifications:

• A high school diploma is required and/or at least 4 years of related work experience.

To apply for this position, please visit https://www.stritch.edu/About/Careers-at-Stritch.

Cardinal Stritch University is a Catholic, Franciscan university rooted in four key Franciscan values: creating a caring community, sharing compassion, reverencing creation and peacemaking. Our mission is to transform lives through value-centered education.

A criminal background check is required prior to employment.

In compliance with the amendments to the federal Clery Act concerning annual security reports, all potential job applicants are free to view Cardinal Stritch University's annual Campus Crime Statistics here.

In compliance with the amendments to Title IX which prohibits discrimination on the basis of sex and gender in education programs, all potential job applicants are free to view Cardinal Stritch University's Title IX policies here.

Equal Opportunity Employer (EOE)