Longstanding boutique estate planning and real estate law firm located in Brookline, MA seeking full-time, in-office experienced administrative assistant to support three busy attorneys in real estate, estate planning, elder law, and probate practice. Preferred candidates should have minimum of 1-3 years' experience providing clerical and administrative support. We offer a friendly and collaborative work atmosphere. Firm has major focus on serving LGBTQ community and elders—successful applicant must have interest in serving these communities. Compensation to be determined by experience.

Requirements include:

• Answer and accurately route phone calls
• Greet visitors, screen incoming calls, and handle new client intakes
• Schedule both virtual and in-person appointments
• Coordinate document signings around attorneys’ calendars
• Sort and scan incoming mail
• Prepare mailings and documents for attorneys and clients
• Handle firm mailings in a timely manner
• Set up and maintain accurate electronic files
• Scan, label, log, and file signed client documents
• Monitor stock of office supplies as needed
• Display flexibility in performing other duties as assigned and regarding requests made of them. For example, new responsibilities may be given and old responsibilities may be changed.

Essential Skills and Abilities:

• Detail-oriented
• Experience using organizational and administrative skills
• Time management skills including the ability to multitask
• Excellent written and verbal communication skills
• Ability to maintain confidentiality
• Be organized, reliable, self-motivated, courteous, patient and compassionate
• Good visual acuity
• Must have good command of the English language, be able to spell and accurately proofread correspondence prior to mailing
• Strong initiative required; ability to work independently with minimal direct supervision
• The ability to understand and follow oral and written directions
• Computer skills including proficiency in Microsoft Office, Outlook, and Zoom

Qualifications:

• High school or equivalent
• Microsoft office: 1 year (preferred)
• Customer service: 1 year (preferred)
• Reliable transportation or access to public transportation.
• Must be able to commute to Coolidge Corner office – this is not a remote position

Physical Requirements:

· Prolonged periods sitting at a desk and working on a computer

· Must be able to push/lift/carry up to 30 lbs at times

Please provide cover letter and resume.

Job Types: Full-time, Part-time

Pay: $20.00 - $30.00 per hour

Benefits:

• 401(k)
• Flexible schedule
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:
All employees are required to be vaccinated and boosted.
Clients required to wear masks in office.

Ability to commute/relocate:

• Brookline, MA 02446: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Preferred)

Experience:

• Office or Equivalent: 1 year (Preferred)

Work Location: In person

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