Administrative Assistant Job at Origis Energy
Join the Origis Energy Team!
Origis Energy is bringing clean and cost effective solar and energy storage solutions within reach for utility, commercial, industrial and public sector clients. The Origis team has worked to ensure the interests of all stakeholders are upheld in 170 projects worldwide totaling over 4 gigawatts to date of developed solar and energy storage capacity.
The Origis team, regarded as one of the leading developers in the U.S., is committed to living five core values in all interactions both with each other and external stakeholders:
Solve for Tomorrow. A role with Origis Energy puts you at the forefront of the transition to clean energy. Are you ready to bring new ideas? Do you exist to find solutions? That's how we revolutionize energy and build a carbon-free future - through unmatched service and relentless innovation.
Rise Together. To succeed here, you'll collaborate with others and work as one team, across various teams including solar and energy storage development, financing, engineering, procurement and construction (EPC) and operations, maintenance and asset management. Are you open to diverse perspectives and prepared to work seamlessly across disciplines to reach our collective goals?
Perform at Peak. We're seeking team members who bring authentic energy and passion to every task. How can you use your natural strengths, genuine optimism and intelligence to make your greatest contributions to Origis?
Inspire & Grow. The Origis team is comprised of knowledgeable, passionate solar and energy storage experts who bring deep expertise and solution-driven thinking to clients. A successful Origis team member encourages others and sets a high bar for growth. We have a culture of continuous improvement because each team member takes the role of both learner and mentor.
Be Resilient. The spirit in which we tackle the energy challenges and objectives of our clients means we consistently stretch for the extra mile. We all take initiative and remain adaptable, overcoming obstacles by prioritizing respect.
Position Description
Origis Energy is looking for an Administrative Assistant to join our diverse and growing team at our Austin, TX office. The ideal candidate will be reliable, have a positive attitude, and be willing to lend assistance whenever needed.
The Administrative Assistant is a regular, full-time position, and is eligible for our generous employee benefits package, including employer paid health insurance, paid time off, a 401(k) plan with employer matching contributions, and other great benefits. This position reports to the Managing Director of Distributed Generation with a dotted line report to our Executive Administrator.
Key Responsibilities
- Works from the front desk and presents themselves in a professional, courteous manner at all times
- Meets and greets visitors and answers the main phone line, screening callers and taking accurate messages
- Distributes mail and packages as they are received; assists employees with outbound shipments by creating shipping labels and coordinating package drop offs with shipping carriers
- Coordinates approval of travel arrangements using the company's travel system and travel agent
- Reviews employee expense reports for adherence to company policies, and routes for approval
- Coordinates team meetings including but not limited to preparing and distributing agendas and other meeting materials, reserving and preparing conference rooms, and ordering and serving food and beverages when needed
- Orders and maintains office supplies, coordinates equipment maintenance
- Assists in development and implementation of department systems and procedures as needed
- Demonstrates a high level of professionalism in dealing with confidential and sensitive issues
- Assists with special projects as assigned
- Manages company cell phone plans
- Assists with new employee onboarding including but not limited to managing memberships/subscriptions, garage parking, building access, Concur profiles, orders and assigns IT equipment, orders business cards
- Creates purchase orders in SAP for corporate expenses
- Assists with employee offboarding including but not limited to deactivating memberships/subscriptions, deleting profiles, retrieving equipment, deactivating employee cellphones and building/parking access
- Assists in coordinating offsite team meetings and events
- Arranges preferred pricing with nearby hotels for employee travel
- Orders company branded items and maintains inventory
Preferred Qualifications
- College degree, three to five years related experience, or equivalent combination of education and experience
- Excellent verbal and written communication skills
- Commitment to excellence and high standards
- Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow
- Ability to understand and follow written and verbal instructions
- Ability to deal effectively with a diversity of individuals at all organizational levels
- Ability to work independently and as a member of various teams
- Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
- Experience with building out or expanding an organization or office location is a bonus skillset
Key Attributes for Success
- Excellent communication skills, both verbal and written
- Strong organizational, problem-solving, and leadership skills
- High attention to detail
- Ability to multi-task and work in a very fast-paced environment
- Team-oriented with excellent interpersonal skills and ability to develop collaborative working relationships across multiple functional areas in the organization
- Has a strong customer mindset
- Ability to work with all levels of management and key stakeholders
Job Level Support
Travel Up to 10% travel as necessary
Location Austin, TX
Equal Opportunity Employer Statement
Origis Energy is an Equal Opportunity Employer (EOC) and does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, arrest record, or any other characteristic protected by applicable federal, state or local laws. We are committed to fostering, cultivating and preserving a culture of diversity, equity and inclusion. We embrace and encourage our employees' differences as that is what makes our employees unique. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.
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