2023 Budget Approved Position with an anticipated start date of January 2023

Summary of Duties: Provide a wide variety of customer service-related, administrative and office management facilities by performing the following duties.

Essential Duties and Responsibilities:

• Answers incoming telephone calls, determine nature of business, and forward to appropriate department or personnel. Take or deliver messages as appropriate. Transfer calls to voice mail when personnel are unavailable.
• Maintain and inventory supplies.
• Perform other secretarial duties as needed, such as typing, filing and photocopying.
• Performs other duties as assigned.
• Provide customer service to department customers by answering questions and providing information.
• Greet on-site visitors and/or customers in the front lobby area at PARDES II Building, determine nature of business and direct to appropriate department or personnel.
• Independently perform office support duties for the department including maintain files, route incoming and outgoing mail, make copies, send faxes, printing labels, and other miscellaneous administrative support activities.
• Route incoming mail.
• Prepare daily cash reports and confirm deposits.
• Help coordinate the annual Aquatics End of the Season Banquet.
• Update and record new season hotline information line with pool schedules, dates, etc.
• Report Data Chart to track pool(s) revenues, attendance, day care and first aid numbers.
• Prepare and mail invitations letters to Day Cares regarding pool reservations.
• Enter pool reservations and fees into system.
• Assist in coordinating travel forms for department.
• Monitor Day Care payments and create invoices.
• Prepare weekly/monthly revenue, attendance and reservation reports.
• Perform other such duties and functions as may be necessary or incidental to the proper performance of this position.
• Employee may be required to work special events on nights, weekends, or holidays.

Minimum Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education:

• High school diploma or general education degree (GED)

Experience:

• Under and including one-year related experience and/or training; or equivalent combination of education and experience.
• Candidate must have Microsoft Office knowledge.

The Woodlands Township is an Equal Opportunity Employer and values diversity at all levels of its workforce.