About Insignia Environmental

Insignia Environmental (Insignia) is a growing environmental consulting company focused on the needs of energy and infrastructure clients. Our staff has a foundation in engineering, science, and real-world construction experience that translates into environmental documents and programs that represent the best in class for our clients and the environment. Insignia holds performance and responsiveness paramount while working with clients to meet their environmental needs, often on expedited timelines. We pride ourselves on knowing the latest environmental regulations, understanding the goals of our clients and regulatory agencies, and producing high-quality deliverables.

Why Join Us?

At Insignia, we work hard and take pride in the reputation of excellence that we have earned in our industry. The diversity of our projects ensures that employees are appropriately challenged and learning new things. We are looking for employees who strive to be the best in their field and enjoy exchanging knowledge in an interactive environment. Insignia also encourages and supports our employees in workshop and conference attendance to continue education in their fields.

Insignia offers a casual, enjoyable work environment and generous benefits, including a 401(k)-equivalent program, medical insurance, and paid time off. Candidates must be comfortable with dogs, as several large ones “work” in our office.

Position Details

Insignia is looking to fill an immediate opening for a full-time Administrative Assistant in our Encinitas office.

Job Description

· Maintain office organization and filing systems in accordance with company standards and best professional practices.

· Maintain office supplies and field equipment inventory by checking stock to determine inventory levels, anticipating needed supplies, evaluating new office products, placing orders for supplies, verifying receipt of supplies, and restocking the supplies.

· Ensure office/field equipment and machines are functioning and coordinate repairs or replacements when needed.

· Prepare meeting agendas and document discussions.

· Manage all shipping of letters and packages from the Encinitas office in a cost-effective manner.

· Receive employees, clients, visitors, and vendors coming into the office.

· Assist with invoice preparation and expense reporting.

· Execute employee morale programs, including planning and organizing company events, under the direction of the Human Resources Manager or the Company Executive Officer.

· Assist in building relationships across the company and with key vendors and teaming partners to facilitate the success of the organization.

· Prepare company-wide announcements, social media postings, client correspondence, transmittals, and other communication tasks as requested.

· Prioritize conflicting needs, handle matters expeditiously and proactively, and follow through on projects to completion, often with deadline pressures.

· Support orientation and onboarding of new employees by delivering training on company procedures and expectations.

· Protect operations by keeping information confidential.

· Run errands on occasion as requested.

Requirements

· Minimum of 2 years of experience in an administrative role.

· Bachelor’s degree from a 4-year accredited college is strongly preferred.

· Tremendous professionalism, dedication to outstanding customer service, and composure under pressure.

· Very strong interpersonal skills and the ability to build relationships.

· Demonstrated proactive approaches to problem-solving with strong decision-making capability.

· Pleasant and upbeat attitude, strong work ethic, and a desire to be helpful.

· Strong written and verbal communication skills.

· Outstanding organizational skills and ability to prioritize with minimal supervision and adapt to quickly changing needs.

· Rigorously detail-oriented and committed to accuracy.

· Excellent technical skills in Microsoft Outlook, Word, Excel, and PowerPoint, as well as Adobe Acrobat.

Other

· Willingness and ability to work long and/or fluctuating hours as requested.

· Ability to lift up to 25 pounds.

Job Type: Full-time

Pay: $30.00 - $40.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Encinitas, CA 92024: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Experience:

• Customer service: 2 years (Required)

Work Location: One location

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