Closing Date: 1/17/2023

Position Number: 00120405

Location: San Diego Miramar College

Position Type: Classified

The Position:
San Diego Miramar College, a student-ready college, invites all qualified candidates to apply for the position of Administrative Assistant IV. Hours are Monday - Friday from 8:00 AM to 5:00 PM. Selected candidate must be willing to adjust work days/hours based on the department's needs. Miramar College, a leader in providing student access and success, seeks candidates who are motivated by serving students in a college community and are committed to diversity, equity, and inclusion (DEI).

We are a fast-growing and innovative college with a freshly adopted focus on diversity, equity, and inclusion as we move into a new era. Recently designated as an emerging Minority Serving Institution (MSI) the College is committed to helping students access higher education and achieve success inside and outside the classroom.

Please note that an employee may be transferred to any site at the option of the Chancellor.

The position will serve as an administrative assistant to the Dean of Enrollment Services, which encompasses the following areas: Outreach, Promise, Dual Enrollment, Admissions & Records, Veterans, Evaluations, International Students, Financial Aid, Scholarships, and Dreamers.

Major Duties include:

• Relieve the manager of a variety of clerical and routine technical and administrative duties.
• Receive visitors, schedule appointments, screen phone calls, and distribute mail. Assist faculty, staff, and students with administrative problems.
• Arrange, update, modify and schedule meetings and other conferences. Record, type, and distribute meeting notes and other information, including material of a confidential nature.
• Review reports and maintain records of expenditures, time cards, assist in preparing budget estimates and monitor budgets of assigned area. Collect and compile statistical and financial data.
• Establish and maintain complex, interrelated filing systems. Review and proof documents, records, and forms for accuracy and completeness.
• Prepare a variety of correspondence, agendas, reports, and other materials using word processing, spreadsheet, and database applications.
• Manage routine office tasks, such as Dean/staff calendars, order and maintain office supplies, submit requisitions for supplies and travel, and perform related duties as assigned.
• Train and provide work direction and guidance to clerical and student staff.
• Establish and maintain positive staff and public relations. Serve as liaison between the manager and staff, the public, industry, and other district or campus offices.

The College is located in the Mira Mesa/Scripps Ranch area of San Diego and is one of four colleges/centers in the San Diego Community College District. Our student population of 14,193 [African American (5%), Native American (<1%), Asian (14%), Filipino (7%), Latinx (30%), Multiple Ethnicities (8%), Pacific Islander (1%), White (32%), Unreported (2%)], is reflective of the diverse community we serve.
In addition to expertise in their field, San Diego Miramar College seeks applicants who possess the knowledge, skills, and abilities to support our diverse student populations. Additionally, candidates should be able to demonstrate ways they will develop tools and resources to better serve historically marginalized and minoritized populations. We strongly encourage candidates who possess the experience for the position, and who are student-centered and continue to demonstrate a commitment to diversity, equity, and inclusion (DEI) to best serve our student population.

Those who join our team at San Diego Miramar College can expect to be part of an inclusive, innovative, and equity-focused community that promotes broad collaboration among faculty, classified professionals, administration, students, and community and industry partners. We are proud of our commitment to create a socially just and responsive culture, host ethnically diverse speakers, and support various equity-focused professional development opportunities. Our college strives to ensure that students reach their full potential by eliminating gaps in academic outcomes that traditionally hinder students of color and disproportionately impacted students. In fact, the college's commitment to diversity, equity, and inclusion is encapsulated by our newly adopted Strategic Goal #5:Miramar College Strategic Goal #5Diversity, Equity, and Inclusion (DEI) - Build an environment that embraces diversity, equity, inclusion, anti-racism, and social justice for the benefit of the college community.Strategic Direction 1- Systematically update college processes, programs, and practices within a comprehensive equity framework for equity-minded practices in the workplace, the classroom, and support programs/services.Strategic Direction 2- Establish comprehensive professional development for the campus community to increase capacity around and engage in equity, diversity, inclusion, social justice, and anti-racism.Strategic Direction 3-Systematically review, develop and incorporate equity-minded practices in: 1) culturally responsive instructional pedagogy, 2) student-centered services, and 3) recruitment, screening, and retention of employees.Applicants can review Miramar College's full strategic plan on Miramar College's: https://sdmiramar.edu/sites/default/files/2021-07/San_Diego_Miramar_College_Fall_2020-Spring_2027_Strategic_Plan.pdf

Major Responsibilities:

Qualifications:

Desired Qualifications:
Knowledge:

• Basic principles of employee training and work direction.
• Computer applications, including word processing, spreadsheets, and databases.
• District organization, operations, policies, and objectives. Applicable sections of State Education Codes and Federal laws.
• English usage, grammar, spelling, punctuation, and vocabulary.
• Interpersonal skills using tact, diplomacy, and courtesy.
• Modern office practices, procedures, and equipment, including computer hardware and software.
• Record-keeping techniques.
• Operational use in different communication modalities.
• Student data systems and/or Customer Relations Management tools.

Skills and Abilities:

• Communicate effectively both orally and in writing. Compose correspondence and other documents independently.
• Establish and maintain effective working relationships with others.
• Access and extract information from districts computer information system for evaluation and analytical use.
• Perform responsible and complex administrative support and clerical work with speed and accuracy.
• Train and provide work direction to others.
• Use computer applications, including word processing, spreadsheets, and databases; as well as full application of MS Office 365 and Google suite tools.
• Plan and organize work, with independence and little direction.
• Evaluate sensitive situations and adopt an appropriate course of action.

Training and Experience:

• Any combination of training and experience equivalent to: graduation from high school and three years of increasingly responsible administrative support and clerical experience.
• One year of experience in an educational setting is desirable.

Licenses:

Pay Information:
Range 21 ($3,679.52- $5,873.35) per month based on the current Classified salary schedule. New employees will begin on Step A ($3,679.52), Step B ($3,863.50) with 18 months of verified, paid, full-time equivalent related job experience or up to Step C ($4,056.67) with 36 months of verified, paid, full-time equivalent related job experience. For purposes of salary placement, 7.5 semester units (or equivalent quarter units) of directly related coursework from a regularly accredited institution will be equivalent to one (1) year of job experience. Promoted or transferred employees will be placed as specified in the CBA. This position is FLSA Non-exempt (may accrue overtime). Excellent Benefits are provided to all Contract employees with assignments greater than, or equal to, 50% (0.50 FTE) and all eligible dependents. A temporary probationary period will apply to the employee entering this assignment. The SDCCD Employment Web Page provides a link to employee collective bargaining agreements/handbooks and more information about terms and conditions of employment to include salary and benefits.




To apply, visit: https://www.sdccdjobs.com

All applicants must have demonstrated cultural competency and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students and staff.

jeid-6336ce3bbdbc9547bea1c5e58dc519e3