Administrative Assistant, Los Angeles Refinery Job at Phillips 66
Phillips 66 & YOU - Together we can fuel the future
Phillips 66 has more than 140 years of experience in providing the energy that enables people to dream bigger and go farther, faster. We are committed to improving lives, and that is our promise to our employees and our communities. We are sustained by the backgrounds and experiences of our diverse teams, which reflect who we are, the environment we create and how we work together. Our company is built on values of safety, honor and commitment. We call our cultural mindset Our Energy in Action, which we define through four simple, intuitive behaviors: We work for the greater good, create an environment of trust, seek different perspectives and achieve excellence. Phillips 66 was recognized by Forbes as one of “America’s Best Employers” in 2021.
Learn more about Phillips 66 and watch our video "Trying New Things" by visiting phillips66.com/about.
The Administrative Assistant, Los Angeles Refinery (Carson) provides administrative support to the Carson Refinery team.
Responsibilities May Include:
Communicates professionalism in all activities and in the hosting of guests/visitors. Provides courteous and prompt follow-up to all office calls and inquiries. Maintains an organized office.
Responsible for managing the appointment calendar of the associated Carson Refinery including: ensuring conference rooms and meeting amenities are available. Escorts guests to and from office locations.
Provides administrative support functions to the Carson Refinery. Examples include: Maintaining the Operations Building, Maintaining Office Compliance with Documents Records Management Policy, publishing annual budget books, keeping department metric scorecards up to date, keeping general refinery information updated such as organizational charts.
Responsible for managing business travel. Responsible for managing group travel arrangements for some subsets of employees.
Responsible for the timely and accurate issuance of requested administrative reports – such as the monthly Manpower Report and other key department or division reports.
Maintains timekeeping and vacation schedules for as requested.
Works with and shares in duties with other Administrative Assistants to ensure continuity of work. This includes participating with others to ensure distribution of mail and serving as backup for those assigned as backup in their absence.
Maintains expertise on office equipment and maintains necessary office supplies.
Performs occasional SAP requisition support.
Takes the leadership role/participates in working with all administrative peers to achieve consistency in policies and procedures.
Participates on various committees for annual company functions for employees.
Responsible for the personal safety/health and for performing quality work in a safe and environmentally conscientious manner. Performs monthly safety audit focuses on office safety.
Responsible for complying with Company policies and procedures, established standards and governmental regulations (federal, state and local).
Organizes Carson Refinery/LAR events as requested.
Other special topics as directed by immediate supervisor.
Required Qualifications:
Legally authorized to work in the United States without restrictions
18 years of age or older
High school diploma or GED equivalent
Intermediate or greater proficiency with Word, Excel, PowerPoint and SAP Concur (or similar expense management tool)
1 or more year(s) of experience in administrative support, including calendar management and travel arrangements
Preferred Qualifications:
Ability to prioritize and work with very little supervision
Ability to maintain confidentiality
Proficient (perform the skills with limited assistance) with SAP S4, Livelink/EDMS and timekeeping
5 or more years of experience in administrative support of senior managers in manufacturing
Expertise in any other electronic systems that service a refinery
Associate's or Bachelor’s degree in related work
Ability to produce quality and error-free work
Team player -- works for the good of entire organization and maintains effective relationships with all levels in the organization
The Los Angeles Refinery consists of two linked facilities located five miles apart in Carson and Wilmington, California. The Carson facility processes crude oil, and the Wilmington facility upgrades the intermediate products to finished products. The facilities include crude distillation, naphtha reforming, fluid catalytic cracking, alkylation, hydrocracking and delayed coking units. The refinery processes mainly heavy, high-sulfur crude oil. It receives domestic crude oil by pipeline from California, Canadian crude via rail, and both foreign and domestic crude oil by tanker through a third-party terminal in the Port of Long Beach. The refinery produces a high percentage of transportation fuels. The refinery produces CARB-grade gasoline. Other products include petroleum coke. Refined products are distributed to California, Nevada and Arizona by pipeline and truck.
Benefits
At Phillips 66, we are proud to offer attractive and high-quality benefits which we refer to as Total Rewards. Additional information on Total Rewards can be found here or at hr.phillips66.com.
Compensation
The pay range for this role is$62,100 – $78,200 depending on a candidate's relevant work experience and education.
To be Considered for this Position:
In order to be considered for this position you must complete the entire application process, which includes answering all prescreening questions and providing your eSignature on or before the requisition closing date of January 22, 2023 .
Candidates for regular U.S. positions must be a U.S. citizen or national, or an alien admitted as permanent resident, refugee, asylee or temporary resident under 8 U.S.C. 1160(a) or 1255(a)(1). Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.
This Employer is subject to the Fair Chance Initiative for Hiring Ordinance (FCIHO) (LAMC 189.00). This Employer will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Ordinance.
Phillips 66 is an EEO and Affirmative Action Employer of Women/Minorities/Veterans/Individuals with Disabilities
Requisition ID: 56943
Location: California - Los Angeles
Job Field: Administrative
Division : Los Angeles Refinery
Technical Req : No
Please Note :
bankofmontserrat.ms is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, bankofmontserrat.ms provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.
Phillips 66 has more than 140 years of experience in providing the energy that enables people to dream bigger and go farther, faster. We are committed to improving lives, and that is our promise to our employees and our communities. We are sustained by the backgrounds and experiences of our diverse teams, which reflect who we are, the environment we create and how we work together. Our company is built on values of safety, honor and commitment. We call our cultural mindset Our Energy in Action, which we define through four simple, intuitive behaviors: We work for the greater good, create an environment of trust, seek different perspectives and achieve excellence. Phillips 66 was recognized by Forbes as one of “America’s Best Employers” in 2021.
Learn more about Phillips 66 and watch our video "Trying New Things" by visiting phillips66.com/about.
The Administrative Assistant, Los Angeles Refinery (Carson) provides administrative support to the Carson Refinery team.
Responsibilities May Include:
Communicates professionalism in all activities and in the hosting of guests/visitors. Provides courteous and prompt follow-up to all office calls and inquiries. Maintains an organized office.
Responsible for managing the appointment calendar of the associated Carson Refinery including: ensuring conference rooms and meeting amenities are available. Escorts guests to and from office locations.
Provides administrative support functions to the Carson Refinery. Examples include: Maintaining the Operations Building, Maintaining Office Compliance with Documents Records Management Policy, publishing annual budget books, keeping department metric scorecards up to date, keeping general refinery information updated such as organizational charts.
Responsible for managing business travel. Responsible for managing group travel arrangements for some subsets of employees.
Responsible for the timely and accurate issuance of requested administrative reports – such as the monthly Manpower Report and other key department or division reports.
Maintains timekeeping and vacation schedules for as requested.
Works with and shares in duties with other Administrative Assistants to ensure continuity of work. This includes participating with others to ensure distribution of mail and serving as backup for those assigned as backup in their absence.
Maintains expertise on office equipment and maintains necessary office supplies.
Performs occasional SAP requisition support.
Takes the leadership role/participates in working with all administrative peers to achieve consistency in policies and procedures.
Participates on various committees for annual company functions for employees.
Responsible for the personal safety/health and for performing quality work in a safe and environmentally conscientious manner. Performs monthly safety audit focuses on office safety.
Responsible for complying with Company policies and procedures, established standards and governmental regulations (federal, state and local).
Organizes Carson Refinery/LAR events as requested.
Other special topics as directed by immediate supervisor.
Required Qualifications:
Legally authorized to work in the United States without restrictions
18 years of age or older
High school diploma or GED equivalent
Intermediate or greater proficiency with Word, Excel, PowerPoint and SAP Concur (or similar expense management tool)
1 or more year(s) of experience in administrative support, including calendar management and travel arrangements
Preferred Qualifications:
Ability to prioritize and work with very little supervision
Ability to maintain confidentiality
Proficient (perform the skills with limited assistance) with SAP S4, Livelink/EDMS and timekeeping
5 or more years of experience in administrative support of senior managers in manufacturing
Expertise in any other electronic systems that service a refinery
Associate's or Bachelor’s degree in related work
Ability to produce quality and error-free work
Team player -- works for the good of entire organization and maintains effective relationships with all levels in the organization
The Los Angeles Refinery consists of two linked facilities located five miles apart in Carson and Wilmington, California. The Carson facility processes crude oil, and the Wilmington facility upgrades the intermediate products to finished products. The facilities include crude distillation, naphtha reforming, fluid catalytic cracking, alkylation, hydrocracking and delayed coking units. The refinery processes mainly heavy, high-sulfur crude oil. It receives domestic crude oil by pipeline from California, Canadian crude via rail, and both foreign and domestic crude oil by tanker through a third-party terminal in the Port of Long Beach. The refinery produces a high percentage of transportation fuels. The refinery produces CARB-grade gasoline. Other products include petroleum coke. Refined products are distributed to California, Nevada and Arizona by pipeline and truck.
Benefits
At Phillips 66, we are proud to offer attractive and high-quality benefits which we refer to as Total Rewards. Additional information on Total Rewards can be found here or at hr.phillips66.com.
Compensation
The pay range for this role is$62,100 – $78,200 depending on a candidate's relevant work experience and education.
To be Considered for this Position:
In order to be considered for this position you must complete the entire application process, which includes answering all prescreening questions and providing your eSignature on or before the requisition closing date of January 22, 2023 .
Candidates for regular U.S. positions must be a U.S. citizen or national, or an alien admitted as permanent resident, refugee, asylee or temporary resident under 8 U.S.C. 1160(a) or 1255(a)(1). Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.
This Employer is subject to the Fair Chance Initiative for Hiring Ordinance (FCIHO) (LAMC 189.00). This Employer will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Ordinance.
Phillips 66 is an EEO and Affirmative Action Employer of Women/Minorities/Veterans/Individuals with Disabilities
Requisition ID: 56943
Location: California - Los Angeles
Job Field: Administrative
Division : Los Angeles Refinery
Technical Req : No
Please Note :
bankofmontserrat.ms is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, bankofmontserrat.ms provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.