Mandarin Lutheran Church

Position Description

Part Time Administrative Assistant

Required Skills and Knowledge:

Basic Qualifications

• Ability to be bonded (no cost to applicant)
• Competent in Microsoft 365 products (i.e., Word, Excel, and PowerPoint) and Social Media platforms

Required Skills and Knowledge:

Must demonstrate the following skills and experience:

• Experience in computer programs and systems commonly used in an office environment such as Outlook, Microsoft Word, Excel, PowerPoint and QuickBooks.
• Experience in posting to social media channels.
• Ability to learn and competently use programs such as Constant Contact to prepare daily and weekly newsletters and other mass communications to the congregation.
• Ability to learn and competently use the functionalities of specialized church management computer programs such as ChurchTrac and Tithe.ly.
• Ability to manage multiple tasks and to prioritize conflicting demands.
• Knowledge of office management skills including handling correspondence, monthly accounting, telephone skills and monthly reporting.
• Interpersonal relationship skills: Must be open to new ideas and able to professionally handle numerous interactions with senior staff, Church Council members, congregation members, potential congregation members and outside parties in support of MLC’s mission and programs.
• Attention to Detail: Must be able to consistently provide high quality administrative skills in both a supervised and unsupervised environment.
• Must display maturity and discretion with respect to the confidentiality of all matters pertaining to the church, the pastor, and the congregation.

Responsibilities:

Communications

• Courteously answer incoming telephone calls, answer routine questions, and refer callers to applicable MLC resources.
• Prepare and manage the proper filing of all correspondence (members, visitors, synod, pastor, etc.), vendor records, financial records, and any other documentation. Maintain the file retention schedule/system in accordance with the ELCA Records Retention policy and guidelines.
• Gather necessary information and prepare the weekly church bulletin in coordination with the pastor. Produce special weekly and/or seasonal inserts, prepare special bulletins as required (Holidays, Weddings, Funerals, etc.).
• Obtain content materials from relevant Council and Team leaders and post on website and Facebook as scheduled.
• Prepare daily and weekly Mandarin Messenger newsletters and launch as scheduled in Constant Contact.
• Develop schedules for receipt of content for all social media and communications and publicize to relevant contributors.
• Other communications tasks as may be assigned.

Church Attendance Records

• Maintain a weekly update of congregation attendance from attendance slips.
• Sort and route attendance slips that require further handling such as "Pastor to call", new members, and special needs to the appropriate MLC resources.
• Distribute prayer concern information according to established procedures.
• Advise the pastor and other designated council or team members of special outreach to shut-ins, members who are ill, etc.
• Enter attendance of members into ChurchTrac or other church council approved management software and discard attendance slips.
• Other attendance-related and general tasks as may be assigned.

Accounting

• Maintain weekly offering records in ChurchTrac or other church council approved management software, and coordinate with the Treasurer to reconcile as may be needed.
• Utilize QuickBooks or other church council approved accounting software to accurately maintain accounting records; prepare checks and set up and monitor auto-payments from bank accounts as necessary.
• Complete all staff payroll functions in accounting system and properly prepare and submit all required tax-related payments and reports.
• Ensure that annual corporate registration is renewed on time.
• Other accounting-related tasks as may be assigned.

Job Type: Part-time

Pay: $15.00 - $20.00 per hour

Benefits:

• Paid time off

Schedule:

• 4 hour shift
• Monday to Friday

Experience:

• Office Administration: 5 years (Preferred)

Work Location: One location

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