Interested in joining Milwaukee County? Milwaukee County is searching for authentic people who are out to change the game and bring their whole selves to work every day.

Milwaukee County oversees operations from our Airport, Behavioral Health, Child Support Enforcement, Combined Court Operations, Sheriffs Department, House of Corrections, Human Services, Parks, Public Safety, Public Works, Fleet Operations, Transportation, and at the Zoo. Our departments are also dedicated to our Seniors in the Department on Aging, those with Disabilities, and Veterans Affairs. Our employees also remain committed to serve the cultural, human, recreational and social needs of the entire community.

Milwaukee County offers a wide variety of interesting jobs for people who want to make a difference in our community. Milwaukee County provides a competitive benefit package and is an Equal Opportunity Employer. If disability related accommodations are needed, please contact 414-278-3936.

We are searching for Changemakers to come and join our team and discover our diverse and versatile community of independent spirits and unique talents, we are redefining the way you think about Milwaukee County!

Administrative Assistant – Properties (Airport)
Hourly Range: $18.94 - $24.28

Closing Date: 05/19/2023 @ 11.59 pm or upon receiving 50 applications

Job Summary: Provide administrative support by handling duties associated with Milwaukee Mitchell International Airport Properties, Parking and Ground Transportation Departments support activities. Assist Staff and Managers with various administrative tasks that include answering phones, word processing, providing customer service, supply ordering, file maintenance, organization, project support, task support, etc. Will train with and back up other administrative staff as necessary.

Essential Responsibilities:

• Phone communication and scheduling - General Point of Contact. Answer phones and direct calls or take messages. Maintain and Schedule Team appointments and meetings including calendars. Prepare and submit expense reports and procurement purchases, required forms, maintain team memberships and travel arrangements.
• Document preparation, organization and storage - Draft correspondences. Document preparation, including proof reading, formatting including sensitive and/or confidential information.
• Data Input and software use - Input and retrieve data from Airport database and document management software programs, e.g. assist in the maintenance of database software data and utilization of key features including updates, project tracking, task completion lists, workload summaries, etc.
• Office Management - Use office equipment (copier, scanner, fax, postage meter) for administrative tasks. Keep an inventory for your departments and order office or airport supplies for members of the team as needed. Organize office information and calendars. Manage team professional development requirements through County LMS program.
• Contract Administration - Manage critical date alerts, distribution, completion and confirm documentation. Manage document execution process, using DocuSign and submission requirements. Track and report document status through initiation, approval, finalization and upload Enter/upload legal documents in properties lease management system. Maintain tenant/client lists and contact information.
• Filing System - Maintain current signature requirements for various documents. File (both paper and electronic) Storage organization. Filing, document management. Manage department SharePoint site. Organize and maintain physical and electronic files. Manage insurance certifications. Manage record retention requirements.
• Free Speech Management - Implement and manage the Airport’s Free Speech program including required documentation, communication, calendar, and notifications.
• Other Duties as Needed - Undertake other duties as needed including cross training of other administrative staff, support other staff on an as need basis, etc.

Minimum Requirements:

• Current resident of the State of Wisconsin.
• High school diploma or GED equivalent
• Preferred - Valid WI driver’s license.
• At least one (1) year of office experience.
• Intermediate knowledge of all related computer and software applications, such as word processing and spreadsheets.
• Must undergo a criminal history background check to maintain security clearance for unescorted access to secured areas of the airport.

Note: This Original Examination is open to current residents of the state of Wisconsin. The selection process will be job related and will consist of one or more of the following: education and experience evaluation; written, oral, or performance tests, or other assessment methods.

Milwaukee County is committed to fostering an equitable working environment, free from discrimination and harassment, on the basis of any characteristic protected by law. We prohibit any form of discrimination, harassment based on race, color, religion, sex, gender, gender identity or expression, sexual orientation, pregnancy, pregnancy related condition, national origin, age, disability, FMLA status, sexual orientation, military status, marital status, or any other category or status that is now or in the future protected by federal, state, and local law. We maintain a drug-free workplace and perform pre-employment substance abuse testing, background checks and pre-employment physicals subject to job requirements. If special accommodations are needed, please contact 414-278-3936.


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