Administrative Assistant- Real Estate- Millbrook and Rhinebeck NY Job at Houlihan/Lawrence Inc.
Overview
This position provides administrative support for the branch office sales agents, and branch manager. Assists with special projects as needed and assist and provide backup to other office staff. Serve as liaison between perspective client, real estate agents, vendors and other departments within the company. Establish and maintain positive and productive work relationships with all agents, staff, customers, clients, and business partners. Be familiar with and comfortable using the company propriety systems and tools.
Job Duties and Responsibilities
This administrative position works in Millbrook and Rhinebeck as assigned. It is primarily a receptionist type of position; knowledge of Showing Desk, HGMLS & Beacon is a plus. The successful candidate will understand the culture of the office and behave accordingly. A calm demeanor under pressure is a must!
24 hours per week including one weekend day
Dress appropriately, tending toward conservative attire
- Answer phones professionally and direct calls as needed
- Interface with all visitors behaving as the “face and voice” of Houlihan Lawrence
- Schedule and coordinate showing appointments often involving numerous calls, emails or texts
- Input showing instructions with accuracy
- Keep listings updated on status (A/O continue to show/ A/O, no more showings)
- Track & maintain keys/key logs for listings
- Unlock and relock doors, move display stands
- Sort incoming and outgoing mail
- Send mail to corporate every Friday
- Organize Fedex pick-ups upon agent request
- Book Facebook ads & creatively post to the HL Brokerage Facebook account
- Keep an orderly front desk, reception, and conference area
- Print Broker Open House sheets on Tuesday and Thursday
- Maintain brochure racks
- Stock up Gallery of Homes and Portfolio
- Interface with other administrative professional pleasantly
- Other related duties as assigned
Qualifications
Education:
- Minimum of high school diploma or the equivalent.
Experience:
- One to three years clerical or administrative experience strongly preferred.
Knowledge and Skills:
- Strong computer and keying skills. Typing speed of 45-60 w.p.m.
- Proficient with Microsoft, Apple, Google
- Proficient with Word, Excel, Power Point, Outlook
- Self-motivated, organized and detail oriented.
- Ability to work independently and to prioritize and handle multiple tasks and projects concurrently.
- Effective oral and written communication skills, interpersonal skills a customer-service focus and the ability to work as a member in a team-oriented environment.
- Knowledge of real estate, title and/or mortgage business helpful.
Please Note :
bankofmontserrat.ms is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, bankofmontserrat.ms provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.