Administrative Associate Job at Hilltop Securities
Job Summary:
The above statements are intended to describe the general nature and level of work being performed by individuals in, or assigned to, the above position and are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required, and may be changed at the discretion of the Company. About the Company:
Hilltop Securities is currently looking to hire a Municipal Support Specialist. The Municipal Support Specialist will be responsible for the myriad of complex administrative and operational duties associated with the sale and delivery of municipal bond and note securities structured by the Investment Bankers/analysts for Public Finance clients.
Essential Functions:- Manage expense reports for multiple members of the team using Concur
- Coordinate and manage travel reservations and arrangements using Concur
- Daily data entry into multiple Excel and Word files as well as proprietary database (Denali)
- Open, review, and distribute all Incoming Mail for the team
- Filing / Scanning /Archiving documents physically and electronically
- Assist in the development and maintenance of client contracts; requires acute attention to detail and comfort with legal documents
- Take incoming calls for the team and appropriately forward to the Investment Bankers
- Uploading documents into the sales transaction records using the firm’s processes and proprietary software (Denali)
- Maintenance of team’s database for transactions undertaken and completed
- Coordinate and review of regulatory and internal filings with respect to completed transactions
- Maintain office supplies for team
- Assist the Investment Bankers with the development of:
- internal transaction forms
- interested parties lists and schedules of events
- bond offering documents as well as its publication and filing (requires advanced Word and Excel skills)
- Assist with publication of public notices as required
- Assist the Investment Bankers with requests for information from external parties such as clients, attorneys, rating agencies, bond insurers and other interested parties.
- Prepare closing statements for all transactions
- Research as directed by the Investment Bankers
- Other duties as assigned
- High school graduate or equivalent; Associates Degree and Paralegal experience preferred
- Five (5) or more years previous administrative assistant, executive assistant or paralegal experience
- Advanced computer skills including Excel, Outlook, Word and Power Point
- Comfortable, confident and able to perform simple mathematical calculations
- Quick learner with ability to work well in fast-paced environment
- Detailed and timely (accuracy and speed)
- Strong professional phone skills and etiquette including good communication skills, both verbal and written.
- Professional, pleasant demeanor for working with clients, business associates and the Investment Bankers
- Strong organizational skills
The above statements are intended to describe the general nature and level of work being performed by individuals in, or assigned to, the above position and are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required, and may be changed at the discretion of the Company.
At HilltopSecurities, we believe in building noble and collaborative relationships that enrich the financial future of individuals, businesses and communities. With an extensive portfolio of products, we deliver a broad range of investment banking and related financial services that help our clients achieve their definition of success. As a subsidiary of HilltopHoldings, which also encompasses PlainsCapital Bank, and PrimeLending, we have the financial strength and stability that has withstood the test of time. Our nationwide presence in 400 locations across 44 states provides our associates with extensive opportunities to grow their careers in a diverse organization that truly values relationship capital above all else.
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