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Administrative Associate Job at Yale University

Yale University New Haven, CT 06511

Job Information

  • Date Posted
    2025-08-26
  • Location
    New Haven, CT 06511
  • Job Title
    Administrative Associate
  • Gender
    Both

Administrative Associate

FASEEB
75707BR

Yale Posting Status

CLOSED TO FURTHER APPLICATIONS

University Job Title

Administrative Associate

Bargaining Unit

None - Not included in the union (Yale Union Group)

Overtime Eligible

Overtime Eligible - (Yale FLSA Group)

Time Type

Full time

Duration Type

Fixed

If Fixed Duration, Period

1 year from date of hire

If Fixed Duration, is continuation possible?

Yes

Other Fixed Duration Date

2023-08-31T00:00:00Z

Compensation Grade

Administration & Operations

Compensation Grade Profile

Associate (P4)

Wage Ranges

Click here to see our Wage Ranges

Work Location

Central Campus

Worksite Address

165 Prospect Street
New Haven, CT 06511

Work Week

Standard (M-F equal number of hours per day)

Searchable Job Family

Administration

Total # of hours to be worked:

37.5

Position Focus:

Provides administrative support that helps ensure effective execution of programs, processes and/or workflows to positively impact goals and objectives in the assigned project areas.

The STEM Program Evaluation and Research Laboratory (STEM-PERL) in the Department of Ecology and Evolutionary Biology at Yale University seeks an Administrative Associate to join our research team. Reporting to the Director and Associate Director of STEM-PERL, the Administrative Associate will contribute to the support of several grants from the National Science Foundation (NSF) and the Howard Hughes Medical Institute (HHMI). The grants fund three project types: program evaluation, theory-based educational research, as well as applied research which all seek to improve student performance, persistence, and inclusion in the sciences. The Administrative Associate will collaborate with STEM-PERL team members and faculty to help facilitate communication and research within our current grant-funded projects.
The Administrative Associate will contribute to the management of grant-funded research at various stages of completion in addition to executing tasks that progress project research goals. These tasks include creating and distributing surveys on software like Qualtrics, conducting literature reviews, facilitating meetings, and executing research activities. The Administrative Associate will be responsible for coordinating research projects involving evaluation of college STEM programs, implementing evidence-based teaching practices, discovery-based education, and researching the concept of trust in college STEM classrooms. The Administrative Associate will contribute to lab communications, research execution, and data management for these grants.

Essential Duties

1. Administers a department program, processes and/or workflows. Aligns with department mission and goals. 2. Works closely with department leadership and colleagues to help ensure success. Develops activities, monitors effectiveness, and identifies potential areas of improvement or change. 3. Manages administration including use of resources. 4. Conducts outreach and communications as needed. 5. Performs other duties as assigned.

Required Education and Experience

Bachelor's degree and one year of related experience or an equivalent combination of education and experience.

Required Skill/Ability 1:

Demonstrated ability to collaborate as a member of a team.

Required Skill/Ability 2:

Ability to execute research project protocols including literature reviews and survey distribution.

Required Skill/Ability 3:

Working knowledge of the education literature and capacity to expand knowledge.

Required Skill/Ability 4:

Ability to coordinate meetings and communications to collaborators and stakeholders.

Required Skill/Ability 5:

Ability to contribute to conversations on educational theory and practice.

Preferred Education, Experience and Skills:

Experience in educational psychology (or an equivalent), college STEM education, social science research, and/or communication. Knowledge of Qualtrics, Google Scholar, Google Suite, web programming, and peer-reviewed publication preferred. Work experience as an undergraduate in education and/or academic research.

Drug Screen

No

Health Screening

No

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

COVID-19 Vaccine Requirement

Thank you for your interest in employment at Yale University. Please also note that the university has a COVID-19 vaccination and booster requirement for all students, staff & faculty which is described in the COVID-19 Vaccine Program. As you search our open positions, you will see that all postings list their on-site addresses which gives more detail on the on-campus work location of the role.

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

EEO Statement:

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).



W.L. Harkness Hall, 3rd Floor, Room 303
100 Wall Street, New Haven CT 06511
203-432-0849
equity@yale.edu

Note

Yale University is a tobacco-free campus



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