Provides Administrative Support to the Empathy and Cultural Humility Training Initiative of the Center for Child Well-Being at the School of Social Work at Arizona State University. The person in the Administrative Assistant position will be expected to provide administrative support to the Program Coordinator, Principal Investigator, Training Developers and Trainers.

• Executes a variety of office administrative and/or secretarial support activities for supervisor such as composing replies to correspondence on own initiative, interpreting and explaining established policies and procedures in response to inquiries from a variety of sources, summarizing reports and information to facilitate review by supervisor, and investigating, evaluating and resolving problems within scope of position.
• Provides office operations support such as receiving and screening telephone calls and visitors, scheduling meetings, conferences, seminars, and special events, maintaining supervisor's calendar, maintaining record-keeping systems, opening and reviewing incoming mail, and responding to inquiries.
• Maintains and updates databases and spreadsheets; conducts database queries using Advantage, Data Warehouse, HRMS (e.g., PeopleSoft), SIS, Benefactor or other software programs; prepares special and recurring reports containing specialized or sensitive information following supervisor's general direction.
• Prepares or directs preparation of minutes, notices, manuals, agendas and correspondence with all supporting documentation, requiring application of specialized knowledge of the assigned function.
• Monitors and updates inventory, time, budget, payroll, and account records for unit or department; monitors expenditures and performs simple analysis on accounts; authorizes and/or approves payments within established department/unit guidelines.
• Plans and arranges conferences, meetings and/or special events under general instructions from supervisor; communicates arrangements to appropriate individuals.
• Arranges necessary travel reservations and itineraries; anticipates and prepares background materials needed.
• Implements new policies, procedures and practices impacted by decisions made by supervisor at meetings and/or conferences.
• May supervise or coordinate the activities of subordinates.
• Assists the department or unit with academic support functions such as scheduling classes and/or classrooms, updating and maintaining student registration databases, preparing and distributing faculty correspondence, and preparing for annual faculty evaluations, promotions and tenure reviews.

Four (4) years secretarial/administrative experience; OR, Certificate in Secretarial Science AND three (3) years of secretarial/administrative experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

• Demonstrated knowledge of standard office policies and procedures.
• Experience in developing and maintaining effective working relationships.
• Experience in composition, grammar, spelling and punctuation.
• Experience in typing/word processing and use of personal computer/software

• Demonstrated knowledge of ASU systems including Kenexa Brassring, Peoplesoft, Concur Travel and Workday.
• Experience with Foundation/Gift accounts.
• Experience with Volunteer Management/Supervision.
• Experience with Administrative support.
• Demonstrated knowledge of confidential record-keeping protocols.
• Evidence of pursuing or maintaining a degree in accounting, and/or nonprofit management.
• Experience in nonprofit administration with exposure to long-term project planning, finance and budgets.
• Experience working on federal grant projects.
• Experience working on academic conferences and events.
• Experience in a social service environment.
• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse, required to stand for varying lengths of time and walk moderate distances to perform work.
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds.
• Regular activities require ability to quickly change priorities, which may include and/or subject to resolution of conflicts.
• Ability to clearly communicate to perform essential functions.

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

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In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

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Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.