The Administrative Coordinator (AC) assists the College of Graduate & Continuing Studies (CGCS) with the day-to-day operations related to the School of Nursing's (SON's) online Nursing programs delivered by the CGCS.

Hybrid schedule may be authorized.

Salary: $20.00/per hour or more, depending on experience.

Essential Functions

• Processes invoices from preceptors.
• Processes reimbursement for faculty nursing licensure.
• Tracks and archives faculty licenses.
• Assists the Associate Program Director - Online Nursing Programs (APD-ONP) in maintaining faculty database to ensure regulatory compliance is met.
• Orders faculty desk copies of textbooks.
• Assists the ADP-ONP with faculty onboarding.
• Creates faculty teaching contracts (using approved CGCS processes and systems).
• Assists the ADP-ONP in ensuring classroom readiness.
• Assigns faculty to students based on geographic residence (state licensure requirements) using faculty database.
• Sets up meetings; keeps minutes as required for accreditation.
• Prepares agendas and collect materials for meetings.
• Runs various reports for staff and faculty.
• Coordinates with CGCS staff for shared expense allocation related to the program.
• Assists with annual review of online Student Handbooks.

Other Functions

• Maintains confidentiality of sensitive or private information.
• Communicates with employees, students, and others in a respectful and clear manner.
• Serves on University committees, councils, workgroups, or other designated bodies as assigned.
• Achieves, maintains proficiency in and utilize computers, telephones, and other job-related equipment, including related systems and software.
• Speaks, reads, and writes in English.
• Communicates by telephone, email, letter, in person, or other means or device.
• Performs other tasks as assigned by supervisor.

• Some college required; Bachelor's Degree preferred
• 2 years in an office setting, preferably in higher education
• Knowledge of Microsoft Office suite (Word, Excel, Outlook, SharePoint, Teams)
• Knowledge of database functions
• Experience in customer service
• Able to sit, squat, reach, push, pull, and manipulate related equipment; lift 15 pounds; travel outdoors to various parts of the campus

Environmental Conditions

• Indoor work at a computer workstation.
• Low level of exposure to noise, dust, fumes, vibrations, and temperature changes.

Norwich University is an Equal Opportunity Employer and is committed to providing a positive education and work environment that recognizes and respects the dignity of all students, faculty and staff. Reasonable accommodations will be made for the known disability of an otherwise qualified applicant. Please contact the Office of Human Resources at nuhr@norwich.edu for assistance.

All candidates must be legally authorized to work in the United States without requiring immigration sponsorship, including but not limited to non-immigrant visas such as H1B, STEM, or F1, now or in the future. A post offer, pre-employment background check will be required of the successful candidate.