JOB INFORMATION

Non-exempt; full-time; 40 hours per week; Monday – Friday; 7:30 a.m. – 4:30 p.m. full-benefits

NOTE: Employees who work between the hours of 4:00 p.m. – 6:30 a.m. may be eligible for an additional 5% shift differential pay. Details regarding eligibility for shift differential pay will be shared at the time of interview.

This technical administrative position is responsible for the coordination of personnel functions within the Frederick County Division of Parks and Recreation. This position will serve as a liaison to County Human Resources, Risk Management, Payroll, and Procurement departments. This position performs and coordinates duties in the areas of recruitment, selection & OnBoarding, disciplinary action, leave requests, timesheet entry inquiries and the purchasing of parks and recreation equipment/materials, etc. Supervision is received from the Administrative Support Supervisor.

Frederick County Government recognizes the principles of diversity and inclusion, and strives to ensure equal opportunities for its workforce, applicants and community members. If you are a person who wants to make a difference, give back to your community, and be a voice for change, apply to Frederick County Government today.

TOTAL COMPENSATION PACKAGE:
Frederick County offers an extensive compensation package to reflect how much we value our employees. The following is what you can expect in your first year as a full time benefited Frederick County Government employee.

• 11 days of Vacation leave with increase after 2 years of employment
• 15 days of Sick leave with unlimited annual carryover
• 11 paid scheduled holidays, plus 2 additional floating holidays
• Day 1 coverage of comprehensive Medical Insurance Plan option to include generous County HSA contribution (if enrolled in the high-deductible plan). This is part of a full range of benefits including Dental, Vision, and Flexible Spending
• 100% County paid 2x annual salary Group Term Life Insurance benefit
• Work/Life balance programs include: Employee Assistance Program and Employee Wellness Program
• Generous Tuition Reimbursement Program
• County and Employee funded Defined Benefit Pension Plan
  • Vesting after 10 years of service
  • Additional service credit for eligible previous public service, military service, etc.
• Other employee paid benefits such as Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, etc.

For more information, visit our benefits page on the Frederick County Government job opportunities webpage .

ESSENTIAL DUTIES AND JOB RESPONSIBILITIES

• Oversee and coordinate FCPR personnel functions with the Division of Human Resources
• In conjunction with Human Resources, coordinate the recruitment and selection process within the NEOGOV online hiring system, to include job description review, administration of testing, candidate notification, pre-employment drug/physical testing and background checks, new employee orientation and training, etc.
• Develop and implement summer camp and seasonal employee recruitment plans to include detailed timelines
• Monitor CPR/First Aid certifications for the Division and CDL & NON-CDL DOT Physicals for Parks Operations
• Prepare and analyze statistical summaries related to recruitment and retention
• Draft and recommend hiring policies, processes, and procedures for approval; create and/or review FCPR forms, reports as needed
• Counsel, advise and communicate with FCPR hiring managers and other employees regarding personnel and employment-related questions
• Develop, update and maintain FCPR job descriptions/class specifications by reviewing and updating job requirements and essential functions
• Liaison with Payroll to assist in resolving personnel payroll issues; process all actions for retro payments using timekeeping system; work with the Payroll office to process necessary payroll adjustments; run and review payroll reports on behalf of Director
• Review, analyze and submit HR actions to include new hires, transfers, terminations, additional work assignments, and pay rate changes, including DOT/Non-CDL DOT forms, CPS background administration for summer camp staff, Custodian background process, county building keys, county badges, purchasing cards, fuelman cards, and various others
• Collaborate with senior leadership to understand the division’s goals and strategies related to staffing, recruiting and retention
• As needed, assist and orient new hires and staff with onboarding processes
• Process transactions for department transfers, terminations, addition of new employees and adjustments to timesheets; process payroll adjustments for Division; prepare and review reports from timesheet system
• Maintain and secure all personnel files, training, background investigations, psychological, medical files and departmental memos in accordance with the Frederick County Human Resources policy and the Division of Parks and Recreation policy
• Primary personnel services liaison to County divisions including Human Resources, Risk Management, IIT, and Fleet Services
• Liaison to the marketing department for promoting recruitment and employment opportunities
• Represent Parks and Recreation by attending job fairs and external events promoting Parks and Recreation
• Provide guidance to employees and managers regarding timesheet, FMLA, worker’s compensation, EAP and other personnel related issues
• Provide notary services to division employees
• Enter and maintain personnel actions for upgrades, terminations, department transfer, work schedule change and shift differentials; maintain a master list of personnel action changes
• Serve as the Intern Coordinator for the division which includes preparing all intern project documents, completing Payroll Action Requests once hours have been completed, and compiling all documents including the final review for college
• Compose and prepare correspondence, memorandums and other written work for management approval and signature
• Verify and process fiscal transactions to include p-card purchases and other fiscal transactions in automated system
• As needed, perform various clerical duties necessary to operation (photocopy, file, prepare mailing labels, sort mail, stuff envelopes, courier to other departments, etc.)
• Perform other related work as assigned

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Any single position may not be assigned all duties listed above, nor do the examples cover all duties that may be assigned.

QUALIFICATIONS AND REQUIREMENTS

The qualifications / requirements, knowledge/skills/abilities and physical demands or working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Associate’s degree in Human Resources, Management, Business or Public Administration or related field
• Minimum 4 years administrative support work experience that must include some experience in human resources or personnel services
• Minimum 1 year work experience utilizing HRIS systems
• Current Notary for the State of Maryland or ability to become certified within 90 days of hire
• Intermediate skills in MS Office Suite
• NOTE: Additional administrative support work experience may reduce the education requirement

KNOWLEDGE / SKILLS / ABILITIES:

• Working knowledge of human resources management theory and practices
• Ability to provide oversight and direction to hiring managers, new employees, and volunteers as it relates to the recruitment and onboarding process
• Ability to effectively organize work, make independent decisions, determine priorities and complete assigned duties with minimal supervision
• Discretion and good judgment in dealing with sensitive and personal information with ability to maintain appropriate confidentiality
• Strong and effective spoken and written (English) communication skills including the ability to clearly explain policies and procedures
• Ability to establish and maintain effective working relationships with co-workers, representatives of cooperating agencies and the general public

PREFERENCE MAY BE GIVEN FOR:

• Degree in Human Resources, Communications, Marketing or related field
• Work experience supporting recruitment and/or onboarding processes

PHYSICAL REQUIREMENTS / WORKING CONDITIONS:

• While working in this position, the employee is required to frequently sit, lift up to 50 pounds, and perform repetitive motions; and occasionally reach
• While working in this position, the employee is required to constantly work indoors, and rarely work outdoors, walk on uneven ground, work in hot temperatures above 100 degree and cold temperatures below 32 degrees, work in a dirty, dusty and noisy environment and near machinery

ADDITIONAL INFORMATION / EXAMINATION PROCESS

• Available for a minimum of three mandatory Parks and Recreation events
• Available for varied evening and weekend work hours to accommodate meetings, special events, etc.
• Ability to provide own transportation to meetings, etc.
• Due to the nature of work performed by this position, and the access to secure databases, the employee will be required to undergo a fingerprint supported background investigation through the Division of Parks and Recreation.

KIND OF EXAMINATION (may include):

• An evaluation of training and experience
• One or more interviews
• A pre-employment physical examination and drug test

This description reflects management's assignment of essential duties; it does not proscribe or restrict the tasks that may be assigned

Retirement Plan:
A defined benefit retirement plan is provided for all regular County employees. Employees are automatically enrolled in either the Uniformed Plan (5 year vesting) or the Non-Uniformed Plan (10 year vesting) depending upon position classification. The majority of support for the plan is provided by the County; however, employees are required to make a mandatory pre-tax contribution towards their benefit. Retirement benefits are payable at normal, early or delayed retirement. Retirement benefits are also payable upon termination and in the event of death or disability.

Health Insurance:
County employees have a choice of two medical insurance plans, an In-Network (HMO) Plan or a High Deductible medical plan with a Health Care Savings Account, to provide coverage for medical and surgical expenses, hospital and emergency care expenses, mental health expenses and prescription drugs. The County and participants share in the cost of the health insurance with the employee having the benefit of pre tax contribution deductions. Medical insurance goes into effect on the first day of active employment.

Dental Insurance:
Employees may select coverage from one of three dental plan options, ranging from a PPO plan to a dental HMO plan. Coverage includes preventive care, fillings, crowns, bridges and dentures, and the cost of dental insurance is shared by both the County and the employee. Dental insurance goes into effect on the first day of the month that follows the eligible employee's completion of 30 days of active employment

NOTE: Employees working 75% or greater of a 35 or 40 hour position are eligible for health & dental insurance.

Flexible Spending Accounts:
The Flex Spending plan allows employees to pay health and day care expenses with pre-tax dollars. Employees may set aside part of their salary in a special account that can be used throughout the year to reimburse themselves for out-of-pocket medical expenses. The maximum contribution is $2,700 per year for Health Care Spending and $5,000 for Dependent Care Spending (work-related day care expenses). Examples of expenses that can be reimbursed for Health Care Spending include, but are not limited to: deductibles, co-payments, dental fees, chiropractors' services, and eyeglasses / contact lenses.

Life Insurance:
Employees are insured for 2 times their annual salary in case of death plus 2 times their annual salary for accidental death. Employees do not contribute to the premiums for this coverage. A Voluntary Life Insurance Program is offered to regular County employees. The plan allows employees to purchase individually owned term life insurance for themselves, spouses and dependents.

Savings Plan - Deferred Compensation:
The County offers a Section 457 Plan. Deferred compensation plans allow participants to save for retirement in either a pre tax or post tax (Roth) investment account. Contributions are invested at the employee's direction into one or more of the variety of investment options offered by the plan. Changes may be made to the contribution levels, investment options, etc. at any time.

Educational Reimbursement Program:
County employees who have successfully passed their probationary period may take up to two job-related courses per semester at any accredited educational institution. The benefit also covers the costs of job-related non-credit courses. If the employee receives a grade of at least a C, or successfully passes a non-credit course, the County reimburses the employee 75% of the costs of tuition, fees and books. If an employee doesn't remain employed with Frederick County Government for two years after a class is taken, the benefit needs to be reimbursed to FCG.

Employee Assistance Program:
This confidential assessment, referral and counseling service is available at no cost to all employees who may need help with a personal or job-related problem.

Leave
Annual Leave – Employees are eligible to use Annual Leave after their 6 month probationary period. Annual Leave accrues as follows: Years of service days per year
0 – 2 years 11 days
2 – 10 years 17 days
10 + years 24 days

Sick Leave - Employees will earn sick leave at a rate of 15 days per calendar year.

Sick Leave may also be used for illness of an employee's child, dependent, spouse, parent or parent-in-law. There is no limit on the amount of sick leave accumulated. Unused Sick Leave may be used for additional credit in the pension plan at the time of retirement.

NOTE: Regular benefited part-time employees earn annual and sick leave on a pro-rated basis based on their actual number of hours worked biweekly up to their assigned number of regularly scheduled work hours.

Other available types of leave include, but are not limited to, Family Medical Leave, Bereavement, Jury, Military.

Holidays:
The County observes 10 holidays every year and 11 are observed on years of General Elections.