The Administrative Specialist II provides complex clerical and administrative support; develops and maintains effective and efficient operations for the division; and provides exceptional customer service to citizens and staff by providing information, answering questions, or directing them to the appropriate resources. Maintains required degree of confidentiality on all projects, documents, reports and events. Works under general supervision.

Hiring Range for this position is $19.1140 - $23.8925/ hourly; $39,757.18 - $49,696.47/ annually.

• Shares responsibility with administrative support staff with answering telephone calls and assisting internal and external customers, mail functions/cross training and backup responsibilities
• Performs a wide variety of customer service; explains department policies and procedures, refers questions to appropriate departments and ascertains the specifics of feedback in order to maintain effective communication and reliable information
• Composes, compiles and edits a variety of correspondence, forms, reports, and other material, maintains and retrieves database information; ensures accuracy and integrity of data
• Assists in procurement of department materials and supplies; researches vendors, maintains office supply inventory and provides cost effective judgment on expenditures within scope of responsibility
• Follows City's Accounts Payable processes, prepares and/or tracks fiscal records, and may process/reconcile payments within established deadlines
• Adheres to the City's file and retention policy and schedule
• Maintains calendars/schedules meetings which may include room setup and coordinating meals
• All employees must model and demonstrate the City Values at all times to include: Integrity, Collaboration, Innovation, Respect and Excellence.

• Maintaining Department Master Schedule, coordinate Shift Bid processes, forms management, Department payroll, State and Federal forfeiture processes,
• Maintain State required training records,
• Coordinate training and travel
• Act as the liaison with taskforces and other law enforcement agencies/entities
• Grant tracking and maintenance
• Tracks and coordinates Department subpoenas
• Familiar with and ability to function in a NIMS/ICS critical incident environment

• Driving: May need, or have ability, to drive a city or personal vehicle in the normal course of business
• Office Equipment: Daily use of computer, keyboard, copier, scanner, printer, calculator, phone (desk and cell). Daily use of software programs including Microsoft Office Suite, Outlook, Word, Excel.
• Other Equipment: Hand truck, cart and recycle bins.
• Physical Activities: Sits for long periods of time; light physical activity that may include walking, standing, stooping, bending, reaching, lifting and carrying
• Lifting: Frequently lifts, carries, and exerts up to 25 pounds
• Vision and Hearing: Must have visual acuity to see and read paper and electronic documents. Must be able to answer telephones, communicate conversation and respond to verbal inquires.
• Exposure to Environmental Conditions: Position generally works in an office setting with overhead lighting and long periods of screen time.
• Schedule: Position generally scheduled Monday - Friday. May require attendance at evening meetings, council sessions or after-hour events. May require attendance at off-site meetings.
• Additional Working Conditions: None

Please review a copy of our benefit guide here.

PAID TIME-OFF BENEFITS:

• Holidays: There are 11 paid holidays each year.
• General Leave: Leave banks are granted to employees after six months of full-time employment. General Leave may be used for vacations, personal business, illness, or other reasons as requested by the employee and approved by his/her supervisor.
• Other Paid Time Off Jury Duty, Injury Leave, and Military leave are also available to employees.

• Employee Assistance Program (EAP): We provide a confidential Employee Assistance Program to help support you and your family on any issue of concern. Eight private counseling sessions are available on a range of needs including, but not limited to marital issues, parenting concerns, grief counseling, supervisor issues, and drug and alcohol abuse.
• Tuition Reimbursement: The City provides a tuition reimbursement program that reimburses qualified educational expenses.
• Eligibility for Pay Increases: Employees are eligible for a pay increase during their annual appraisal following a successful evaluation. Pay increases do not come at the time of the six-month introductory evaluation.
• Employee Home Ownership Program: To encourage employees to reside within the City limits of Commerce City, we may provide a secured loan for the down payment and/or closing cost assistance on a home in Commerce City. The employee must meet all City criteria as well as first mortgage underwriting criteria.
• Personal Computer Employee Purchase Program: To encourage the development of employee computer skills, the City offers an interest-free loan to you for the purchase of computer hardware (including a Desktop or Laptop) and software. The employee must have successfully completed their 6-month Introductory Period for eligibility.
• Recreation Center Membership: Employees and family members are eligible for a membership to the Commerce City Recreation Center for $5.00 per person per year.
• Golf Course Green Fees: Employees can play the City's award-winning Buffalo Run Golf Course at a rate of $9.00 for 9-holes or $18.00 for 18-holes. Employees can also purchase golf merchandise at discounted prices.