Assistant Administrative Officer Job at Rhode Island College
In the School of Business (SoB) Dean’s office, the Assistant Administrative Officer (AAO) will assist the Dean by overseeing daily routine tasks, as assigned. The primary function of the AAO will be to provide coverage in the front office and field all inquiries directed towards the Dean’s office. The AAO will manage the Dean’s calendar and appointments as well as process any confidential materials requested in an efficient and timely manner. In addition, the AAO should be familiar with the programs offered by the SoB with ability to provide detailed information to students, prospective students on any and all programs, majors, and events happening within the school . The AAO will handle all reimbursements, purchases and other financial processes as requested by the Dean, in addition to requests within the school for repairs, updates and upgrades. The AAO will communicate with vendors, community partners and other departments on and off campus. The AAO will serve as a supervisor to any other support staff within the office and will assist faculty with any issues they may encounter. The AAO will navigate the school’s current Peoplesoft system and perform functions such as course overrides, enrollments, queries, load forms and interdepartmental budgeting as well as any other operational duties requested of them.
Reports To Interim Dean, School of Business Illustrative Examples of Work Performed
To assist the head of a department, agency or division by relieving such superior of routine and reoccurring administrative duties and responsibilities that are directly related to the primary function of the agency and purpose of the work of said superior.
To plan, organize and supervise the clerical and office activities of a department, agency, division or large engineering program; to coordinate the flow of clerical and office work among the several sections in such department, agency, division or engineering program.
To gather information required for use as a basis for important administrative decisions.
To make administrative studies, analyses and recommendations of proposed change in policies, programs and procedures.
To represent the head of a department, agency, division, or large engineering program in meetings with representatives of the public, other departments or agencies.
To relieve a superior of administrative detail relating to the functions and activities of the organization including the contacting of officials and personnel for the purpose of obtaining information and recommendations relating to specific problems, activities or policies.
To handle important and routine correspondence.
To assist in the preparation of the annual budget and to supervise its execution.
To supervise and participate in the processing and maintenance of financial, personnel or other important records.
As required, to be responsible for the safekeeping of bonds or other securities deposited with the department, agency, division or large engineering program.
To requisition office supplies and equipment.
To do related work as required.
Education
Such as may have been gained through: graduation from a college of recognized standing with specialization in business or public administration; or
Experience
Such as may have been gained through: employment involving supervision of the work of a large office staff engaged in performing varied routine and difficult clerical tasks and involving some experience in making studies and analyses of office methods and procedures.
Or Combination of Education and Experience
Or, any combination of education and experience that shall be substantially equivalent to the above education and experience.
Or Combination of Education and Experience Additional Required Qualifications Knowledges Skills and Capacities
A working knowledge of the principles and practices of office management; a working knowledge of, and the ability to carry out, requisitioning, disbursing and budgeting control functions; a familiarity with the principles and practices of public administration; the ability to plan, organize and supervise the work of subordinates engaged in performing fiscal and clerical duties for the head of a department, agency or division; the ability to make administrative studies and analyses and to make recommendations based thereon; the ability to interpret and apply rules and regulations; the ability to handle important correspondence concerning policies and procedures; the ability to handle important but routine personal contacts; and related capacities and abilities.
Preferred Qualifications
Experience in higher education
Experience with Microsoft Excel and Office Suite
Number of Employees Supervised 1-4
Experience with Microsoft Excel and Office Suite
Please Note :
bankofmontserrat.ms is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, bankofmontserrat.ms provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.