Assistant Director of Admissions Job at Philadelphia College of Osteopathic Medicine
Philadelphia College of Osteopathic Medicine Philadelphia, PA 19131
At PCOM, we espouse to grow a culturally competent workforce to advance healthcare that touches the lives of underserved communities. Diversity and inclusion is the core component of our institutional identity and a key pillar of PCOM’s strategic vision. Philadelphia College of Osteopathic Medicine affirms that diversity and inclusion are crucial to the intellectual vitality of the campus community. It is through freedom of exchange over different ideas and viewpoints in supportive environments that our graduates develop the critical thinking and citizenship skills that will benefit them throughout their lives.
Since 1899, PCOM has trained highly competent, caring physicians, health practitioners, and behavioral scientists who practice a “whole person” approach to care - treating people, not just symptoms. As the field of medicine has changed, we've changed with it - adapting our program offerings to better meet the needs of healthcare providers and the communities they serve. At the main campus in Philadelphia, Pennsylvania (PCOM), the branch campus in Suwanee, Georgia (PCOM Georgia), and our newest location in Moultrie, Georgia (PCOM South Georgia), PCOM students learn to approach problem-solving in a more professional, more team-oriented manner, which prepares them to work successfully in integrated healthcare settings with other health professionals. At Philadelphia College of Osteopathic Medicine you will be part of a caring, professional, and committed community focused on making the PCOM experience the best possible for our students.
We are currently seeking to fill our Assistant Director of Admissions position at the Philadelphia campus with a highly qualified and passionate individual.
SUMMARY: The Assistant Director of Admissions serves as a primary facilitator of select program Faculty Committees on Admissions and provides admissions/recruitment support for other academic programs as assigned. Planted with the Recruitment team vertical, this individual participates in the development of recruitment and enrollment strategies for the DO and Graduate Programs, primarily in service to the Philadelphia campus.
- Note that the Office of Admissions is currently operating in a partially remote capacity due to the Covid-19 health crisis. Additionally, all work-related travel is limited, unless expressly approved by campus leadership. This includes all travel via airplane, train, or other modes of transportation. We are monitoring the situation daily, following national and local guidance; furthermore, we urge all students, staff and faculty to abide by all local, state and national public health directives.
- Along with Admissions Leadership, consults with faculty committees on admissions in the development of an annual student recruitment plan/schedule and strategies.
- Implements the approved student recruitment plan for the assigned campus and/or programs and works closely with all admissions staff regarding admissions functions and processes requiring coordination between campuses.
- Responsible for the coordination of the application process for the programs on the Philadelphia campus and provides admissions process support for all academic programs as assigned.
- Represents the institution and all of its programs at graduate and professional school fairs, private fairs, open houses, information sessions, online webinars, chats, and networking events either alone or with faculty and/or program chairs. Meets with prehealth advisors and speaks to prehealth groups at undergraduate/graduate institutions.
- Organizes, develops and tracks virtual, on-campus and off-campus recruitment activities for select academic programs on the Philadelphia Campus.
- Coordinates and manages interview processes on designated campus, including determination of interview dates, scheduling of faculty/staff interviewers, arranges for appropriate meals for the event, greets applicants on interview day, interviews and implements post interview survey/reports results.
- Assists in the mentoring of Student Ambassadors.
- Coordinates selection process and training of Student Members for select Faculty Committees on Admissions.
- Trains and orients new Faculty Committee on Admissions Members.
- Develops relationships and communication with all graduate program directors and supports them in their admissions decision making processes.
- Develops both electronic and written correspondence to prospects, applicants, admits, and confirmed applicants through email, the CRM platform and other communication channels.
- Reviews, analyzes, and rates applications of students applying for admission.
- Sets and achieves goals for performance evaluation and appropriate mentoring.
- Counsels prospective students and applicants regarding admissions/applications processes via phone/video conference/in-person.
- Communicates with admits by maintaining contact via email and invitations to campus events to assist with accepted student yield.
- Serves on cross-campus teams as assigned: Pathway, Transition and/or Retention.
- Maintains accurate applicant record data by campus/program applicant pool (all stages of admissions funnel).
- Maintains membership in and attends professional association meetings, including all national and regional pre-health professions advisor associations.
- Maintains confidential records and information.
- Maintains knowledge/robust utilization of multiple admissions technologies including but not limited to BANNER, Google Docs/Drive, Slate CRM Software, etc.
- Participates in on-going training and testing initiatives.
- Collaborates in cross-campus projects as assigned. Performs all related duties as assigned by Supervisor and the Chief Admissions Officer.
The PCOM Admissions team seeks members who exemplify the following durable skillsets: creativity, persuasion, collaboration, adaptability, and emotional intelligence.
Core competencies sought:
- comfort with phone and online communication, strong written and verbal communication skills and customer service orientation
- willingness to engage with and work collaboratively with team members across all 3 PCOM locations
- self-motivated, active listener and with a high level of positivity and professionalism
- high level organizational skills and attention to detail
- adaptability and interest in engaging with evolving technologies
- comfort working with diverse communities and interacting with a variety of constituencies, including staff, applicants, inquiries, students, alumni, volunteers, guests, etc.
POSITION REQUIREMENTS:
Education
The minimum level of formal education required for this position is a bachelor’s degree. Master’s degree preferred.
Experience
The admissions team has a preference for candidates who have admissions and recruiting experience working in private non-profit and/or public professional schools. A minimum of five years of experience in admissions and recruitment is valued and preferred.
Certifications, Licenses, Registrations (if applicable)
Valid driver’s license and good driving record with no restrictions
Board certification/eligibility is not required
Physical Demands
Occasionally lifts supplies and equipment
Manual dexterity and mobility
Ability to travel for attendance as outlined in above responsibilities during the week/weekend; Some evening work is occasionally required
Supervisory Responsibility
Works closely with student ambassadors on respective campus
PCOM is an equal opportunity employer and all qualified applicants will receive consideration. We adhere to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
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