The Assistant Project Manager assists the Project Manager and the project team with the execution of a project and helps manage all subcontractors, vendors, and professionals towards successful completion relative to budget and schedule goals.

Duties and Responsibilities

• Contract Documents:
  • Tracking & distribution (Procore software)
  • Tracking & distribution of Sketches and RFI’s (Procore software)
  • Ensure field office has most up-to date drawings, specifications, sketches and RFI’s
• Misc. take-offs:
  • Assist with various take-offs, doors, windows, flooring, etc. (On Screen Take-off software)
• Scope of Work:
  • Develop scope list for trade contracts
  • Assist in writing scopes of work
• Bids & Proposals
  • Receive & log
  • Assist with bid comparison sheets
• Submittals (product data, samples, shop drawings, etc.):
  • Prepare list of required project specific submittals.
  • Solicit packages from subcontractors, receive and log (Procore)
  • Review for basic compliance, compare with project drawings, specifications, sketches, RFI’s and scope of work, before submitting to design team.
  • Submit to design team , track (Procore)and follow-up for prompt return
  • Review returned packages, log (Procore), return to subcontractor & forward a copy to field office.
  • Distribute approved submittals to the appropriate contractors required to coordinate with.
• MEP Coordination
  • Log & track drawings & files
  • Schedule & attend coordination meetings
• RFI’s and Sketches (Procore):
  • Receive & log
  • Research construction documents, prepare draft RFI for submission to consultant
  • Submit, track and follow-up
  • Review response, log, return to subcontractor & forward a copy to field office
  • Mark-up master contract drawing(s) & specifications (office hard copy)
• Requisitions, Change Orders & Purchase Orders
  • Solicit & track payment applications from subcontractors
  • Prepare requisition for review by bank.
  • Log and track subcontractor’s request for change orders
  • Log and track change orders to Owner
  • Log and track purchase orders
  • Log and track waivers including 2nd tier.
  • Cost coding of invoices
• Project Schedule:
  • Update project schedule (monthly)
  • Update key milestones.
  • Track items required to meet key milestones.
  • Log and track long lead times
  • Track material release, shipment and coordinate deliveries to site with supers
• Meeting minutes:
  • Weekly in-house (Procore)
  • Owner/Architect meeting (Procore)
• Safety
  • Assist with compliance with Monadnock Safety program. See Chapter 2 Section A.c of the Monadnock Safety Manual for Project Managers’ Responsibilities.
  • Know the companies policies and procedures contained in the Monadnock safety Manual
• Quality Control
  • Assist with creating QC checklist such pre sheetrock, façade, MEP, finishes etc. for use by the supers
  • Mock ups. Façade, Apartment, etc. Create material log, track for deliveries.
• Testing & Special Inspections
  • Receive & log reports
  • Track & NCR (Non-compliance Report) follow-up.
• Special Certifications
  • Coordinate, log and track documents required for compliance with
  • NYSERDA Multifamily Performance Program
  • Enterprise Green Communities Certification Program
  • Assist in M/WBE tracking
• Insurance
  • Review weekly insurance log with field to ensure all sub contractors are properly enrolled in CCIP or have the required insurances if outside of CCIP.
• Department of Buildings and Certificate of Occupancy
  • Coordinate and track log of requirements for TCO and CO.
• Project Close out and documentation
  • Track punch list and handover to owner.
  • Gather O&M’s and As built and review to ensure they are accurate.
  • Utility transfer to owner.

Requirements

• Minimum Bachelors Degree with an Engineering or Construction Management focus
• 3-5 years relevant experience. Experience working on NYC multifamily projects a plus.
• Salary range: $100,000 - $140,000. The salary range provided reflects a base salary range only and not total compensation. The offered salary will be based on an individual's qualifications and prior work experience.

Benefits

• Comprehensive health coverage starting on day one
• 401k and company match starting on day one
• Generous PTO plan!
• Tuition reimbursement plan
• Employer paid life insurance policy
• Pre-tax FSA and dependent care plans
• Short and Long Term Disability
• Parental Leave