Who We Are:

ICMA is at the core of creating better communities. Serving more than 13,000 members globally, we are the world's leading association of professional city and county managers and other employees who serve local governments.

At ICMA, we take the concept of local government leadership and management further into the future. Through our mission and passion to advance professional local government, we help communities deliver innovative services, empower resident engagement, enable economic development, strengthen leadership, uphold ethics, and provide forward-thinking management.

We ensure a diverse and inclusive workplace by welcoming people of different backgrounds, experiences, abilities, and perspectives and by learning from each other, individually and collectively.

A Great Opportunity:

Do you have prior experience working in a project management role? Does mission-driven work and making an impact on others excite you? If the answer is yes, we have an excellent opportunity waiting for you!

The National Brownfields Training Conference is the largest national forum for bringing stakeholders together to seek out solutions, strategies, training, and redevelopment options for transforming these properties back into productive uses. ICMA has been the lead non-federal co-sponsor of this event since 2003, and the exclusive co-sponsor since 2019. ICMA develops the educational program of the National Brownfields Conference, incorporating an inclusive process that includes continuous engagement with EPA, a local planning committee, and brownfields subject matter experts from around the country. In addition to designing the content, ICMA implements all aspects of the Brownfields Conference, including managing and contracting the venue for the conference, audio-visual and decorating services, security, food, sponsorships, speakers, and more.

We are currently seeking an Assistant Project Manager to support the planning efforts of the National Brownfields Conference. This position provides critical administrative, programmatic, and operational assistance in support of project management on the program. The APM may exercise some leadership in the management and implementation of the project.

The APM reports to the Project Manager and/or Senior Project Manager. This position does not have supervisory authority.

What You'll Do:

General Project Management

• Coordinate administrative, contractual, and financial aspects of the project, ensuring that deliverables are met on-time and on-budget.
• Assist with recruiting, hiring, and briefing of consultants/STTAs.

Financial Management and Contract Compliance

• Track and analyze project's finances: obligations, projections, and expenditures.
• Assist other project staff with the preparation of budgets.
• Review and process monthly field reports (if relevant) and prepare monthly program updates and quarterly financial reports.
• Review and reconcile expense reports and consultant/staff travel expense reports and prepare purchase orders and reimbursement requests, consulting agreements, scopes of work and other contract and procurement documents.
• Coordinate with staff on administrative issues (travel, payments, reports, staffing, shipping, event planning, etc.).

Communications/Representation

• May manage project communications, including the development of blog posts, newsletters, and other content.
• May represent ICMA at workshops and conferences. May represent ICMA when appropriate partners and clients.

Business and Proposal Development

• Participate in business development and proposal efforts, which includes conducting research, recruiting staff, collecting cost information, developing the cost proposal, editing/formatting resumes, drafting required proposal sections.

What You Need To Be Successful In This Role:

• Bachelor's Degree in International Development, International Relations/Affairs, Public Administration, Planning, Business, Economics, or related discipline.

• One (1) to three (3) years applicable experience (may include internships and/or volunteer work).

Knowledge, Skills and Abilities (KSAs)

• Working knowledge and skills in budgeting, financial management, and office administration.
• Proficiency in creating and managing Excel spreadsheets.
• Ability to work independently on multiple tasks and deadlines and propose solutions to problems and challenges.
• Exceptional organizational, follow through, and time management skills.
• Strong attention to detail.
• Ability to communicate effectively orally and in writing.
• Ability to juggle multiple tasks and priorities.
• Knowledge of and interest in technical area/region.
• Proficient with Microsoft Office Suite, Adobe Acrobat and virtual communication platforms.
• Fluency in a second language is a plus.

Physical Requirements/Work Environment

The work environment and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work is typically performed in a home office environment free from hazards or unpleasant environmental conditions
• Work may require domestic travel up to 10% of time.
• Work may involve occasional exposure to unpleasant environmental conditions and/or hazards. Occasionally requires work to be performed outside with exposure to temperature and climate extremes.

What We Can Offer You:

• Remote work environment
• A collegial working environment where teamwork and individual contributions are valued
• A competitive salary
• A comprehensive benefits package that includes employer sponsored health, dental, life, disability, and employee assistance benefits
• Paid time off to include vacation, sick leave, holidays, and floating days
• Generous retirement plan
• Opportunities for ongoing professional development

This position is based out of ICMA's headquarters, located in Washington, D.C. Currently, all ICMA staff are working remotely. The selected individual must be able to work the core business hours from 8:30 am to 5:00 pm EST. Our office will remain operational and accessible for staff to use on a voluntary basis, subject to local COVID-19 guidelines.

The selected candidate must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

As a federal government contractor subject to Executive Order 14042, ICMA requires its Colleagues to be fully vaccinated against COVID-19, unless they are approved for a reasonable accommodation based on a disability (including a medical condition) or sincerely-held religious belief that prevents them from being vaccinated. Colleagues must provide proof of full vaccination prior to their start date or obtain a legally-required accommodation from the vaccination requirement.

EEO Statement:

At ICMA, we strive to promote and sustain a culture of diversity, inclusion and belonging every day. ICMA is an equal opportunity and affirmative action employer. We do not discriminate in recruiting, hiring or promotion, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, religion, sex/gender, sexual orientation, gender identity or expression, age, disability, protected veteran status, or on any other basis or characteristic prohibited by applicable federal, state, or local law. We proudly support and encourage people with military experience (active, veterans, reservists and National Guard) as well as military spouses to apply for ICMA job opportunities.