The Assistant Registrar is responsible for providing leadership and support to the operation of the School of Law Registrar’s Office. The Assistant Registrar counsels and advises students, ensures that all graduation requirements have been met, provides certification to the Pennsylvania Bar (as well as other states) for graduates and alumni, certifies Veteran students for tuition benefits, assists with coordinating the final exam process and continuously seeks and establishes procedures for improved office efficiency. The Assistant Registrar maintains the School of Law Registrar’s Office webpages and conducts system testing when system upgrades are completed. The Assistant Registrar also serves as the primary leadership role for the office in the School of Law Registrar’s absence.

As a condition of employment, Duquesne University requires all new employees —full-time and part-time, including adjunct faculty—to get a COVID-19 vaccine and provide proof of their vaccination upon commencement of employment.

New employees requesting a religious or documented medical exemption from the vaccine must complete and submit a Duquesne University exemption request form for review and approval. To receive the appropriate exemption request form, contact hrservices@duq.edu. Employees with approved exemptions will be required to be tested on a regular basis.

Duties and Responsibilities

Counsels and advises law students. Assists with course selection and registration. Resolves registration and scheduling issues. Reviews student records to ensure accuracy and updates student academic records. Responsible for record review and determination of student degree completion. Notifies students of graduation clearance or deficiencies. Ensures adherence to FERPA.

Assists with creating policies and procedures regarding final exam administration and execution. Assists with the creation of all final exam schedules and ensures student anonymity is protected during the exam process.

Works with the Associate Dean to develop course offerings for each semester. Oversees and manages classroom assignment and scheduling and is responsible for accurate space utilization.

Acts as a certifying official for the School of Law - enrollment verifications, graduation verifications, veteran tuition verifications.

Content manager for the School of Law Registrar’s Office webpages. Ensures all information published online is accurate and up-to-date.

Assists with data collection for ABA and US News reporting.

Conducts system testing for patches/fixes and upgrades within Banner and other Duquesne systems.

Requirements

Minimum Requirements

Bachelor's degree is required.

This position requires knowledge of all Microsoft Office applications as well as effective customer service, problem solving, teamwork, planning and organizational skills.

Ability to think strategically and work in a diverse environment both independently and as part of a team.

Ability to maintain a high energy level with an enthusiastic, positive approach creating an excellent rapport with prospective students and their parents, team members and other departments within the University community.

Professional demeanor with the ability to deal with people in a courteous and tactful fashion regardless of circumstances.

Commitment to the University’s values of diversity, equity and inclusion, and recognition of the importance of treating each individual with dignity and respect consistent with the University’s Mission. Demonstrated experience with, and understanding of, the broad diversity of the University community (students, faculty, staff and others).

Ability to establish and maintain effective working relationships with the University Community.

Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University. The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.

Preferred Requirements

Master's degree is preferred.

3-5 years of experience in higher education, preferably in a Registrar’s Office setting, is preferred.

Knowledge of academic policies and procedures, operating student information systems such as Banner and website content management systems are preferred.

Application Instructions:

Applicants are asked to submit a cover letter, resume, and contact information for three professional references.

Catholic in its mission and ecumenical in spirit, Duquesne University values equality of opportunity as an educational institution and as an employer. We aspire to attract and sustain a diverse faculty and staff that reflects contemporary society, serves our academic goals and enriches our campus community. We particularly encourage applications from members of underrepresented groups and support dual-career couples through our charter membership in this region's HERC (http://www.hercjobs.org/oh-western-pa-wv/).

We invite applicants for this position to learn more about our university and its Spiritan heritage by visiting http://www.duq.edu/about/mission-and-identity/mission-statement. Those invited to campus for an interview may be asked about ways in which they see their talents contributing to the continued growth of our community and furthering its mission.

Duquesne University was founded in 1878 by its sponsoring religious community, the Congregation of the Holy Spirit. Duquesne University is Catholic in mission and ecumenical in spirit. Motivated by its Catholic identity, Duquesne values equality of opportunity both as an educational institution and as an employer.