JOB DESCRIPTION

JOB TITLE: Assistant Secretary

Report Identification Code: edaasc

Job Purpose Statement: The job of "Assistant Secretary" is done for the purpose of assisting secretarial staff in supporting school site administrative functions; conveying information regarding school and/or district functions and procedures; and ensuring compliance with financial, legal and administrative requirements of assigned functions.

Essential Job Functions:

* Administers first aid and medication to students for the purpose of meeting their immediate health care needs.

* Evaluates situations involving staff, students, parents and the public for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.

* Maintains records, files, schedules, machines and supplies for the purpose of providing an up-to-date reference and ensuring availability of accurate information and supplies.

* Monitors assigned activities and program components for the purpose of ensuring compliance with district, state and federal policies and requirements.

* Monitors student behavior for the purpose of taking appropriate action to ensure safe office environment.

* Performs essential job functions of other office staff in their absence for the purpose of ensuring continuity and completion of school office functions.

* Prepares written documentation for the purpose of providing written support, accountability and conveying information.

* Processes documents and materials for the purpose of disseminating information to appropriate parties.

* Reconciles cash accounts as assigned for the purpose of maintaining accurate balances and complying with accounting practices.

* Responds to inquires/requests of staff, students, parents and the public for the purpose of providing information and/or appropriate action or direction as may be required.

* Supports school secretarial and administrative personnel, staff, parents and students for the purpose of providing assistance with their administrative and job functions, activities and/or needs.

Other Job Functions:

* Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.

* Attends meetings and/or trainings as requested and/or needed for the purpose of gathering and/or conveying information required to perform job functions.

Job Requirements - Qualifications:

* Experience Required: Some job-related experience

* Skills, Knowledge and/or Abilities Required:

Skills to: operate standard office equipment including pertinent software applications; use English in both written and verbal form to communicate effectively with staff, students, parents and the public; perform basic arithmetic calculations; perform tasks in an environment with many distractions and interruptions; use correct spelling, grammar and punctuation; and administer basic first aid.

Knowledge of: rules and regulations related to assigned building; basic accounting procedures; modern office methods; and problem-solving methodology.

Abilities to: understand and carry out oral and written instructions; interact with persons of different age groups and cultural/educational backgrounds; perform a variety of tasks; maintain accurate records; work cooperatively with others; read/interpret/apply pertinent codes, policies, regulations and/or laws; adhere to safe work practices; adjust to flexible work assignments; make common sense decisions; work under time constraints; maintain confidentiality of student and other records; work accurately, with attention to detail and with minimal supervision; meet deadlines and schedules; and think logically.

Significant physical abilities include sitting for prolonged periods, stooping/kneeling, reaching/handling/fingering/feeling, talking/hearing conversations and other sounds, near/far visual acuity/visual accommodation.

* Education Required: High school diploma or equivalent

* Licenses, Certifications, Bonding, and/or Testing Required: Fingerprint/criminal justice clearance

Job Type: Part-time

Pay: $17.25 - $19.32 per hour

Benefits:

• Dental insurance
• Health insurance
• Retirement plan
• Vision insurance

Schedule:

• Day shift
• Monday to Friday
• No weekends

Work Location: One location

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