Associate Director of Business Operations and Reporting, Freeman College of Management Job at Bucknell University
Associate Director of Business Operations and Reporting, Freeman College of Management
Job No: 497225
Position Type: full-time
Location: Lewisburg, PA
Categories: Other, Clerical / Support
The Associate Director of Business Operations is responsible for developing, implementing and advising on the management processes and business administration of the Freeman College of Management. In this role, the position will act as a liaison between the College and the Offices of the Provost, Facilities, Finance, General Counsel, and Human Resources. The Freeman College of Management is accredited by AACSB and this position is required to provide timely information and complex data to AACSB multiple times per year. This position reports to the Dean of the Freeman College of Management.
Job Duties:
- Plan and administer the Freeman College of Management operating budgets, gifts, capital, and project funds in coordination with units on campus to support of the College's strategic plan; maintain knowledge of University resources outside of the Freeman College of Management to promote appropriate use of funding streams.
- Manage processes for the College budgets, including long-term budget planning, annual budgeting, and expenditure oversight.
- Accurately and timely compile and analyze data (financial, employee, student, impact, outcomes) for internal and external reporting requirements and accreditation requirements.
- Plan and administer space and facility usage including annual office allocations, space needs and space planning. Serve as a liaison with the Facilities Office on all facility projects and plans and oversees all College moves.
- Administer, in conjunction with the Associate Dean of Faculty, the annual replacement and temporary faculty position needs, working with the Associate Dean of Faculty and/or the department chairs to assess the impact of enrollment, faculty leaves, and release time on each department.
- In coordination with department chairs, review the annual teaching loads to ensure faculty loads are following the faculty teaching load policy.
- Track faculty salaries within the college: by rank and diversity, and against external benchmarks and compression. Support the Freeman College of Management financial management of faculty lines, especially as it relates to staffing the educational program.
- Ensure compliance with Faculty Handbook and University policies and procedures across all departments within the College. Work collaboratively to create, maintain and ensure compliance of policies and procedures as necessary in various areas of the Dean's Office.
- Advise and provide guidance to the faculty and academic assistants on College-level administrative processes, consulting with the Dean of Management as needed.
- Work with faculty and Sponsored Projects to develop budgets for external grant funding. Assist PIs, Finance and Sponsored Projects in post-award budget management; manage returned overhead from external grants at the College, department and PI level.
- Track grant activity and student research in collaboration with the Executive Director of OSP and the Director of Undergraduate Fellowships and Research number of grant applications, grants awarded, number of students supported on external funds, etc.)
- Serve on various committees as appropriate and assigned.
- Attend professional development courses and training workshops as appropriate to remain current in best practices and promote excellence in reporting, operations, and budgeting.
- Actively contribute to a work environment that fosters inclusivity and belonging.
- Other duties as assigned.
Minimum Qualifications:
- Education: Bachelor's Degree
- Experience: Five or more years of relevant budget management experience or equivalent work experience Excellent at strategy implementation and development
- Advanced spreadsheet skills and proficiency with desktop computer software applications such as ad hoc report writers, word processing and presentation software.
- Planning and organizational skills with the ability to provide short- and long-term planning.
- Excellent oral, written and digital communication skills.
- Outstanding analytical abilities and a commitment to work collaboratively and productively with faculty, students, staff, and the community.
- Demonstrated ability to execute numerous responsibilities simultaneously and meet deadlines.
- Proactive approach to projects, problem solving, communication needs, and planning
- Must be able to work independently as well as in a team environment
- Ability to adapt to the ever-changing needs of an educational environment (new technology, policies, personnel, procedures, etc.) including the willingness to develop and apply new skills.
Preferred Qualifications:
- Bachelor's degree in Business or Accounting.
- Experience with Workday ERP system.
Physical Demands:
- Ability to lift and carry up to 25 lbs.
- Must be able to remain in a stationary position for extended periods of time.Sit at computer and use mouse and keyboard for long periods of time.
- Must be able to move about the office to access file cabinets and office machinery such as copiers and printers.
- Work in a demanding environment with multiple competing deadlines and frequent interruptions.
Work Type:
This is a full-time, year round, benefits eligible position.
This role is not budgeted for visa sponsorship at this time, all candidates must be authorized to work in the US at the time of submission of the application.
Salary Range:
This is a Staff Exempt position with a hiring range of $58,000 - $72,500. The offer rate will be based on a review of the candidate's credentials compared to the qualifications of the position, internal equity, and our overall compensation philosophy.
Benefits:
Eligible full- and part-time employees are compensated beyond base salary through our total rewards package that includes (but is not limited to) -
- flexible scheduling options determined by role;
- medical, prescription drug, vision, dental, life, and long-term disability insurance options
- an outstanding 10% employer contribution to your retirement plan (no contribution requirement for non-exempt positions)
- generous paid time off, including vacation and sick time, a community service day, and 19 paid holidays (including two full weeks off for Winter Break!)
- tuition remission, exchange and grants for the employee, spouse/spousal equivalent, and children (with credit for full-time, benefits eligible employment at other institutions of higher education)
- a comprehensive employee wellness program including program incentives
- a myriad of other benefits, including parental leave, an employee assistance program, fitness center membership, and the power of your Bucknell ID card
To learn more about Bucknell's benefits, click here! (*Eligibility criteria and waiting periods may apply.)
Diversity, Equity & Inclusion:
Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and seeks candidates who will contribute to a climate that supports the growth and development of a diverse campus community. We endeavor to enhance our capacity to value and capitalize on the cultural richness that diversity brings. We encourage all individuals to apply and do not discriminate in admissions, employment, educational programs and/or activities on the basis of race, color, national or ethnic origin, age, religion, disability, pregnancy, sex/gender, gender identity and/or expression, sexual orientation, marital or family status, military or veteran status, or genetic information.
To apply, visit https://careers.bucknell.edu/en-us/job/497225/associate-director-of-business-operations-and-reporting-freeman-college-of-management
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