About this Position
Posting Detail Information
Position Number
HR0753.00000
Position Title
Coordinator, Benefits
Job Type
Staff
FT/PT
Part-Time
Employee Class Description
Staff PT
General Position Description
Responsible for providing comprehensive benefits and/or total rewards services and analyses for all employee groups. Responds to inquiries and concerns regarding employee benefits and retirement. Counsels employees and supervisors in total rewards offerings to enhance the value of working at Valencia.
Flexible Work Arrangement
Grade
21
Exemption Status
Non-Exempt
Posting Number
S1755P
HOME CAMPUS
Orlando, FL 32835 - District Office
If multiple locations, what are the other locations:
Orlando, FL 32835 - District Office
Proposed Work Schedule (Please note hours subject to change based on business needs)
Monday to Friday up to 25 hours per week between the hours of 8am to 5pm
This position will operate in a primarily remote environment
This position will operate in a primarily remote environment
Number of Vacancies
2
Posting Start Date
05/17/2023
Posting End Date
Open Until Filled
Yes
Quicklink for Posting
https://valenciacollege.peopleadmin.com/postings/29141
Posting Detail Information
Temporary Position (Temp or Grant Funded) Details
Salary Range
$17.67 per hr
Essential Job Functions
Description of Job Function
1. Addresses employee and retiree concerns related to health, dental and insurance programs, flexible benefits program and retirement programs. Oversees and identifies claim issues/trends by working with employees and insurance companies to resolve applicable issues.
Description of Job Function
2. Processes benefit applications for new hires and employees experiencing qualifying life events. Determines eligibility and guidelines enrollment/changes, and communicates related information to the employees.
Description of Job Function
3. Reviews employee status changes that affect benefits. Notifies employees of their COBRA rights and processes related documentation.
Description of Job Function
4. Works with supervisors to address general benefits and total rewards issues.
Description of Job Function
5. Creates and maintains benefits structures within the College’s HRIS.
Description of Job Function
6. Coordinates third party benefit billings, including conducting reconciliations and audits, and making adjustments. Communicates information to affected employees. Works with Payroll to ensure proper adjustments are made.
Description of Job Function
7. Coordinates day-to-day management of flexible benefits and retirement programs.
Description of Job Function
8. Participates in researching and recommending updates to benefits and total rewards programs and practices that enhance the value of working at Valencia. Develops and delivers related training and employee orientations. Collaborates with Organizational Development and Human Resources staff to address integrated total rewards issues.
Description of Job Function
9. Maintains total rewards program compliance with related laws, rules, and policies (including FLSA, HIPAA, COBRA, etc.)
Description of Job Function
10. Prepares reports to detail related findings and recommendations for management action.
Description of Job Function
11. Collaborates with Human Resources Information Systems staff in compiling, analyzing, and validating data required to prepare internal and external reports, and to respond to total rewards surveys as required.
Description of Job Function
12. Assists with the preparation and distribution of benefit and total rewards communication.
Description of Job Function
13. Performs other duties as assigned.
Qualifications
Required Qualifications
Required Minimum Education
Bachelor’s Degree from a regionally accredited institution, or any equivalent combination of related education, training, and/or experience which provides the required knowledge, skills, and abilities to perform the essential functions.
Required Field of Study
Progressively responsible experience in human resources.
Other Required Qualifications
Required License/Certification
Preferred Qualifications
Preferred Education & Field of Study
Preferred Type of Experience
Experience in benefits and total rewards in a Higher Education setting.
Preferred Licenses/Certification
Knowledge, Skills and Abilities
Knowledge, Skills and Abilities
Knowledge of the principles and practices of the human resource function and related laws.
Knowledge of benefits and total rewards principles and practices.
Skill in effectively communicating orally and in writing to all groups of employees.
Skill in the use of personal computers and general office software, online benefits enrollment and administration systems, and advanced spreadsheets applications.
Ability to effectively collect, analyze, evaluate and prepare benefits and total rewards related statistical and market based data, and develop relevant recommendations.
Ability to handle multiple priorities and confidential assignments, organize work, and function independently.
Ability to adhere to strict deadlines on a continuing basis and function effectively under heavy workloads during peak periods.
Demonstrated ability to promote and maintain effective working relationships.
Demonstrated ability to address sensitive and difficult employee issues.
Demonstrated ability to take initiative and to work with minimal supervision.
Knowledge of benefits and total rewards principles and practices.
Skill in effectively communicating orally and in writing to all groups of employees.
Skill in the use of personal computers and general office software, online benefits enrollment and administration systems, and advanced spreadsheets applications.
Ability to effectively collect, analyze, evaluate and prepare benefits and total rewards related statistical and market based data, and develop relevant recommendations.
Ability to handle multiple priorities and confidential assignments, organize work, and function independently.
Ability to adhere to strict deadlines on a continuing basis and function effectively under heavy workloads during peak periods.
Demonstrated ability to promote and maintain effective working relationships.
Demonstrated ability to address sensitive and difficult employee issues.
Demonstrated ability to take initiative and to work with minimal supervision.
Working Conditions
General Working Conditions
This job primarily operates in a professional office environment. The employee will routinely operate standard office equipment including but not limited to computers, keyboards, mouse, phones, photocopiers, printers, scanners, filing cabinets and fax machines. While performing the duties of this job, the noise level in the work environment is usually quiet to moderate.
Typical physical competencies include but are not limited to frequently remaining stationary, moving, reaching, positioning self and occasionally ascending/descending, lifting/moving objects weighing between 5-15 pounds. This job also entails frequently communicating, discerning and exchanging information, detecting and perceiving objects up close, at a distance, and the ability to adjust focus. Cognitive abilities include but are not limited to frequently using discretion, judgment, reasoning, memory, learning, maintaining confidentiality, comprehension, problem solving, and decision-making.
The typical work environment, physical and cognitive demands listed above are representative of those that must be met by an employee to successfully perform the essential functions of this job. The College has a process to identify and make available reasonable accommodations to enable individuals with disabilities to perform the essential functions.
Job specific working conditions
This position has a reasonably medium to high access to protected health information (PHI) and is required to participate in specialized training relative to handling of PHI.
Ability to travel between campus locations.
Ability to travel between campus locations.
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