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Job Title: Program Assistant Bilingual

Program: Healthy Families

Location: 591 Lakehurst Road, Toms River, NJ

Position Type: Part Time

SIGN ON BONUS $500.00

Job Description/Summary

The Program Assistant is responsible for supporting the mission of the Healthy Families staff and program in Ocean County, NJ. This is a clerical position and applicant is expected to be proficient in Microsoft Office Suite; Excellent Computer Skills; professional appearance and telephone manner; demonstrate professional verbal/written skills, excellent organizational/interpersonal skills, and ability to function independently;

Essential Job Function

• Provide secretarial support for Healthy Families including but not limited to: ordering supplies, organize/maintain/file charts, distributing letters/copies as requested and various special projects – including typing, data entry, mailings, etc. as assigned by Director
• Oversight of Monthly Reports to PCA-NJ and assist with Quarterly, Semi-annual, and Annual Reports as required.
• Contribute to the maintenance of the Healthy Families/TIP Ocean Counties Policies and Procedures Manuals
• Assist with the Healthy Families/TIP Ocean County Advisory Board meeting, Ocean County TIP Operational Meetings, Group events and Program Presentations.
• Monitor and key data into FAMSYS and SPECT databases as instructed, that includes client information
• Tracks the progress of all screens/referrals and provides updates to the Director
• Identify and refer to other supportive agencies as needed.
• Acts as a resource for new staff and supports the Healthy Families team.
• Ability to establish and maintain personal /programmatic boundaries, while providing supportive services
• Strong interpersonal skills and ability to relate to individuals who may not share basic commonality, (which can include various value/belief systems and/or behavioral norms)
• Demonstrates strong written and/or communicative skills
• Computer proficient with a working knowledge of Microsoft Office Suite.
• Successfully completes the annual required E-Learning courses (as required)
• Bilingual (Spanish) preferred

Competencies

• Demonstrates empathy and compassion
• Proficiently communicates - written and verbal
• Detailed oriented

Qualifications

• Bilingual (Spanish - preferred)
• High School Diploma/GED required

Preferred Behavioral Health Group requires all qualified candidates to be fully vaccinated upon their first day of employment. Requests for reasonable accommodation due to disability or religious belief will be considered.