THE POINTE CHURCH

Job Responsibilities – Bookkeeper
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Manage our 3 separate QuickBooks files:
The Pointe Church
Carepointe Academy
TPC Holdings Company

Primary Responsibilities:

• primary person to input, record and post all day-to-day account payable entries that come from a variety of sources into the appropriate QuickBooks company file o vendor invoices o check requests o ministry receipts o identify ‘auto-pay’ invoices
• pay bills electronically whenever possible o set up ‘auto-payments’ as necessary o may want to have approval process in place
• prepare and print checks as needed for signature o benevolence requests
• needs to be available to write benevolence checks upon request o vendor payments as needed
• prepare vendor invoices as needed and follow up for payment
• input all American Express transactions
• reconcile all bank accounts
• reconcile credit card accounts
• monitor bank accounts for automatic withdrawals/deposits and post those entries to

QuickBooks as needed

• post deposit donations from the Sunday services o ensure that the donations are appropriately applied to the correct income accounts
• post deposit donations from our online vendor, SecureGive o ensure that the donations are appropriately applied to the correct income accounts
• weekly prepare management reports for all QuickBooks companies which may include: o P&L o Balance sheet o Weekly plan for bill payments o Other TBD
• monthly reconcile the church database donations in Elexio to the QuickBooks P&L
• monthly prepare management reports o P&L o Balance sheet o Giving Analysis o Other TBD

THE POINTE CHURCH

Job Responsibilities – Bookkeeper
__________________________________________________________

• maintain files of all invoices, receipts and financial transactions
• maintain files of corporate documents
• file required annual reports with government agencies
• prepare IRS 1099’s for contract employees, attorneys, others
• post payroll entries
• prepare thank you letters for: o new donors o new recurring donors o non-monetary donations o memorial donations
• manage finances for mission trips o send wire transfers o may need to post any mailed in donations
• manage finances for Capital Campaigns including donations to the campaigns o send giving statements as needed
• annually set up the budget figures in QuickBooks

Other Duties:

• prepare and mail annual giving statements; may also mail giving statements quarterly and/or semi- annually
• assist donors with their SecureGive accounts
• assist donors with their electronic fund transfer donations, manage them with the bank
• learn how the Sunday offerings are processed including how the data is entered into our church management database, Elexio . Be available to backup these volunteer positions as needed and lead this team including recruitment.
• learn how donations are processed from SecureGive to Elexio and be available to backup the volunteer positions as needed
• responsible for SecureGive updates to add/remove giving categories and communicate that information to Elexio administrator

Character

• High Integrity
• Discreet
• Pass a background check that includes a credit report

Skill

• QuickBooks experience
• Bookkeeper experience, prefer full charge bookkeeper
• Detail oriented
• Excellent data entry skills

THE POINTE CHURCH

Job Responsibilities – Bookkeeper
__________________________________________________________

• Ability to meet deadlines
• Organized
• Communication with donors and staff
• Excellent math skills
• Expert in Excel

Job Type: Part-time

Pay: From $25,000.00 per year

Benefits:

• Flexible schedule

Physical setting:

• Office

Schedule:

• Day shift
• Monday to Friday

COVID-19 considerations:
We are no longer requiring COVID-19 protocols for the church staff.

Ability to commute/relocate:

• Fort Wayne, IN 46808: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Bookkeeping: 1 year (Preferred)

Work Location: Hybrid remote in Fort Wayne, IN 46808

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