Bursar Job at Colorado Northwestern Community College
DEPARTMENT: Business Department
REPORTS TO: Vice President of Business & Administration
SUPERVISES: Bookstore Clerks/Cashiers
FLSA: Exempt X Non-Exempt
TRAVEL: Travel to and from our Craig Campus and other service locations will be an expectation of
this position
SALARY: $55,000.00-$65,000.00 / year. (Salary is commensurate with education and experience)
Excellent benefit package including retirement and health insurance is available.
SICK LEAVE: __10 hours/month ANNUAL LEAVE: _15 hours/month__
COLLEGE-WIDE ___X____CAMPUS: __ X__RANGELY _ __CRAIG
ABOUT COLORADO NORTHWESTERN COMMUNITY COLLEGE
Colorado Northwestern Community College (CNCC) fosters educational excellence and student
success, prepares students for local and global citizenship, anticipates and responds to the needs of
surrounding communities, and contributes to evolving regional economic development. CNCC is a
small, rural community college located in Northwest Colorado with campuses located in Rangely, CO
and Craig, CO. CNCC offers an exceptional experience to employees with outdoor activities, wildlife,
and small rural communities.
The College has various unique programs including Aviation Technology (Flight), Aviation
Maintenance Technology, National Park Service Academy and the Paleontology Plan of Study. We also
offer great opportunities for our students in Nursing, Dental Hygiene, Emergency Medical Services and
Automotive Technology. The college provides AA, AS, AAS, and certificate programs so students have
excellent choices in their degree plans.
GENERAL SUMMARY:
Supervision and management of cash operations, student accounts receivables, campus stores and
mailroom. Responsible for collecting, recording, and posting revenue. Assist students with school
billings, verifying financial aid or fundings. Prepare and send out billings for payments. Collection
coordinator determining which accounts need to be sent to collection agencies or written off. Approve
and post refunds. Work with other campus and system departments to implement procedures and/or
problem solve. Serve as backup to other departments.
PRIMARY DUTIES:
1. Supervise and manage all cashiering, campus stores and mailroom locations.
2. Formulate and maintain cashier detail codes and rate tables for Banner.
3. Review bank accounts for incoming revenues, work with departments and controller to ensure
funds are posted to appropriate fund accounts.
4. Write cash handling policies and procedures to use for internal control purposes, monitor
workflow, timeliness, correctness, and soundness of outreach areas such as the campus stores,
cashiering, Cosmetology and Auto Tech.
5. Design and implement spreadsheets to record and aid with balancing revenues with department
and banks.
6. Work with other departments to ensure that necessary detail codes and attributes are in place to
charge or credit accounts appropriately.
7. Work with the Controller to ensure that rates are current and correct with state standards.
8. Prepare and design a payment plan that is within school standards and meets the students' needs.
9. Assist flight students with setting up and understanding flight accounts as well as communicating
information with the airport.
10. Assist with COF, district tuition and outside agency agreement issues. Prepare and send out
billings for all students.
11. Work with outside agencies collecting billing authorization and billing information. Also work
with other departments for specialized billing for kits, ECE, PSEO, safety training and other types
of billing.
12. Review past due accounts, prepare files on each account, send out appropriate documentation and
determine which accounts need to be sent to collections. Determine with the collection agencies
which accounts need to be written off. Verify write off list, make recommendations and send to
13. Controller for approval. Verify reports from collection agencies with the school to insure accounts
are in balance.
14. Pull credit reports and verify accounts for refunds. Approve and post refunds. Verify refund returns
and work with Finance Aid and AP to resolve.
15. Separate and file all receipts and documentation. Separate mail, post bank transactions, and
communicate with bank on NSF checks, credit cards, ACH's and misc. items.
16. Pull reports from My FBO and post charges to student flight accounts. Verify and balance with
Banner.
17. Collaborate with other departments to work with, assist, train and service as back up.
18. Strong communication skills, listening as well as explaining. Internal and External.
ESSENTIAL SKILLS, ABILITIES & KNOWLEDGE:
- PC experience with Excel, Word, and other Microsoft application software.
- Experience with on-line computer accounting systems, especially Banner as it relates to AR and
- Other office skills include: calculator (by touch), photocopy machine, and phone.
- Extensive experience and knowledge with fund accounting and governmental accounting
- Telephone conversation and public relations skills as they relate to contact with students and
- Ability to work with superiors, department heads, and Administration of CNCC.
- Resolve internal and external issues and complaints in a calm and professional manner.
- Audit experience that should include the ability to recognize potential internal control
- Good letter writing skills, internal and external.
- Ability to write procedures and documentation.
- Ability to serve on various campus evaluation and study committees.
MINIMUM/ESSENTIAL QUALIFICATIONS:
- AA/AS Degree in Accounting or closely related field from an accredited College or
University
2. Prior Related Experience:
- Two years of full-time experience working in an accounting office or in higher
3. Licensure/Certification:
• Bondable
- MS Office (specifically Word and Excel)
PREFERRED QUALIFICATIONS:
1. Education and Training:
• BA/BS Degree in Accounting or closely related field from an accredited College or
University
• CPA Certificate from AICP
APPLICATION INSTRUCTIONS
All interested and qualified applicants are asked to submit a cover letter, resume and three letters of
recommendation, along with a completed Colorado Northwestern Community College application for
exempt employment to the Department of Human Resources.
Colorado Northwestern Community College is an Equal Opportunity Employer
Colorado Northwestern Community College prohibits all forms of discrimination and harassment
including those that violate federal and state law, or the State Board for Community Colleges and
Occupational Education Board Policies 3-120 and 4-120.
The College does not discriminate on the basis of sex/gender, race, color, age, creed, national or ethnic
origin, physical or mental disability, veteran status, pregnancy status, religion, genetic information,
gender identity, or sexual orientation in its employment practices or educational programs and
activities. Colorado Northwestern Community College will take appropriate steps to ensure that the lack
of English language skills will not be a barrier to admission and participation in vocational education
programs.
The College has designated Jennifer Rea, Associate Director of Campus Life, as its Title IX/EO
Coordinator and Maya Gallardo, Advising & Retention Specialist as its ADA/Section 504/Title II with
the responsibility to coordinate its civil rights compliance activities and grievance procedures. If you
have any questions regarding Title IX/EO please contact Jennifer Rea, at (970) 675-3229 or
jennifer.rea@cncc.edu and for questions regarding ADA/Section 504/Title II please contact Maya
Gallardo at 970-824-1103 or maya.gallardo@cncc.edu. Reasonable accommodations are available. To
request a reasonable accommodation, please contact Angela Miller, Human Resource Manager, at
970.675.3253 or angela.miller@cncc.edu.
You may also contact the Office for Civil Rights, U.S. Department of Education, Region VIII, Federal
Office Building, 1244 North Speer Boulevard, Suite 310, Denver, CO 80204, telephone (303) 844-3417.
Title IX/EO Coordinator
Name: Jennifer Rea
Address: 500 Kennedy Drive, Rangely, CO 81648
Phone: 970.675.3229
Deputy Title IX Coordinator
Name: Angela Miller
Address: 500 Kennedy Drive Rangely, CO 81648
Phone: 970.675.3235
Deputy EO Coordinator
Name: Angela Miller
Address: 500 Kennedy Drive Rangely, CO 81648
Phone: 970.675.3235
ADA/Section 504/Title II Coordinator
Name: Maya Gallardo
Address: 2801 West 9th St, Craig CO 81648
Phone: 970.824.1103
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