The Role at a glance:

Abigail Kirsch is hiring a Catering Administrator for Off Premises Catering in New York, NY.

$25.00 - $27.00 per hour

Come and join our team and get paid weekly!!! Team members enjoy competitive wages, paid time off and holiday pay, and our 401k retirement plan. All full-time employees are provided medical, dental, and vision benefits as well.

Position Summary:

Responsible for the overall functions of the Administrative Office. Ensure compliance with company policies and procedures. Ensure accuracy for all administrative duties of the Off Premises office. Must work closely with the General Manager and entire office in promoting the Company’s culture, mission and philosophy.

What you'll be doing:

• Assist the Director of Operations with expense report, corporate trainings, calendar updates, Statz and other admin tasks
• Delegate and prioritize daily office duties, including but not limited to:
• Contracts / Proposals
• Pace Report
• Answer Phones
• Log Inquiries & generate report
• Liquor Permit requests
• Client Evaluations
• Party Rental Commission Report
• Preparing, distributing and responsible for menus from Corporate.
• Responsible for procurement of all office needs.
• Prepare and monitor distribution of meeting reports and updated event schedules.
• Ensure distribution, status and compliance of event orders and menu programs in a timely manner.
• Responsible for answering phones, taking and distributing messages.
• Responsible for maintenance and repair of all operating office equipment. including daily tape backup.
• Responsible for file maintenance.
• Responsible for assisting Staff Manager with staff hiring.
• Responsible for handling and disbursement of all incoming and outgoing mail.
• Assist with all HR initiatives, i.e. 15 minutes of fun, A-team nominations, events, communication, new hire paperwork, etc.
• Attend and participate in all scheduled meetings and training sessions.
• Perform and complete all reasonable assignments as requested by management.
• Follow proper time keeping policies and procedures.
• Follow all sign in and out procedures for keys.
• Know and follow all Abigail Kirsch emergency and safety procedures.

STANDARDS:

• Always practice Caring Culture.
• Protect the assets of the property.
• Maintain professional appearance and behavior when in contact with guests and associates.
• Follow Policies and Procedures in training manuals and associate handbook.
• Always remember we are in a partnership with our guests, fellow associates and owners to provide quality service and profitability.

What we're looking for:

• College degree preferred.
• 2+ years prior administrative experience.
• Prior hotel/hospitality/catering experience preferred.
• Excellent computer skills necessary, including EXCEL, MicroSoft Word, MicroSoft Office Suite and Delphi.
• Ability to communicate work related information to co-workers, supervisors, vendors and clients.
• Organized and Detail Oriented.
• Able to work flexible work schedule in order to accommodate business levels.