Description

Duties

Manage the Clean Transportation Program Section:

• 
  Represent the Clean Transportation section, Energy Division, and the agency at local, state, regional and national meetings, including legislative work sessions as the recognized subject matter expert.
• Leads the guidance and consultation to staff, other agency programs, executive management, and external stakeholders and partners.
• Oversee the administration and implementation of four distinct grant programs and solicitations running on concurrent timelines including, but not limited to, stakeholder engagement, incorporating legislative intent and proviso requirements, managing complex funding sources, ensuring policies and procedures are followed, and approving program guidelines.
• Lead the development of administrative procedures and allocate staff resources. Determine and assess organizational goals and adjust resource levels associated with mandatory requirements.
• Design and facilitate the funding application review and rating processes. Responsible for making the final funding recommendations to Energy Division leadership for all of the clean transportation grant programs.
• Provide oversight of the program’s contract development (150-200 active contracts, representing ~$240M), negotiation and execution processes. Leads the team responsible for ensuring appropriate terms and conditions, scope of work, certifications, and other documents are identified to mitigate risk to the agency and comply with state and federal laws, agency requirements, and program policies.
• Statewide subject matter expert leading a team providing complex technical assistance to nonprofits, local governments, small businesses, and tribes. Oversee technical assistance and outreach efforts to support potential applicants and effectively market the programs and their resources.
• Evaluate program effectiveness and alignment with state clean energy and transportation policy goals. Collect, analyze, and report program performance data on a quarterly basis. Ensure data for the section is reported accurately and timely. Develop executive reports and summaries for leadership as requested.
  

Budget and Fiscal Management:

• Manage the ~$240M biennial budgets and re-appropriations for the Clean Transportation Programs, track spending, and regularly monitor project fund balances. Oversee a contract portfolio of approximately 150-200 contracts, totaling $240M, ensuring all best practices and contract procedures and policies are followed.
• Assist the Energy Division Deputy Assistant Director, Clean Transportation Unit Managing Director and Budget Manager in the development of biennial budgets and allotments, assist in the re-appropriation process, and manage spending projections.
• Develop systems for contractor authority, invoicing, reasonableness, approval, and processing. Establish fiscal process and resources for staff in accordance with agency and state policies, rules, and regulations.
• Provide fiscal information and assistance for unit, division, and agency budget and financial meetings. Respond to fiscal information requests from the Office of the Governor, the Legislature, OFM, and Commerce Executive Management.

Legislative Activities:

• Prepare decision packages and draft legislation to implement Clean Transportation and federal programs and promote state policy objectives, including implementation of elements from the capital, operating, or transportation budgets.
• Identify legislative initiatives that will affect the Clean Transportation programs and its stakeholders. Track transportation budget throughout the legislative process, prepare analysis on draft budget bills and document issues/concerns for management review.
• Oversee the preparation of legislatively mandated reports as required.
• Responsible for the development of presentations, briefings, and statements for legislative hearings and work sessions related to Clean Transportation programs.

Leadership:

• Lead a team of four professional staff, including one Commerce Specialist 5, and three Commerce Specialist 3’s. Oversee all work performed for the clean transportation programs and all direct appropriations; delegate workload responsibilities, priorities, and assignments to staff.
• Evaluate staff performance and address concerns as necessary. Address and resolve conflicts between staff as they occur. Recommend corrective or disciplinary action to the Clean Transportation Unit Managing Director.
• Oversee and support staff professional development goals and growth opportunities. Work with staff to determine training needs.
• Develop and support the culture of the section and the Clean Transportation unit recognizing the need to consider culture in a continuous and deliberate way.

Managing Director Support:

• Support the Clean Transportation Unit Managing Director with unit and division level operational and special projects.
• Assist the Clean Transportation Unit Managing Director with agency and executive leadership team assignments and tasks.
• Act on behalf of the Clean Transportation Unit Managing Director by attending meetings and providing leadership and oversight to the unit.

Represent the Clean Transportation Unit Managing Director, the unit and associated programs in internal and external meetings, workgroups, taskforces, as needed.

Qualifications

Required Education:

• Bachelor’s degree in public/business administration, public policy, environmental science or a closely related field (experience may substitute for education). A Master’s degree may substitute for one year of experience.

Required Experience:

• Five years of professional level experience managing complex programs, procurement processes, grants or loans.
• Two years of supervisory experience in a professional setting.

Required Competencies:

• Accountability-Meets commitments, works independently, accepts accountability, handles change, sets personal standards, stays focused under pressure, meets attendance/punctuality requirements
• Communication-Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skills.
• Computer Skills-Skilled in the use of computers, adapts to new technology, keeps abreast of changes, learns new programs quickly, use computers to improve productivity.
• Customer Service-Handles customer questions and complaints, communicates with customers, handles service problems politely and efficiently, always available for customers, follows procedure to solve customer problems, understands company products and services, maintains pleasant and professional image.
• Integrity-Deals with others in a straightforward and honest manner, is accountable for actions, maintains confidentiality, supports company values, and conveys good news and bad.
• Leadership—Supports the unit’s, division’s, and agency’s expectations and a modern work environment. Nurtures and drives the team’s culture. Provides professional development support and opportunities for staff. Allows staff to bring their best selves to work, own their work, and encourage an environment of trust and support.
• Organizational Savvy-Operates within the organization's formal and informal structures, builds allies and relationships across departments, uses allies to build consensus and create results, is appropriately diplomatic, understands others' roles and perspectives, can sell projects and ideas across the organization.
• Results Focus-Targets and achieves results, sets challenging goals, prioritizes tasks, overcomes obstacles, sets team standards and responsibilities, provides leadership/motivation.
• Teamwork-Meets all team deadlines and responsibilities, listens to others and values opinions, helps team leader to meet goals, welcomes newcomers and promotes a team atmosphere.
• Diversity, Equity, Inclusion - Collaborates with and involves others with divergent viewpoints, as well as diverse people and groups, contributing to developing an environment that is equitable, inclusive, respectful and cooperative. Demonstrates a commitment to learning about and advancing environmental and climate justice initiatives.

Desired Qualifications.

• Professional level experience with state financing, grant, and state budgeting.
• Technical knowledge and aptitude of state legislative and budget processes.
• Two years of experience working for, or in partnership with, organizations based in environmental or climate injustice and/or experience collaborating with historically marginalized communities, tribes and low-income populations.

Supplemental Information

I want to work for Commerce! How do I apply?

To be considered for this position the following are needed:

• 
  A complete and detailed online application
• A letter of interest (enter online);
• At least three professional references (enter online).

For questions about this recruitment, please contact Lindsey Henderson at 360-725-2652 or Lindsey.Henderson@Commerce.wa.gov.

Per Governor Inslee’s Proclamation 21-14 (Download PDF reader) (Download PDF reader) (Download PDF reader), state employees must be fully vaccinated. Your vaccine status will be verified at New Employee Orientation. Please reach out to the HR Office at Jimmie.Wimberly@commerce.wa.gov if you need information on medical or religious accommodation.

Who we are:

At Commerce, we're a little different. But for you, it might just be the perfect fit. We're a state agency but operate like a business with the understanding we need to know our customer's needs to fulfill them. Our

Washington State offers commuting programs, including free, subsidized and reduced public transportation incentives. There are approximately 520 employees in our agency. We are committed to our work and value balance in our personal lives. We hire people for a position and encourage them to train for growth opportunities.

If this sounds like a good fit for you and you meet the qualifications, we encourage you to apply today!

What we do:

We are the lead state agency charged with strengthening communities. We administer a diverse portfolio of programs and services, and we support several state boards and commissions.

Our key customers include businesses, local governments and community-based organizations. We also play the crucial role of convening numerous local, state, regional and federal partners and stakeholders, public and private. Together we work to support the Governor's priorities and achieve shared goals and objectives for the citizens of Washington.

Work From Anywhere
This position may be located anywhere within Washington state though occasional travel to the Olympia office or in-state travel to attend events or meetings may be required. If selected, you will need to travel to pick up equipment and receive instruction.

Where we work:

Commerce's main office is located in Olympia; however we also have locations in downtown Seattle and Spokane.

Olympia

As the state's capital, Olympia is located off Interstate 5 at the south end of the Puget Sound roughly half-way between Seattle and Portland, and less than a two hour drive to the coast, temperate rainforest, mountains, urban city, or farmlands. With year-round art festivals, parades, theater shows, concerts, and community events, Olympia and its surrounding cities have something for everyone. For parents, it boasts some of the best schools in the nation and the renowned HandsOn Children's Museum. Home to two universities (The Evergreen State College and Saint Martin's University), Olympia residents also have the opportunity to pursue a degree while working!

Spokane

Spokane is located in the heart of the Inland Northwest and is the second most populous city in Washington. The Spokane River runs through the city and beautiful Riverfront Park in downtown Spokane. An array of enjoyable outdoor activities are right out our back door; including ski resorts, white-water rafting, camping areas, hiking trails, lakes, and the Centennial trail. Amazed by the arts? Show some love to your artistic side with a trip to the Spokane Region. Broadway performances, intriguing art galleries, world-class museums and powerful stage performances are waiting to be discovered.

Seattle

Being surrounded by greenery year round has earned the Seattle the nickname of the Emerald City. Seattle is an exciting urban city surrounded by unmatched natural beauty with a wide variety of outdoor attractions within the city such as Discovery Park and Olympic Sculpture Park. Feel like getting away from the city? Seattle is centrally located surrounded by the Puget Sound and miles of hiking trails within driving distance. Seattle is home to a variety of attractions to include the Seattle Art Museum, Pike Place Market, and historic Pioneer Square. Art and Culture more your style? Seattle is home to more than 100 theater companies, the Seattle Symphony, as well as museums and galleries. Sports enthusiast? Seattle is home to professional football, soccer and baseball teams as well as a variety of collegiate sports to choose from.

Additional Information:

The Washington State Department of Commerce complies with the employment eligibility verification requirements of the federal Form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment.

The Washington State Department of Commerce is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application, testing, or interview process or this job announcement in an alternative format may call Human Resources at (360) 725-2650. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.