Clinical Site Relations Specialist Job at UT Health Science Center at San Antonio
UT Health Science Center at San Antonio San Antonio, TX 78229
Job Summary:
Responsible for the recruitment and retention of clinical practice sites for students during their clinical clerkship. Recruits preceptors to teach and supervise students during their clinical clerkship. This position involves extensive traveling throughout the day.
Core Functions and Responsibilities:
- Recruitment
- Develops and designs Physician Assistant (PA) preceptor recruitment strategies that will identify, attract, and retain highly qualified clinical preceptors for the PA students at UT Health San Antonio PA Studies program
- Plans, organizes, and executes preceptor recruiting activities including but not limited to
- publishing quarterly preceptor and alumni newsletters
- preceptor events (possibly continuing medical education (CME) related)
- attend state and national events to advocate for PA studies and students
- other, yet to be determined, recruiting assignments
- Initiates and maintains at least annual contact, either by site visit or phone call, with all preceptors to assure continued commitment to precepting our students
- Initiates site affiliation agreements – i.e., sends out general information sheets, follow-ups on obtaining signed agreements back
- Maintains a comprehensive database of statewide physicians, PAs, medical practices (both public and private) and hospital systems that have been contacted for preceptorships, even if they decline
- Works closely with the clinical coordinator to resolve any complications that arise with a clinical site or preceptor
- Attends all faculty meetings to keep the faculty abreast of any clinical updates
- Assists the clinical team in preparation of monthly clinical committee meetings
- Administrative
- Maintains the Exxat (or other software) database of active preceptors, curriculum vitae, Board certifications, licenses, agreements, and assignment of PA students.
- Maintains the departmental social media sites.
- Assists Clinical Coordinator with student placement of clinical rotations, summative evaluation preparation
- EOR (End of Rotation) Exam – makes sure all exams are scheduled on PAEA website and Examsoft for students taking EOR exams
- Assist Clinical Coordinator with planning/contacting EOR lecturers. Keep track of EOR lectures/topics (i.e., coding/billing, TMB, CV Prep, Job interview info, PANCE topics
- Schedule site visits for Clinical Coordinators, as needed
- Sends out credentialing paperwork to clinical sites / hospitals with follow-up includes obtaining access codes for 2nd year PA students at University Health System (UHS), Methodist and other healthcare systems
- Requests housing accommodations for students on clinical rotations with follow-up
- Maintains clinical rotation database on Teams
- Keeps clinical coordinator and students up to date on cancellations and/or confirmations related to rotation schedules
- Sends out monthly evaluations of and for students
- Sends out an annual request for preceptors to give dates they are available
- Sends and collects Texas Medical Board forms from PA Student graduates for Program Chair to review and fill out. Makes copies of all forms and emails to TMB every year
- Enter Graduation Award Nominations onto Canvas for students, preceptors, and faculty to fill out
- Support
- Proctors EOR exams for clinical students, as needed
- Assists with Observed Simulated Clinical Evaluations (OSCE), as needed
- Assists with development and accomplishment of annual PA students’ graduation
- Assists with interviews, as needed
- Assists with annual White Coat ceremony
- Performs all other duties as available and needed
Education:
Bachelor's degree in Marketing/Communications/Healthcare or related field.
Will accept experience (4 years) in lieu of a degree.
Experience:
No experience is required.
Recruiting, customer service, communications experience is strongly preferred.
Healthcare background is preferred.
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