Communications Coordinator Job at Catholic Community Services of the Mid-Willamette Valley
Catholic Community Services of the Mid-Willamette Valley Salem, OR 97301
Catholic Community Services is a faith-based organization, rooted in the values of Love, Justice, Truth, and Freedom, that has been serving the Mid Willamette Valley and Central Coast for over 80 years. We are committed to providing the best care for those that we serve and advancement opportunities for our staff. At CCS, not only will you to work with extraordinary people, you will receive a competitive wage, earn 20 days of paid time off in your first year of employment, and have excellent company paid health benefits. Join us today! Become a champion in the lives of others!
Pay: $22.07 - 25.26 / hour (depending on education & experience)
Schedule: Monday - Friday (8am - 5pm)
Location: Salem, OR
Type: Full Time / Non-exempt
General Position Summary
Development & Communications Graphics Design Coordinator is responsible for supporting Catholic Community Services (CCS) and Catholic Community Services Foundation (CCSF) in accomplishing their fund development and marketing communications goals in accordance with the guidelines provided by the national Council on Accreditation.
Benefits we provide:
- 4 weeks Accrued Paid Time Off (PTO) per year
- 100% Medical/ Vision Coverage for Employees
- 50% Medical coverage for dependent/ spouse
- 401(k) Retirement Plan Employer Match
- Flexible Spending Account (FSA)
- Life Insurance Plan
- 11 Paid Holidays/ Holiday Pay
- Mileage Reimbursement
- Jury Duty Paid Leave
- Bereavement Leave
- Wellness Activity Discounts
- On the job training and CPR/First Aid certification
- Annual performance evaluations and pay increases
- Employee appreciation events
Additional Benefits Offered:
- Multiple Dental Plan Options
- Supplemental Life Insurance
- Discount Gym Memberships with Medical Enrollment
- Aflac Voluntary Supplemental Insurance
- Legal Guidance
- Work-life Solutions
- Will Preparation
- 24/7 Resource Support & Information
- Employee Referral Program
- On the Job Training
- Bilingual Differential Pay
Minimum Qualifications
Associate degree or higher in graphic design or 5 years’ experience in graphic design with advanced proficiency in Adobe Creative Suite.
Intermediate proficiency in Word, Excel, and Power Point.
Preferred Qualifications, Skills, Knowledge, and Abilities
Familiarity with database design and logic a plus.
Advanced Adobe Creative Suite software.
Basic design, color theory and brand management experience.
Project workflow and office administration
Intermediate Microsoft Office Software Suite, including Word, Power Point, Excel, and Acrobat
Highly organized and thorough
Speak and write grammatically and culturally correct English, including grammar, punctuation, spelling, and usage.
Standard business practices.
Maintain confidential information
Be flexible and work in a fast-paced environment
Manage and complete multiple tasks and projects on time, within budget
Assure accuracy of projects, documents, logs, and files
Grasp complex concepts and communicate them effectively with a broad spectrum of stakeholders, both written and orally
Receive and implement supervisory guidance and direction.
Organize department projects, files, materials, and supplies
Work well with a broad range of personalities
Essential Position Functions and Key Word Processes
Develop and continually improve e-Newsletters for internal and external audiences
Work with Chief Resource Development and Communications Officer and Communications Project Manager to build an on-line following for CCS content based on thoughtful initiation of and responses to relevant, trending news and conversations
Draft, edit, format, beautify and assure accuracy of documents, using Word, Power Point, Excel, Adobe Creative Suite, and other software
Play a lead role in establishing and maintaining brand management
Help coordinate and track printing orders and bulk mailing services, assuring on-time, on-budget delivery, and excellent vendor relationships
Coordinate quality assurance for materials to be printed, posted, or published, assuring accuracy and timeliness
Assure compliance with department procedures for receiving, approving, filing, posting, and distributing printed materials
Coordinate and carry out photo shoots, support audio visual aspects of key meetings and events.
Maintain events calendar, blog, and resource library on SharePoint.
Print, bind, and assemble presentation materials and reports for meetings and site visits.
Plan and implement systems to improve department processes including online project management system and event procedures manuals.
Maintain department files including, but not limited to photo galleries, portfolio products, news articles, talent releases, reference materials, projects, print materials, samples, etc.
Support event management activities as assigned
Other duties and projects as assigned by Chief Resource Development and Communications Officer
Standard Expectations
Follow the mission, community commitment, vision, values, and traditions of Catholic Community Services of the Mid-Willamette Valley and Central Coast.
Follow the policies and procedures of CCS as outlined in the Organizational Policies, Standard Operating Procedures, and the Employee Handbook.
Follow all safety measures as required by OSHA and Catholic Community Services.
Follow confidentiality expectations regarding the internal and external people we serve.
Understand and adhere to the Principals of Catholic Social Teaching.
Support multiculturalism by treating all people with dignity and respect, not engaging in any discriminatory behavior, participating in four hours of diversity training each calendar year, and support the program’s cultural competency goals.
Act as a team member including, but not limited to active participation, working well with others, and supporting team efforts and goals.
Use a solution focused/problem solving approach when conducting agency business
Provide and maintain professional, respectful communication with all persons while representing CCS.
Job Complexity
Handle multiple complex functions, plans, tasks, and programs.
Satisfy and delight stakeholders by fulfilling Development & Communications projects with excellence and accuracy, on time and within budget.
Interpersonal Contacts
Contacts are numerous and frequent with individuals and groups inside and outside the organization. Interactions may involve confidential and/or sensitive information requiring discretion at all times. Frequent interaction with stakeholders at all levels of the organization will involve face-to-face, email, and telephone contact. Contacts include program directors, employees, customers and their families, vendors, donors, funders, community partners, board members the general community and other stakeholders.
Job Conditions
This position has frequent interruptions with occasional deadlines. A variety of interactions are required.
Standing – Frequently.- Lifting and/or Carrying - Occasionally, while carrying office supplies and equipment. In general, may occasionally lift and/or carry items from 10 - 20 lb.
- Climbing/Balancing - Frequently, while climbing steps, Climbing occurs several times per day.
- Stooping/Bending/Crouching - Occasionally, while picking up items off the floor, and while getting into lower cabinets and drawers.
- Kneeling - Occasionally, while getting into lower cabinets and drawers.
- Reaching/Stretching - Frequently, while retrieving items off shelves and out of cabinets.
- Twisting - Occasionally, while working at his/her desk while retrieving items in his/her desk, answering the telephone, and interacting with customers.
- Talking/Hearing – Frequently, in the performance of all facets of the job.
- Seeing - Continuously, in the performance of all facets of the job.
- Driving - Occasionally, while attending meetings or running errands.
- Environmental Conditions - Office is located in a carpeted, heated and well-lighted room
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