Contract Inspection Specialist Job at South Florida Water Management District
Performs supervisory level work that supports quality control over contractual agreements to help the District achieve positive contract outcomes. Work requires inspection of services procured through contracts and are in adherence to contractual requirements and specifications. Incumbents serve as liaisons, interpret and enforce contract specifications, established policies, procedures and schedules for inspecting and evaluating contractual field jobs to determine if progressive or completed work is in accordance with terms and conditions of the purchase order or contract. Work includes but is not limited to inspection of air conditioning servicing, grading of levees and roads, janitorial services, mowing in Storm Water Treatment Areas and civil phases of contractual projects.
Accountabilities include evaluating the results of inspections in relation to contract specifications, and preparing reports for management use. Participate with District Procurement staff in preparing bid specifications, evaluating bids submitted by vendors, preparing purchase orders, and conducting follow up inspections to determine that delivered commodity meets specifications of contract. Works with vendors, District management and staff to provide information for resolution of complaints.
Monitoring contractor performance, and recommending contract modifications. Preparing purchase orders. Maintaining and reviewing purchasing files, reports and price lists. Responding to customer and supplier inquiries. Reviewing requisition orders to verify accuracy, terminology, and specifications. Tracking the status of requisitions, contracts, orders, project and or job adherence timelines.
Work requires knowledge of District procurement policies and procedures, applicable compliance laws, and regulations. Incumbents have considerable knowledge of contract terminology and standards, contracting techniques, development and initiation of contracts, project management skills, inspection and evaluation practices and procedures, District programs, physical and geographic characteristics of canals, levees, and structures.
Effectively manage multiple tasks, plan, schedule and project workloads. Strong computer skills; solid math skills to prepare cost estimates, cost comparisons, and compute budget costs. Writing and documentation skills to prepare field notes, and chronicle job/project progress through photography, minutes and diaries from inception to completion.
Ability to interpret field notes, drawings, specifications, and prepare reports. Ability to understand and evaluate technical data as related to contract specifications, as well as the methods of carrying out field quality control and inspection work. Makes sound recommendations concerning the acceptability of a job or project and releases for payment.
Extensive and effective communication and interpersonal skills to interact with various contractors, vendors, and work crews. Ability to respond to vendor questions and explain bid specifications and invitations for bids.
Work is performed in both office and field within an assigned geographic area of the District.
Work hours are Monday through Thursday from 6:30 am to 5:00 pm.
Other duties as assigned.
Employment Guidelines
Associate's Degree (Bachelor's preferred) in quality control, engineering, construction management or related field and 2+ years of experience in contractual quality control, public works inspection and oversight or related work. Equivalent combination of relevant education and experience may be substituted as appropriate.
Licenses
Valid State of Florida Driver's License.
Ability to obtain First Aid/CPR/AED.
State of Florida Restricted Pesticide License, including the category License of Aquatic & Right of Way, or the ability to obtain one within 6 months from hire date and/or placement in job. (Required).
Physical Requirements/Working Environment
Due to the District's response role and in the total scope of emergency management, this position may at times, be required to provide support before, during and after major storm events and emergency situations, such as hurricanes or other declared emergencies, depending on assigned emergency response role.
Composition of office and field work (percentage dependent upon position requirements), with regular exposure to a hot and humid environment in remote and heavy vegetative areas.
Veterans’ Preference
Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for vacancies and are encouraged to apply. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. All documentation is due by the close of the job posting.
Accountabilities include evaluating the results of inspections in relation to contract specifications, and preparing reports for management use. Participate with District Procurement staff in preparing bid specifications, evaluating bids submitted by vendors, preparing purchase orders, and conducting follow up inspections to determine that delivered commodity meets specifications of contract. Works with vendors, District management and staff to provide information for resolution of complaints.
Monitoring contractor performance, and recommending contract modifications. Preparing purchase orders. Maintaining and reviewing purchasing files, reports and price lists. Responding to customer and supplier inquiries. Reviewing requisition orders to verify accuracy, terminology, and specifications. Tracking the status of requisitions, contracts, orders, project and or job adherence timelines.
Work requires knowledge of District procurement policies and procedures, applicable compliance laws, and regulations. Incumbents have considerable knowledge of contract terminology and standards, contracting techniques, development and initiation of contracts, project management skills, inspection and evaluation practices and procedures, District programs, physical and geographic characteristics of canals, levees, and structures.
Effectively manage multiple tasks, plan, schedule and project workloads. Strong computer skills; solid math skills to prepare cost estimates, cost comparisons, and compute budget costs. Writing and documentation skills to prepare field notes, and chronicle job/project progress through photography, minutes and diaries from inception to completion.
Ability to interpret field notes, drawings, specifications, and prepare reports. Ability to understand and evaluate technical data as related to contract specifications, as well as the methods of carrying out field quality control and inspection work. Makes sound recommendations concerning the acceptability of a job or project and releases for payment.
Extensive and effective communication and interpersonal skills to interact with various contractors, vendors, and work crews. Ability to respond to vendor questions and explain bid specifications and invitations for bids.
Work is performed in both office and field within an assigned geographic area of the District.
Work hours are Monday through Thursday from 6:30 am to 5:00 pm.
Other duties as assigned.
Employment Guidelines
Associate's Degree (Bachelor's preferred) in quality control, engineering, construction management or related field and 2+ years of experience in contractual quality control, public works inspection and oversight or related work. Equivalent combination of relevant education and experience may be substituted as appropriate.
Licenses
Valid State of Florida Driver's License.
Ability to obtain First Aid/CPR/AED.
State of Florida Restricted Pesticide License, including the category License of Aquatic & Right of Way, or the ability to obtain one within 6 months from hire date and/or placement in job. (Required).
Physical Requirements/Working Environment
Due to the District's response role and in the total scope of emergency management, this position may at times, be required to provide support before, during and after major storm events and emergency situations, such as hurricanes or other declared emergencies, depending on assigned emergency response role.
Composition of office and field work (percentage dependent upon position requirements), with regular exposure to a hot and humid environment in remote and heavy vegetative areas.
Veterans’ Preference
Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for vacancies and are encouraged to apply. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. All documentation is due by the close of the job posting.
Salary Minimum
$44,740.80
Salary Midpoint:
$53,164.80
Organization
OM5405410
Salary Maximum
$76,668.80
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