About The State University of New York :

The State University of New York is the largest comprehensive system of higher education in the United States, and more than 95 percent of all New Yorkers live within 30 miles of any one of SUNY's 64 colleges and universities. Across the system, SUNY has four academic health centers, five hospitals, four medical schools, two dental schools, a law school, the state's only college of optometry, and manages one US Department of Energy National Laboratory. In total, SUNY serves about 1.3 million students in credit-bearing courses and programs, continuing education, and community outreach programs. SUNY oversees nearly a quarter of academic research in New York. Research expenditures system-wide are nearly $1.1 billion in fiscal year 2021, including significant contributions from students and faculty. There are more than three million SUNY alumni worldwide, and one in three New Yorkers with a college degree is a SUNY alum.

Job Description:

System Administration invites applicants for the role of Contract Manager. The Contract Manager oversees the purchasing function for System Administration and University-wide programs to ensure that purchasing is conducted in accordance with appropriate laws, rules and regulations, and policies and procedures. The Contract Manager will:

• Work on a daily basis with the SUNY web procurement system (FMS) in relation to procurement, identifying issues and recommending solutions and will use appropriate computer software programs including to assist in this analysis
• Provide clear and accurate verbal and/or written reports, including tabular presentations, to supervisors and managers regarding financial matters
• Accomplish the goals of the university by purchasing according to established guidelines, using preferred and minority sources and existing State contracts whenever possible
• Oversee the processing of purchase orders for all commodities for System Administration and university-wide programs
• Review department purchase requisitions for completeness of required information, legality, available funding, and proper object coding
• Review specifications and requirements with departments, preparing within SUNY flexibility guidelines, sealed bids, quotations (including sole source), arranging in-house evaluations of bid samples, and recommending contract awards
• Interact with Comptroller's Office (OSC), Office of General Services (OGS), System Administration Finance and Business Office and the SUNY Purchasing Association on university-wide programs involving purchasing.
• Interact with vendors, accounts payable, receiving and user departments when necessary to resolve problems.
• Oversee the procurement card program for System Administration and university-wide programs. Serve as the Program Administrator in the p-card external system. Train department personnel on the use of the p-card.
• Serve as e-procurement lead in use of Jaggaer, as well as Maintain the e-procurement training manual and oversee training of end users in departments at System Administration
• Serve as the Property Control Manager (Inventory) for System Administration and university-wide programs, including performing annual physical inventory inspections
• Update and maintain the list of Master Teacher Program stipend recipients, which includes setup as a NYS vendor for new Master Teachers
• Setup all new vendors doing business with System Administration in SFS

Requirements:

Minimum Qualifications:

• Bachelor's degree in a related field
• Demonstrated ability to read and interpret available State contracts
• Ability to prioritize and to multitask
• Strong analytic skills and attention to detail
• Proficiency in Microsoft Office products including Word, Outlook and Excel
• Ability to work collaboratively as well as independently

Preferred Qualifications:

• Prior procurement area experience
• Previous SUNY or other higher education experience

Additional Information:

Salary: Commensurate with qualifications. Excellent Benefit Package which includes; NYS health insurance, free dental and vision, competitive retirement options, tuition assistance and generous vacation, sick and holiday accruals.

Application Instructions:

Interested candidates are invited to apply online. The Search Committee will begin the review of applications immediately and continue until the position is filled.

State University of New York System Administration is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, or retaliation.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.