CAREER DESCRIPTION

OC PUBLIC WORKS ADMINISTRATIVE SERVICES

• Developing the agencies strategic business plan, including financial planning, analysis and projections
• Assessing department process efficiencies, recommending and executing plans for improvement
• Managing OCPW's business unit’s transition to the CEO Real Estate Enterprise business solution
• Coordinating data migration and security with OCIT for the Enterprise and BOX data solutions
• Performing review of OCPW operational and business processes ensuring compliance with Auditor Controller and Internal Audit P&Ps
• Managing internal and external audits
• Updating, streamlining and centralizing division processes and communication methods
• Developing long term workforce solutions, enhancing public involvement, outreach and messaging, and implementing innovative methods of employee engagement
• Assisting in the development of cooperative agreements, contracts & contract negotiations with an understanding of County Real Estate development and ownership principles

The Administrative Services Deputy Director will be an experienced, organized, decisive, and innovative leader with the highest degree of integrity, leadership, and professionalism, as well as strong interpersonal skills and excellent judgment. In addition to being solution oriented, the individual should be inclined towards continuous process improvement and remain current on industry trends and innovations.

In addition, the ideal candidate will also possess knowledge and experience in the following core competencies:

TECHNICAL KNOWLEDGE | EXPERIENCE

• Ability to use complex principles, methods, standards, and techniques associated with developing an effective quality control and internal audit program
• Demonstrates sound management and analytical skills to thoroughly perform a quality assurance/quality control review of department contracts and policies and procedures
• Experience with Enterprise Resource Planning (ERP) business solutions
• Experience in data analytics database development preferably within the real property ownership application
• Experience in Total Cost of Ownership
• Experience in Asset Management
• Experience in Real Estate, Construction, and Software Project Management
• Experience in Business Communication and Marketing
• Experience associated with real property portfolio management is highly desirable

LEADERSHIP | MANAGEMENT SKILSS

• Leading a high performance, results and service oriented team to achieve organizational goals
• Establishing and maintaining effective partnerships with internal and external stakeholders
• Able to lead and deliver projects, encourage initiatives, build a sense of common purpose, and empower others
• Sets clear, meaningful, challenging, and attainable goals and expectations that are aligned with those of the organization

ORAL | WRITTEN COMMUNICATION

• Developing and delivering clear and concise written and verbal communication for various audiences
• Creating rapport and conducive working relationships
• Ability to understand and manage your emotions to communicate effectively, avoid stress, overcome challenges and empathize with others
• Readily and routinely share technical knowledge with others

MINIMUM QUALIFICATIONS
Please click here to learn about the minimum qualifications, including the physical and mental requirements as well as the environmental conditions for the Administrative Manager III classification.

PHYSICAL, MENTAL, ENVIRONMENTAL and WORKING CONDITIONS

In addition to the standard requirements and conditions listed for all positions, some assignments may require the additional physical and mental capabilities and/or the ability to work in the more diverse environmental conditions listed for some positions.

Physical and Mental Requirements

Possess vision sufficient to read standard text and a computer monitor and to drive a vehicle; speak and hear well enough to communicate clearly and understandably in person to individuals and groups and over the telephone; possess body mobility to stand, sit, walk, stoop and bend routinely to perform daily tasks and to access a standard office environment; possess manual dexterity sufficient to use hands, arms and shoulders repetitively to operate a keyboard, utilize office equipment and to write and drive; use a County approved means of transportation.

Environmental and Working Conditions

Possess the ability to independently reason logically to analyze data, reach conclusions and make recommendations; possess the ability to remain calm and appropriately focused in rapidly changing and difficult situations involving conflict, complex issues, controversy and diverse stakeholder groups and interests; possess the ability to deal calmly and effectively with emotional interactions.

Function effectively in a standard office environment.

RECRUITMENT PROCESS
Human Resource Services (HRS) screens all application materials for minimum and/or desirable qualifications. After screening, applicants who meet the minimum and/or desirable qualifications will be referred to the next step in the recruitment process. All applicants will be notified via email of their status in the process.

Structured Oral Interview | SOI (Weighted 100%)
Candidates will be interviewed and rated by a qualification appraisal panel of job knowledge experts. Each candidate's rating will be based on responses to a series of questions designed to elicit the candidate's qualifications for the job. Only the most successful candidates will be placed on to the eligible list.

Based on the Department's needs, the selection procedures above may be modified. Candidates will be notified of any changes in the selection procedures.

Eligible List
Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to selection interview to be considered for present and future vacancies.

Veterans Employment Preference
The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here (Download PDF reader) to review the policy.

ADDITIONAL INFORMATION

PLEASE SEE BELOW FOR IMPORTANT INFORMATION REGARDING COVID 19 RELATED REQUIREMENTS

The COVID-19 pandemic continues to evolve, and laws, regulations, and policies regarding COVID-19 are subject to change. The County of Orange is required to comply with all applicable State or County Public Health Orders, some of which require vaccination or testing as follows:

• 
  Workers, who provide services in certain Medical or High-Risk Settings, will be required to provide proof of full vaccination from COVID-19 or to wear a mask and undergo weekly COVID-19 testing.
• Workers, who provide services in certain Health Care Facilities or in a correctional facility or detention center where health care is provided, will be required to provide proof that they are fully vaccinated and boosted. (Workers may be exempt from this requirement based on religious beliefs or a qualifying medical reason; however, if exempted, they will be required to wear a mask and undergo weekly COVID-19 testing.)

The position for which you are applying may be required to adhere to any applicable State or County Public Health Orders. You will receive notification of any requirement as it applies to a position.

EMAIL NOTIFICATION
Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account.

NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply.

Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com.

FREQUENTLY ASKED QUESTIONS

Questions? For specific information pertaining to this recruitment, contact Erika Alcazar at 714-667-9608 or by email at Erika_Alcazar@ocpw.ocgov.com.

EEO INFORMATION

Administrative Management *
In addition to the County's standard suite of benefits - such as a variety of health plan options, sick and vacation time and paid holidays - we also offer an excellent array of benefits such as:

• Retirement: Benefits are provided through the Orange County Employees' Retirement System (OCERS). Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits.
  http://www.ocers.org/active-member-information.
• Paid Leave: Twelve holidays per year plus sick and vacation time
• Health & Dependent Care Reimbursement Accounts
• Dental Insurance: County pays 100% of employee and dependent premiums
• Paid Life Insurance: $100,000 life insurance policy
• Paid Accidental & Death and Dismemberment Insurance: $100,000 AD&D insurance policy
• Paid Short & Long Term Disability insurance programs
• 457 Defined Contribution Program

• Effective 07/01/20, management employees who are sworn Public Safety Managers receive health insurance benefits through the AOCDS Medical Benefit Plans.

Click here for information about benefits offered to County of Orange employees.