SUMMARY

The Director of Board Governance & Relations serves as the primary staff member for the Board of Trustees of The California Institute of the Arts, as well as designated committees of the Board, including the Committee on Trustees (Governance); assists with coordination and support of other bodies and boards, including the Board of Overseers. Reporting to the Chief of Staff to the President, and coordinating closely with the President and other leaders, provides thoughtful, professional support to facilitate the organization’s governance processes. Key proficiencies include the ability to exercise sound judgment, strong and fast written and verbal communication, foresight and strength with planning, building and maintaining trust, and the ability to maintain a realistic balance among multiple and possibly changing priorities. The Director of Board Governance & Relations must possess the ability to work independently, be able to supervise employees and teams that might not directly report to the position, and be able to work under the pressure natural to a President’s Office and a Higher Education Board by handling a wide variety of duties, including confidential matters, with discretion.

ESSENTIAL JOB FUNCTIONS:

Governance Coordination and Management

• ​Partners with Board leaders and Institute management on agenda development to align Board decision-making around institutional priorities and Board duties; drafts and maintains agendas; tracks meeting follow-up items; monitors necessary Board approvals (e. g., annual approval of tuition rate schedule, budget, conferring of degrees, approval of officers, election of trustees, etc.); and supports and guides other Institute staff who support Board and committee meetings. Maintains annual plan for topics requiring review by Board and Board committees.
• Works with members of management to identify issues that require Board review, reporting or action, assuring that there is a smooth process for Board consideration of relevant issues and that Board involvement is timely and well-supported.
• Responsible for the preparation and quality of materials that are reviewed by the Board and designated committees; works with key members of management to prepare Board materials that are relevant and accurate, support Board consideration of strategic and governance issues, and have a consistent and useful format and appropriate level of detail. Consider the perspective of Board members in reviewing materials and anticipate questions that may be raised by Board members.
• Drafts (or oversees the drafting of) resolutions, executive summaries, annotated agendas and other materials for each Board meeting and designated committee meetings, in consultation with the Chairs, President, Board Secretary, Director of Legal Affairs, and other leaders
• Prepares promptly after each meeting well-written drafts of minutes for all Board meetings and designated committee meetings; promptly reviews and provides useful feedback on minutes drafted by others.
• Organizes and oversees Board orientations, and plans and executes Board education. Maintains strong working knowledge of governance best practices, issues affecting nonprofit organizations, higher education, and the arts, to inform priorities for Board education and training.
• Works with the Director of Legal Affairs and Board Secretary on review and revisions to corporate bylaws and other governance policies and documents. Maintains strong, detailed knowledge of these documents and assures that governance processes remain in synch with the governing documents.
• Serves as primary staff person for Committee on Trustees (Governance), including maintaining catalogue of Board competencies and gaps to fill, tracking term limits for Board members and leaders, and supporting Board recruiting activities, Board assessments, and board leadership and succession planning.

Board Communication

• ​Drafts clear, concise and executive-level communications to Board and committee members regarding meeting materials, updates, follow-up items, newsworthy items, etc
• Drafts quarterly President’s Updates for the Board, summarizing activities throughout the enterprise as background reading in advance of each quarterly Board meeting. Works directly with President on content, tone and topics to be covered.
• Serves as primary point of contact for Board members on myriad issues; provides timely, appropriate responses to Board members’ questions and concerns, including referral to other organization leaders with appropriate context and follow-up.
• Educates, advises, and coaches board leadership on Board and committee meetings, preparation of minutes and Board materials, and other matters relating to Board activities and corporate governance.
• Maintains close working relationships with President and other members of the senior management team, as well as leaders of other organizational functions (e. g., Development, Communications, Academic Affairs, Admissions, Finance, etc.) to coordinate on Board communication and action items.

Administrative and Technical Support

• ​Administers a Board portal, including developing and maintaining current and appropriately organized content and documents; managing Board members’ access to portal; and overseeing the organization of portal and its use.
• Manages the storage of and access to minutes, resolutions and other governance documents, assuring they are accessible as needed for legal, regulatory, Institute transparency, and other purposes.
• Oversees scheduling of Board and committee meetings and other meetings or calls with current, Emeritus, and prospective Board members. Balances need to plan far in advance for established meetings with need to respond to last-minute changes, urgent meetings and calls, and shifting priorities.
• Oversees logistics and notices for all Board and committee meetings, with timely planning and reliable, high-quality execution.
• Perform other duties, especially as related to the Board of Trustees, as assigned

SKILLS/ABILITIES:

• Extremely strong organizational skills that reflect the ability to independently perform and prioritize tasks seamlessly with excellent attention to detail.
• Highly-developed communication skills (written/verbal) and interpersonal savvy and professional presentation;
• Planning and foresight to be able to create schedules and workflows; possessing a results/action-orientation; and well-developed project management skills.
• Strong judgement and efficient decision-making capability.
• Organizational and political agility; highly collaborative with effective influencing and negotiation skills.
• Proven ability to handle confidential information with extreme and complete discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
• Demonstrated ability to achieve performance goals and meet deadlines in a fast-paced environment.
• Able to successfully navigate within varying degrees of ambiguity.
• Forward looking thinker who actively seeks improvement and proposes solutions.
• Highly attentive to detail but also able to see the big picture and think strategically.
• Positive attitude and the ability to use tact, magnanimity, diplomacy, and discretion as demanded by varying situations.
• Unquestionable personal code of ethics, integrity and trust.

EXPERIENCE:

• Bachelor's degree AND 1-3 years of experience or 5-7 years of relevant full-time work
• Proficient to expert knowledge of Microsoft Office [Outlook, Word, Excel, and PowerPoint]
• Proficient knowledge of Adobe tools to manage the preparation of previously designed materials (Acrobat, Photoshop, Illustrator, InDesign, etc.).
• Proficient to expert knowledge of the Google Apps Suite including Gmail, Hangouts, Calendar, Drive, Docs, Sheets, Slides, Forms.
• Some knowledge of Board Portal software packages and the differences among them.
• Some knowledge of CRM software/programs/apps such as SalesForce, Microsoft CRM or Blackbaud/Raiser’s Edge.
• Experience with the use of the aforementioned apps on mobile devices or capacity to learn.
• Minimum five (5) years of experience relating with senior or trustee level executives.
• Project coordination or project management experience desired.
• Design/materials preparation experience desired.
• Some production, events planning, or marketing experience / interest desired.

EDUCATION:

• Bachelor's degree AND 1-3 years of experience or 5-7 years of relevant full-time work

How to Apply

This position is available immediately. If you are interested, please follow the Interfolio link to apply:

https://apply.interfolio.com/108458

Job Type: Part-time

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Valencia, CA 91355: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Preferred)

Experience:

• board governance and relations: 1 year (Required)

Work Location: One location

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