The University of Notre Dame (ND.jobs) is accepting applications for a Conferences and Events Assistant (Part-time, Rome).

Applications will be accepted until 6/16/2023.

The Conferences and Events Assistant serves the University of Notre Dame at the University's Rome Global Gateway (RGG) providing administrative and logistical support to the conference and event manager.
Duties and Responsibilities:

• Liaise with service providers to coordinate accommodation, catering, travel and any other event related services, as needed;
• Create and regularly update a database of participant lists with relevant requests and information;
• Research cultural activities and tours and make reservations when required;
• Ensure that event supplies are available and notify the events manager if supplies need to be purchased;
• Assistance in event set-up (preparation and printing of all necessary materials), execution and dismantling (reorganization of the conference room and reception areas);
• Provide general assistance during events, which may include the following tasks: welcoming and registering of guests, assisting in the conference room with AV, escorting guests to reception areas, booking of restaurants or taxis and attending to any needs which may arise.

Please note, this is a part-time position (20 hours per week) for a 6-month fixed term with the possibility of extension. Preferred start date is September/October 2023.

Minimum Qualifications:

• Fluency in the Italian and English language, both written and oral;
• Three years of working experience in a relative field;
• University degree;
• Applicants must be authorized to work in Italy.
• Commitment to delivering high quality guest experiences;
• Flexibility to resolve issues quickly and calmly under pressure;
• A proven ability to work autonomously and collaboratively in a team;
• Strong communication, organizational and time management skills;
• Willingness to work flexible hours, including evenings and weekends

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Preferred Qualifications:

ABOUT NOTRE DAME:
The University of Notre Dame, founded in 1842 by Rev. Edward F. Sorin, C.S.C., of the Congregation of Holy Cross, is an independent, national Catholic university located in Notre Dame, Ind. For the fifth consecutive year, the University of Notre Dame has received Honor Roll distinctions as one of the top 10 higher education workplaces in the country in the Chronicle of Higher Education's annual "Great Colleges to Work For" survey...and we are proud of it!

This appointment is contingent upon the successful completion of a background check. Applicants will be asked to identify all felony convictions and/or pending felony charges. Felony convictions do not automatically bar an individual from employment. Each case will be examined separately to determine the appropriateness of employment in the particular position. Failure to be forthcoming or dishonesty with respect to felony disclosures can result in the disqualification of a candidate. The full procedure can be viewed at https://facultyhandbook.nd.edu/?id=link-73597.

Equal Opportunity Employment StatementThe University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and those candidates attracted to a university with a Catholic identity. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).

APPLICATION PROCESS:
Please apply online at http://ND.jobs to Job # S231015. For additional information about working at the University of Notre Dame and various benefits available to employees, please visit http://hr.nd.edu/why-nd. The University of Notre Dame supports the needs of dual career couples and has a Dual Career Assistance Program in place to assist relocating spouses and significant others with their job search.




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