Executive Administrative Asst
- (3215111)
Mass General Brigham Home Care, an affiliate of Mass General Brigham, is committed to supporting patient care, research, teaching, and service to the community. We place great value on being a diverse, equitable and inclusive organization as we aim to reflect the diversity of the patients we serve. At Mass General Brigham, we believe in equal access to quality care, employment and advancement opportunities encompassing the full spectrum of human diversity: race, gender identity, sexual orientation, ability, religion, ethnicity, national origin and all the other forms of human presence and expression that make us better able to provide innovative and cutting-edge healthcare and research.
Description
Mass General Brigham Home Care serves patients from rehabilitation after illness or injury, to chronic disease management. We are dedicated to providing the highest quality specialized care designed to meet the patients’ unique needs with the goal of optimizing independence and quality of life. Our clinicians are highly skilled and able to function both independently and as part of an interdisciplinary team.
We value the uniqueness of our employees who are a reflection of the communities and patients that we serve. Our attractive and comprehensive benefits package is designed to meet the needs of our employees.
Job Summary:
The Executive Assistant to the President is responsible for providing administrative support to the President and works collaboratively with the Leadership Team to coordinate and oversee day to day executive support to ensure efficiency and timely service delivery.
Essential Functions:

• Communicates effectively and professionally with hospital personnel, board members, medical staff, community leaders, other health care professionals, and patients and their families
• Types, transcribes, word processes, copies, collates, and faxes various correspondence, reports, minutes, legal documents, and other materials.
• Screens and reviews written communications, initiates action as needed and/or researches and provides information to assist our Strategic Leadership Team.
• Handles information which may be of a confidential and/or sensitive nature.
• Drafts and edits written communications as necessary. Sends messages on behalf of executives when needed.
• Organizes, maintains, and updates administrative files (paper and electronic), records, logs, databases, distribution lists, SharePoint sites, etc.
• Heavy calendar management coordinating and scheduling high volume of internal and external meetings and appointments. Provides necessary agenda materials and arranges for conference room, audio visual, and telecom needs, as well as catering services, as required.
• Coordinates large hospital events with the respective responsible department
• Serves as liaison to the Board of Trustees and manages Board activities, which include coordinating monthly meetings, annual retreat, new Board member orientations
• Maintains and serves as support for Board.
• May attend committee or other meetings as deemed appropriate by President, taking and preparing minutes as necessary.
• Greets, escorts, directs, and/or assists visitors, patients, hospital personnel, administrative personnel, board members, and medical staff.
• Answers the telephone and gathers screening information; takes and relays, and manages messages and/or provides routine information as necessary.
• Picks up and delivers incoming/outgoing mail – opens, sorts and prioritizes as needed.
• Maintains/updates professional memberships/ registration for conferences. Coordinates travel arrangements when necessary.
• Responsible for the payroll sheets for executive assistants in Administration as well as backup resource for the executive assistants.
• Prepares forms, requisitions, and orders supplies as necessary.
• Reconciles monthly expenses for corporate credit card in accordance with Mass General Brigham Healthcare policies.
• Handles patient/employee complaints in a confidential and professional manner.
• Familiarity and understanding of the protocol for visits with major entities such as Department of Public Health.
• Assumes additional responsibilities as requested.

Qualifications:
Education

• Bachelor’s or Associate’s Degree in secretarial sciences preferred

Experience

• 5-10 years of executive secretarial level experience (combinations of relevant experience/training will be considered)

Knowledge & Skills

• Excellent administrative/secretarial skills
• Strong computer skills, including Microsoft Office Suite
• Excellent interpersonal skills and communication skills
• Project coordination experience
• Ability to work well with all levels of management, staff, clients, and vendors
• Sensitivity to confidential matters is required
• Ability to be flexible, highly organized, and thoughtful in a fast paced, complex teaching hospital environment
• High degree of initiative and independent judgment
• Strong analytical and creative problem solving, supporting sound decision making

EEO Statement
Mass General Brigham Home Care is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
Primary Location MA-Newton-MGB NWH
Work Locations MGB NWH 2014 Washington Street Newton 02462
Job Administrative Support
Organization Mass General Brigham Home Care(PHC)
Schedule Full-time
Standard Hours 40
Shift Day Job
Employee Status Regular
Recruiting Department PHH Administration
Job Posting Sep 21, 2022
Location: 2014 Washington Street Newton 02462, Newton, MA 02462

Location: 2014 Washington Street Newton 02462, Newton, MA 02462

Job Type: Full-time

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