Executive Assistant Job at Ally Financial
General information
Ally and Your Career
The Opportunity
The Executive Assistant provides administrative support for the Human Resources Leadership Team, including maintaining schedules and travel, planning meetings and setting up related technology, managing and processing expenses, screening incoming calls, and preparing documents (word processing, spreadsheet, and presentations). He or she will work under minimal supervision, exercising initiative and judgment. This position will involve working with sensitive and confidential information and thus requires a high degree of discretion and trust.
The Work Itself
- Miscellaneous duties as assigned.
- Assist with special projects, reports and activities.
- Assist with onboarding new employees.
- Serve as the focal point for I-9 verifications.
- Preparation of org charts for Ally entities and board meetings.
- Produce expense reports and process invoices as necessary.
- Coordinate travel arrangements for executives and other team members as required.
- Prioritize work assigned to meet individual goals of the executives.
- Conduct miscellaneous analysis and reporting.
- Prepare and proof correspondence, reports, presentations and other written material.
- Coordinate calendar and scheduling for assigned executives and schedule various meetings as required.
The Skills You Bring
- Ability to handle extremely sensitive and confidential information
- Works with a sense of urgency
- Organization and Planning - can orchestrate and handle multiple activities at once to accomplish a goal; anticipates and adjusts for problems and roadblocks
- Excellent communication and interpersonal skills
- Strong working knowledge of and proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
- Previous administrative or related experience required
- Bachelor's degree preferred
How We'll Have Your Back
- Time Away: competitive holiday and flexible paid-time-off, including time off for volunteering and voting.
- Planning for the Future: plan for the near and long term with an industry-leading 401K retirement savings plan with matching and company contributions, student loan and 529 educational assistance programs, tuition reimbursement, and other financial well-being programs.
- Supporting your Health & Well-being: flexible health and insurance options including dental and vision, pre-tax Health Savings Account with employer contributions and a total well-being program that helps you and your family stay on track physically, socially, emotionally, and financially.
- Building a Family: adoption, surrogacy, and fertility support as well as parental and caregiver leave, back-up child and adult/elder day care program and childcare discounts.
- Work-Life Integration: other benefits including LifeMatters® Employee Assistance Program, subsidized and discounted Weight Watchers® program and other employee discount programs.
Who We Are:
Ally Financial is a customer-centric, leading digital financial services company with passionate customer service and innovative financial solutions. We are relentlessly focused on "Doing it Right" and being a trusted financial-services provider to our consumer, commercial, and corporate customers. For more information, visit www.ally.com.
Ally is an equal opportunity employer committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to age, race, color, sex, religion, national origin, disability, sexual orientation, gender identity or expression, pregnancy status, marital status, military or veteran status, genetic disposition or any other reason protected by law.
We are committed to working with and providing reasonable accommodation to applicants with physical or mental disabilities. For accommodation requests, email us at work@ally.com. Ally will not discriminate against any qualified individual who is capable of performing the essential functions of the job with or without reasonable accommodation.
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