Executive Assistant Job at J.Jill
Overview :
Responsibilities :
Qualifications :
EDUCATION & EXPERIENCE:
This position will support the Vice President of Distribution by performing a variety of administrative tasks including, managing calendars, supporting projects / event planning, updating & formatting presentations, and facilitate internal communication.
Responsibilities :
- Coordinate daily calendars, scheduling appointments and organizing meetings
- Facilitate internal communications / manage information flow
- Plan and assist on events and other special projects as directed
- Screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly
- Assist and prepare materials for meetings and projects
- Update project status and assist as needed
- Organize and maintain filing systems
- Performs confidential administrative functions
- Prepare and update regular reports
- Schedules travel, review and submit expense reports
Qualifications :
- Impeccable organization
- Advance knowledge working with Microsoft applications including Excel, PowerPoint, Outlook, and Word
- Curious to learn
- Resourceful and adaptable
- Excellent verbal and written communication skills
- High multi-tasking and prioritization skills required
- Works well independently with minimal or little direct supervision
EDUCATION & EXPERIENCE:
- 5+ years’ work experience as an Executive Assistant, Personal Assistant, or similar role preferred
- Associates or bachelor’s degree in related field preferred or relevant work experience
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