Location: Local to Coconut Creek – 3 days on site (Tuesday, Thursday, flex day of their choice)

Job Description: Reporting directly to the CEO, the Administrative Assistant provides support in a one-on-one working relationship. The Administrative Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven, and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Objectives of this Role

• Serve as an office coordinator for our Coconut Creek location.
• Ensure optimal operation of office equipment, supplies, and inventories with preventive maintenance
• Daily and Monthly Responsibilities
• Provide administrative coverage, including managing a busy, multi-line phone system, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment
• Provide direct administrative support to CEO’s office, including email correspondence, and generation and distribution of memos, letters, spreadsheets, forms, and faxes
• Plan, organize, and schedule department/executive level meetings occurring in the office, offsite, and via video conference
• Coordinate domestic and international travel arrangements for most levels of employees
• Maintain filing system, contact database, employee list, and inventories
• Oversee and order office supplies and food deliveries for group meetings
• Maintaining comprehensive and accurate records
• Performing minor accounting duties
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.
• Stock refrigerators with water/sodas/etc.
• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
• Act as a Building Maintenance Liaison.
• Support the Sales Team with Trade Show logistics.
• Maintain downstairs storage room.
• Using various software, including word processing, spreadsheets, databases, and presentation software.

Preferred Skills and Qualifications

• High school diploma or general education degree (GED) required. Associate degree in Business Administration preferred.
• 1 years of clerical, secretarial, or office experience preferred
• Strong organizational skills with excellent attention to detail
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Emotional maturity while working in stressful environments
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
• Comfortable with routinely shifting demands
• Proficient in Microsoft Office, with the aptitude to learn new software and systems
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Comments:

Must be willing to commute to the Coconut Creek, FL office.

Excellent benefits package that includes medical, dental, life, 401(k), Unlimited PTO, and more!

Job Type: Full-time

Salary: $40,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Pompano Beach, FL 33073: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)
• Admin: 1 year (Preferred)

Work Location: Hybrid remote in Pompano Beach, FL 33073

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