Swissport HQA is hiring immediately for an in-office Executive Assistant to the CEO - NOAM, SVP, Human Resources - NOAM, CFO - NOAM at $90,000 - $100,000 annually.

*Relocation assistance not offered*

At Swissport, our vision is to be the most trusted single-source Ground Services and Cargo Handling provider in the aviation industry. We operate at 269 airports in 47 countries across six continents. In the United States, we manage 46 locations. Swissport serves about 8 airline passengers per second worldwide.

Swissport is an Employer of Choice! We offer:

• 401(k) with Match
• Tuition Reimbursement
• Medical, dental, vision benefits
• Career growth

Job Summary

Provide high level secretarial and administrative support to the CEO. Requires discretion, confidentiality, and detailed knowledge of the organization’s operations, procedures, and people.

Job Responsibilities

• Manage the Head of Organization’s appointments as well as schedules and make travel arrangements to make best use of their time
• Maintain the executive's special/strategic projects
• Advises, supports, assists, coordinates, and collaborates on special projects which are highly complex, and involve creation and oversight of multifaceted teams
• May have access to the executive's email accounts to schedule their appointments and answer or redirect routine enquiries from internal or external sources
• Handle confidential information and maintain the security of the executive’s records and files
• Perform other administrative tasks using independent judgment and discretion
• Plan, organize, and schedule own workload so that these activities are completed accurately and on time
• Activities may include preparing documents and presentation materials
• Screening and responding to incoming correspondence, inquiries, and phone calls
• Drafting letters and official information releases
• Arranging and attending meetings
• Taking and distributing minutes

Qualifications and Competencies

• Seven to ten years of experience in similar positions
• University degree or equivalent
• Must be proficient in MS Office Suite including: Microsoft Excel, Outlook, Word & PowerPoint
• Have excellent verbal and written communication skills
• Have professional phone etiquette
• Self-driven and have high energy levels
• Organized

Job Type: Full-time

Pay: $90,000.00 - $100,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: One location

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