Executive Scheduler Job at Northern Virginia Community College
evenings and weekends.
The Executive Scheduler reports to the Chief of Staff and provides key administrative and logistical support to the President to ensure that the President’s schedule is organized and prioritized to support internal and external business needs.
Duties and Tasks:
The Executive Scheduler prepares correspondences; manages complex calendar and travel arrangements; records, tracks, and responds to incoming requests, meeting coordination, and conference/event arrangements in a well-organized and timely manner. The Executive Scheduler is a self-directed team player who takes initiative, anticipates needs, and ensures consistent high-quality results.
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
- Ability to work under minimal supervision to analyze, organize, and prioritize scheduling requests while meeting multiple deadlines.
- Ability to process and handle confidential information with discretion.
- Ability to exercise sound judgment in making critical decisions.
- Ability to communicate effectively both orally and in writing.
- Ability to handle difficult and stressful situations with professional composure.
- Ability to maintain effective interpersonal relationships and embrace the culture of care.
- Ability to use standard office equipment such as printers, copiers, faxes, as well as relevant computer software.
- Critical thinking and problem-solving skills, including recognizing, analyzing, and solving a variety of problems.
- Strong organizational skills, time-management skills, and analytical abilities.
- Ability to review work for accuracy.
- Ability to work evenings, nights, and weekends, as necessary.
- Bachelor’s degree in a related field; or an equivalent combination of education, training, and experience.
- Significant senior-level administrative and scheduling experience.
- Well organized and keen attention to detail.
- Excellent verbal and written communication skills.
- Proficient in Microsoft Office and other relevant software.
- Experience working at an institution of higher education.
NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program.
We strive to ensure our employees have the tools and development opportunities to support and promote NOVA’s mission. For more information about NOVA and its programs and services, please visit our website at www.nvcc.edu.
The security of our students, faculty, and staff is very important at NOVA . Please take a moment to review NOVA’s Annual Security Reports.
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest.
The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
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