Facilities Administrator Job at Bob Mills Furniture Co Llc
The facilities Coordinator is responsible for communication from the store level to support. Their position entails updating spreadsheets and using different websites to report data. They are responsible for an administrative role providing hands on assistance to help coordinate expansion, projects, and reconfigurations. They must be able to communicate well in advance and be organized with all projects going forward. The Facilities Coordinator will report to the Director of Facilities and Risk Management. This position will require up to 25%-30% travel to stores to over see maintenance and projects.
Responsibilities:
- Telecommunications
- Reporting
- Working across different platforms to create and maintain records
- Light Supervising of Cleaning Crew and Maintenance worker
- Act as the point of contact for internal and external client
- Liaison for Maintenance Director to handle requests and queries from Stores and Vendors
- Responding to Maintenance calls and communicating with the Director to make sure they are addressed
- Maintaining Maintenance records are completed and being done routinely
- Managing building and equipment maintenance schedules
- Monitoring maintenance budget spending
- Troubleshoot and dispatch vendors for store assistance
Requirements:
- Proven experience as an administrative assistant or office admin assistant or with in Maintenance of commercial buildings, facility coordinating, etc.
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines, phones, computers etc.
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- High School degree or GED
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